Getting Started with
AgVantage
Tips to Get Started on the Right Path
with AgVantage Software
Beginner’s Basics
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•
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AgVantage Dictionary
Print File Management
User Messages
System Messages
Support Call Processes
AgVantage Dictionary
• Batch – A group of entries – could be AP,
AR, Inventory, GL, etc
• Edit – A report that is generated showing
totals of all the entries into a batch
• Merge – To permanently post entries to the
General Ledger
AgVantage Dictionary
• Fine Line Code – a numeric code assigned
to every item in your dataset to assist with
grouping of similar items
• Spool file – the area where all reports go to
print once they are generated – could
release automatically, some need
intervention
AgVantage Dictionary
• PTF – Program Temporary Fix – how
enhancements and fixes create code changes
within the software
• Client Access – Software that is loaded on
a PC to allow access to the software and
your data
• Host on Demand – Similar to Client
Access, with more remote setup capabilities
AgVantage Dictionary
• iSeries – aka AS400, Power 6, etc…the
server on which AgVantage Software runs
• A.S.P. – Application Service Provider –
where your data is stored on our iSeries and
is housed in our office
• Query – A reporting software which allows
the user to create custom reports or research
data for specific information
AgVantage Dictionary
• C.D.D. – Customer Driven Development –
process thru which our Users drive the
development of our software
• Master Files – within each software
package (AR, Inventory, AP, PR) etc, the
file that contains setup questions which
dictate how you would like the software to
operate
Program Clues – “U” Files
USYSTM
AgVantage System Menu
System:
BEAST61
Select one of the following:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
General Ledger
Accounts Payable
Payroll
Accounts Receivable
Grain Accounting
Agronomy
Energy Management
Inventory
Patronage
Mailing Manager
Counter Invoicing
Investments
Interfaces
Feed
GLSM
U2
U3
U4
U5
U6
U7
U8
U9
UA
UI
UF
More...
Selection or command
===>
Program Clues – Menu Names
U2MENU
Accounts Payable Main Menu
System:
BEAST61
Select one of the following:
1.
2.
3.
4.
5.
6.
Accounts Payable Daily Operations
Accounts Payable Setup
Accounts Payable Reports
Invoice History Inquiry
End of Month/End of Year
Check Reconciliation
24. AgVantage System Menu
Bottom
Selection or command
===>
Menu Clues
U2MEN5
Daily Operations Menu
System:
BEAST61
Select one of the following:
A/P Daily Operations
1. Invoice Entry & Edit
2.
3.
4.
5.
6.
U2MEN5-1
Merge Invoices
Split Invoice For Multiple Payments
Change Due Dates On Invoices
Vendors to Pay Report
Print Checks & Merge
8. Create a Batch From A/P Crossover
9. Display Vendor Balance
Immediate & Hand Checks
10. Miscellaneous Checks Entry & Edit
11. Merge Miscellaneous Checks
More...
Selection or command
===>
Program Clues
U2TRMA
A/P INVOICE ENTRY
(A,C,D) . . .
AgVantage Software XYZ
5/18/10
20:21:24
Invoice Number . . .
Vendor Number . . . .
F3=Exit
F4=Prompt
F6=Create vendor
F7=Vendor Maintenance
F8=Invoice History
Print File Management
• Access to Spool File via different means
On Command line, type GO ASSIST and take
option 1 to Work with Printer Output OR
Press your Escape (ESC) key, and take option 1
to Work with Printer Output OR
On a Command line, type WRKSPLF – this
command takes you right to the Spool File
Output Screen
Print File Management
Work with Printer Output
System:
User . . . . . .
TERRIS
BEAST61
Name, *ALL, F4 for list
Type options below, then press Enter. To work with printers, press F22.
