MS Word Lesson Six
Formatting Text with Fonts and Effects
Mrs. Brown
Bell Ringer
• What are Fonts?
Answer
• A complete set of characters in a specific
design, style, and size
Content Outline
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Change Font, font size, and font color
Apply font styles and Effects
Applying Underlines
Clearing Formatting
Writing a Personal Business Letter
Lets Review: Bus. Ltr. Quiz Tomorrow
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Parts of a Business Letter
Return address
Date
Mail service notation
Inside Address
Salutation
Salutation
Subject
Body
Closing
Signature line
Job title Line
Reference Initials
Enclosure
Copy notation
Envelope
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Home tab thenMailing
Envelope
Return Address
Inside Address
Vocabulary
• Indents
– 4 types
• Set indents
– Mini tool bar buttons
– Increase and decrease
• Paragraph dialog box
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Change indents setting
Page layout tab
Hanging indent
First line
• Tabs
– Use tab selector
– Use ruler
• Date and time
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Insert Tab
Text group
Date and time button
Click update
automatically to track
changes
Application Skills
• You are looking for a summer job in recreation
management. In this lesson, you will write
personal business letters to Voyager Travel
Adventures and Michigan Avenue Athletic
Club asking about job opportunities. You will
try out different font and text formatting
options to see how they affect the document
Vocabulary Words
• Cover letter: A personal business letter that you
send with your resume when you apply for a job
• Font: A complete set of characters in a specific
design, style, and size
• Font color: the color of characters in a font set
• Font effects: Enhancements applied to font
characters
• Font size: The height of an uppercase letter in a
font set
Vocabulary
• Font style: the slant and weight of characters
in a font set
• Sans serif: A font that has straight edges
• Script: a font that looks like handwriting
• Serif: A font that has curved or extended
edges
• Theme fonts: The default sets applied with a
theme
Content Outline Reminder
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Change Font, font size, and font color
Apply font styles and Effects
Applying Underlines
Clearing Formatting
Writing a Personal Business Letter
Font Review
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Serif: curved edges
Sans serif: straight edges
Script: handwriting
Decorative: emblishmentscurlicues, double
lines dress up font
• Font Name displays on home tab in font box
• Default for Normal Style: Calibri
Lets Explore
• Open any document and observe what the
different fonts look like 
• All font styles are not appropriate.
• They must be easy to read
Font Size
• Measured in points. 72 points per inch
• Default for in Normal style is 11
• Click drop down arrow to change
• Type name in box
• Grow and shrink one point by clicking the grow and
shrink button
• Change color using font color arrow or font dialogue
box
Formats
• Paragraph Formats:
– Control alignment, indention, line spacing,
numbering, look or position of entire paragraph
• Character Formats:
– Font, font style, size, color, and other formats that
transform the look of characters
• Clear formatting button
– Removes all formatting and leaves plain text
• Short cut keystrokes
– Ctrl B
– Ctrl I
– Ctrl U
Personal Business letter
• A letter written on behalf of an individual
instead of on behalf of another business
• May be written using block, modified block,
– Return address
– Contact information
• Does not usually have a title line unless on letter head
Cover Letter
• Cover letter
– Personal business letter you send with a resume
when you apply for a job.
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Introduce yourself
Highlight your qualities
Short and to the point
Address it to the person responsible for hiring
If you do not know the person’s name, title, and
address: CALL THE COMPANY AND ASK
Cover Letter
• Always include the following:
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The job title fro the position you want
Where you learned about the position
The skills that qualify you for the position
Your contact information
• Thank the reader for his or her time and
consideration
• Proofread and correct all mistakes
• YOU ONLY GET ONE CHANCE TO MAKE A FIRST
IMPRESSION
Today’s Assignment
• Page 135-138
• Project 11
• Project 12
Project 11
Project 12