President Training Nat Shiers Socs Committee Chair How to be a Society President! • Covering 3 main areas: • Key areas of responsibility • Skills needed to do a good job • Trouble-shooting common challenges Key areas of responsibility • Understanding broader picture o o o o o o Responding to Union communication Attending training Scheduling Reviewing activities & events Providing guidance Organising AGMs • Scheduling meetings o Creating an agenda o Chairing meetings Key areas of responsibility • Delegating tasks o Identify who completes tasks o Following up on actions • Being spokesperson or figurehead o Attending meetings o Public speaking • Maintaining Motivation o Providing advice/support o Running team building activities & exec socials o Rewarding committee members President – Key Skills • • • • • • • • • • Problem Solving Decision Making Communication Time Management People Management Teamwork Motivation Organisation Strategic Thinking Delegation • http://www2.warwick.ac.uk/services/scs Challenge #1 Balancing your degree workload with exec roles can be challenging. What practical things can you do to make this balancing easier? Challenge #1 A few ideas… • Your team may also be experiencing this so support each other • Propose sharing tasks when someone has a quieter spell • Diarise your time so that you are better organised • Speak to the SU if you are struggling! Challenge #2 A committee member isn’t pulling their weight. What do you do? Challenge #2 A few ideas… • Is this personal or professional? Always back up observations with evidence. • Look at their role description to assess their specific duties. • Are they not fulfilling their role or what you expect of them? • Put yourself in their shoes; think about why they are not fulfilling their role; Personal reasons? Duties too big to be practical for one person? • If this doesn’t work, follow the process below: Challenge #2 Step 1 – Informal • Have an informal chat with the Exec member. • Tactfully remind them of their responsibilities and ask if they need any support. Step 2 – More formal • Talk to them again. • Be specific about where improvements are needed. • Devise a clear list of what you expect to be done. • Set a timeframe for each. • Be specific, but reasonable and professional. • Decide a date to review their role. Challenge #2 Step 3 – More formal • This stage is all about assessing whether or not the objectives set in Step 2 have been acted upon. • Has their performance improved? • Are there any more areas for concern? • If you have seen improvements then carry on as normal, but continue to monitor the situation. • If they haven’t improved then come and talk to the Societies Officer to help you instigate a more formal procedure (Step 4). Challenge #2 Step 4 – Final Step • An Exec member can only be replaced midterm through a vote of no confidence, at an EGM. • The Societies Officer can give you advice on how to do this if it is needed (but it should only be used as a last resort). As President, you will need to resolve inter-personal issues or Exec disagreements in a professional and impartial manner – even if the person is your best friend/sister/brother/partner! Questions? President Training End of session Please take all of your belongings and return to Copper Rooms 2.