2=Change
3=Hold
4=Delete
5=Display
6=Release
7=Message
9=Work with printing status
10=Start printing
11=Restart printing
Opt
Printer/
Output
PRT01
U8PIR0
U8PIR1
U1GLR0
U1GLR0
U1GLR0
U8IRG0
U8PIR1
U8PIR2
U1GLR0
Date
Time
03/10/11
03/10/11
03/10/11
03/10/11
03/10/11
03/10/11
03/10/11
03/10/11
03/10/11
11:38:44
11:38:47
11:38:52
11:46:51
11:50:30
11:50:31
11:55:36
11:55:36
11:55:41
F1=Help
F3=Exit
F5=Refresh
F14=Select other printer output
Pages
1
1
1
1
1
1
1
1
1
Copies
1
1
1
1
1
1
1
1
1
Form Type
*STD
*STD
*STD
*STD
*STD
*STD
*STD
*STD
*STD
F11=Display statuses
F20=Include system output
More...
F12=Cancel
F24=More keys
User Messages
• Access User Messages via different means
On a command line, type GO ASSIST and take
option 3 Work with Messages OR
Press your Escape (ESC) key, and take option 3
Work with Message OR
On a command line, type WRKMSG which
will take you right to your message screen
User Messages
• Two types of Messages
Messages Needing a Reply – Program or
Procedure will need a reply in order to continue
processing
Messages Not Needing a Reply – Informational
only – and when Messages Needing a Reply are
answered, they automatically move to the
Messages Not Needing a Reply section
User Messages
Work with Messages
System:
Messages for:
BEAST61
TERRIS
Type options below, then press Enter.
4=Remove
5=Display details and reply
Opt
Message
Messages needing a reply
(No messages available)
Messages not needing a reply
Job 173404/TERRIS/QDFTJOBD completed normally on 05/17/11
Job 163140/TERRIS/QDFTJOBD ended abnormally.
Job 163447/TERRIS/QDFTJOBD completed normally on 05/12/11
Waiting for reply to message on message queue QSYSOPR.
Waiting for reply to message on message queue QSYSOPR.
Job 085211/TERRIS/QDFTJOBD completed normally on 04/07/11
Job 085205/TERRIS/QDFTJOBD completed normally on 04/07/11
Job 085202/TERRIS/QDFTJOBD completed normally on 04/07/11
at 10:18:37.
at 17:20:00.
at 14:55:17.
at 14:51:56.
at 14:51:20.
More...
F1=Help
F3=Exit
F5=Refresh
F6=Display system operator messages
F16=Remove messages not needing a reply
F17=Top
F24=More keys
System Messages
Generally a more urgent nature, such as
files too small, program or procedure errors,
system status messages
These types of messages should be
answered carefully, and with solid
knowledge of the preferred answer to
prevent data issues
System Messages
To access System Messages, follow the
instructions of accessing your User
Messages, and when you get to that screen,
press the F6 key to view SYSOPR (System
Operator) messages
Put a 5 on the message to display further
details and get reply options
System Messages
Work with Messages
System:
Messages for:
BEAST61
System Operator
Type options below, then press Enter.
4=Remove
5=Display details and reply
Opt
5
Message
Messages needing a reply
Attempt to write a duplicate record to file APSCHEK (C G D F).
Messages not needing a reply
Service Agent is analyzing your system product activity log entries.
Collection Services is not running. PM Agent requires the Collection
Services to be running.
EASYCOM for PHP for IBM i: Unregistered copy. Free registration at
http://www.easycom-aura.com.
From . . :
TERRIS
05/18/11
17:04:38
EASYCOM for PHP for IBM i: Unregistered copy. Free registration at
http://www.easycom-aura.com.
More...
F1=Help
F3=Exit
F5=Refresh
F6=Display your messages
F16=Remove messages not needing a reply
F17=Top
F24=More keys
System Messages
Additional Message Information
Message ID . . . . . . :
Message type . . . . . :
Date sent . . . . . . :
RNQ1021
Inquiry
05/18/11
Severity . . . . . . . :
99
Time sent
10:45:17
. . . . . . :
Message . . . . :
Attempt to write a duplicate record to file APSCHEK (C G D
F).
