Co-Chairs:
Calvin Madlock, Fabian Banga, Bala Sampathraj
Facilitator:
Karolyn Van Putten

Accountability governance committee
Help champion & support IT Strategy
Colleges, district functional, faculty
CIO DTC Chancellor Board

Consider human resources/staff for each of the projects in the IT Strategy
To monitor and support the implementation of all priority A projects in the IT Strategy and to keep an eye on the projects in priority B and C
Consider and plan the implementation of a universal portal for:
Remote authentication
Email
Registration
Improve/Formalize communication with the other committees

Seven (7) vacant positions within District IT have been filled:

Associate Vice Chancellor (Sep. 2012)
 Database Administrator*
 Director of Enterprises Services
 Director of Technology Services
 Sr. Applications Software Analyst (2)*
(Sep. 2012)
(Feb. 2013)
(Mar. 2013)
(In progress)
 Sr. Network Coordinator
 Applications Software Analyst*
(Feb. 2013)
(May. 2013)
 Enterprise Project Manager* (Aug. 2013)
 Help Desk Support Technician II (Aug. 2013)
 Staff Assistant (In progress)
* Newly Created Positions
District IT has also gained oversight of four (4) consultants contracted through Hicks Consulting Group (HCG)

Peralta Community College District
IT STRATEGY PROJECTS
PRIORITY A , B & C PROJECTS 2012 – 2015
P1
Sustainable IT
Infrastructure
Standards Based Procurement
Rationalize IT – Spend with a
Consolidated IT Budget
IT Asset & End Device Management
Web Based Email
Upgrade to PeopleSoft ver. 9.1
Reduce TCO with Lease/Service
Agreements
Managed Print
Virtualization of Laptops & Desktops
Create Cloud Strategy & Virtualization of Data Center
Business Intelligence
Financials Data Warehouse
Bond Program Public Reporting Data
Warehouse
Update to Student Data Warehouse
HR Data Warehouse
Procurement Data Warehouse
A
B
B
B
B
A
A
B
B
A
A
A
Priority
A
2 0 1 2
JAN FEB MA
R
APR MA
Y
100%
JUN
JUL A
U
S
E
P
OCT N
O
V
D
E
C
JAN F
E
B
M
A
R
2 0 1 3
APR M
A
Y
J
U
N
JUL A
U
G
S
E
P
OCT N
O
V
D
E
C
JAN F
E
B
M
A
R
2 0 1 4
APR M
A
Y
J
U
N
JUL A
U
G
S
E
P
OCT N
O
V
D
E
C
A
100% COMPLETE
100%
Phase 1 100%
COMPLETE
Phase 2
Sept 2015
PHASE 1
100%
PHASE 2
CURRENT DATE

Peralta Community College District
IT STRATEGY PROJECTS
PRIORITY A , B & C PROJECTS 2012 – 2015
P2
Back Office Efficiency
Document Management
Electronic PA Form
Student Financial Aid
People Soft Field Service Module
Classroom Scheduling System
Adjunct FTEF Tracking
PeopleSoft Asset Management System
PeopleSoft Budget Development
System
PeopleSoft eProcurement
Priority
A
2 0 1 2
JAN FEB MA
R
APR MA
Y
JUN
JUL A
U
G
S
E
P
OCT N
O
V
D
E
C
JAN F
E
B
M
A
2 0 1 3
APR M
A
Y
J
U
N
JUL A
U
G
S
E
P
OCT N
O
V
D
E
C
JAN F
E
B
M
A
R
2 0 1 4
APR M
A
Y
J
U
N
JUL A
U
G
S
E
P
OCT N
O
V
D
E
C
B
B
B
A
A
B
100% COMPLETE
20%
B
C
April 2015
FEB 2015
Time/Labor & Absence Management
Institutional Ability to
Deliver
Institutionalize IT Staff training &
Professional Development
Implement ITIL-Lite at Colleges and at
District
Create Project Management Office
Provide Project Management Training for Staff
Mobile Learning
A
A
B
B
55%
38%
5%
Improve Wireless on Campuses
Streaming Content from Smart
Classrooms to Mobile Devices
Mobile Templates for
PeopleSoft/Passport
A
C
C
CURRENT DATE

Upgrade of PeopleSoft Portal to 9.1
Opportunity for Identity Management Project
PeopleSoft Database Split – Portal Integration

District IT staff on Facilities Committee
Recommend District IT staff for Ed Committee
Attend Planning/Budgeting Council

Finalized Decision on Gmail
Define Technology
Memo for BAM Language for Multi-year IT Expenditure
Planning
Review of AP3720 Computer/Network Use
Adopted IT Budget Planning Model
Budget Template (including Chart of Accounts)
Budget Worksheet & Narrative
Process Flow for Determining IT Needs
Technology Rubric for Prioritizing College/District needs
Evaluation of Distant Education Technology
Total Cost of Ownership (TCO) Checklist

EZ Pass (AC Transit – student bus pass)
Staff Development (faculty management)
860 Atlantic
Laney Tower
Allied Health & Science – Merritt
Planning of COA Facility Project

IT Strategy Revision/update
Alignment of College IT needs with District IT Strategic Plan
CCC Apply / eTranscript / MIS Reporting
Faculty Grade/Roll Book
Contributor Relations (Alumni)
Academic Advisement / SEP Planner / Progress Probation
Hardware Infrastructure Refresh (data center)
 Storage Capacity
 Equipment (servers, firewall, routers, load balancer)
 Network
Voice Telecommunication System (district-wide)
Pro Rata (payment process for various employees)
Benefits Module / Position Management
Campus Mobile Strategy
Disaster Recovery / Server Virtualization
Identity Management