Cause . . . . . :
RPG procedure U9CHR0 in program PAT.V7MS/U9CHR0 at
statement 92 detected an output record with a duplicate key field (for a
database file) or relative-record number (for a subfile). The actual file is
COYDATA/APSCHEK(APSCHEK).
Recovery . . . :
Contact the person responsible for program maintenance to
determine the cause of the problem.
Possible choices for replying to message . . . . . . . . . . . . . . . :
D -- Obtain RPG formatted dump.
S -- Obtain system dump.
More...
Type reply below, then press Enter.
Reply . . . .
F3=Exit
F6=Print
F9=Display message details
F21=Select assistance level
F12=Cancel
Support Call Processes
Call into our 24/7/365 Support Center by
calling 877-282-6353
During regular business hours, the call will
be answered by our dispatcher who will
direct your call to the proper staff for
response in the order in which the call was
received
Support Call Process
Be prepared to pass along as much
information on what assistance you need; if
you have an error message or have a
question on a procedure or setup question or
if your data isn’t what you expected it to be
You will be given a call number with the
proper priority based on your need, keep
that number for future reference
Support Call Process
If you have an error, the more information
you can pass along, helps the support
representative assist you quicker, follow the
instructions to extract additional message
information, do print screens of the screens
and fax to our office at 507-288-7525 and
note a call number (if you have one) on the
fax to help the dispatcher attach the fax to
your call
Extracting Additional Error Info
Display Program Messages
Job 176502/TERRIS/QPADEV0008 started on 05/18/11 at 20:51:05 in subsystem
Message queue TERRIS is allocated to another job.
Unable to allocate a record in file U4CSTMR (R C G D F).
Move your cursor up into the text of the error (the
last line showing here) and press your F1 key
Type reply, press Enter.
Reply . . .
F3=Exit
F12=Cancel
Extracting Additional Error Info
Additional Message Information
Message ID . . . . . . :
Message type . . . . . :
Date sent . . . . . . :
RNQ1218
Inquiry
05/18/11
Severity . . . . . . . :
99
Time sent
20:52:22
. . . . . . :
Message . . . . :
Unable to allocate a record in file U4CSTMR (R C G D F).
Cause . . . . . :
RPG procedure U4CSM0 in program USYSTEMV7/U4CSM0 at
statement 2403 is unable to allocate a record in file U4CSTMR. The record
may be allocated to another process with the file under commitment control.
The actual file is COYDATA/U4CSTMR(U4CSTMR).
Recovery . . . :
Check the job log for more information on the cause of the
error and contact the person responsible for program maintenance.
Possible choices for replying to message . . . . . . . . . . . . . . . :
R -- Retry the input operation.
D -- Obtain RPG formatted dump.
S -- Obtain system dump.
PRESS F10 KEY FOR MORE
MESSAGE DETAIL
G -- Continue processing at *GETIN.
More...
Press Enter to continue.
F3=Exit
F6=Print
F9=Display message details
F10=Display messages in job log
F12=Cancel
F21=Select assistance level
Extracting Additional Error Info
Display All Messages
Job . . :
QPADEV0008
User . . :
TERRIS
System:
BEAST61
Number . . . :
176502
3>> /*
*/
Record 25621 in use by job 176467/TERRIS/QPADEV0007.
? C
Record 25621 in use by job 176467/TERRIS/QPADEV0007.
? C
Unable to allocate a record in file U4CSTMR.
Function check. RNX1218 unmonitored by U4CSM0 at statement 0000002403,
instruction X'0000'.
Unable to allocate a record in file U4CSTMR (R C G D F).
Unable to allocate a record in file U4CSTMR (R C G D F).
Bottom
Press Enter to continue.
F3=Exit
F5=Refresh
F12=Cancel
F17=Top
F18=Bottom
Extracting Additional Error Info
Helps US Help YOU faster
Be sure to contact Support if you aren’t sure
how to answer a specific message
Do Print Screens of the Messages and make
notes of the correct answers and keep
yourself a ‘book of answers’
THANKS FOR ATTENDING
Hoping this helps you get started on the
RIGHT FOOT with AgVantage
Please complete your Evaluation Forms!!