Editing Document
Word Lesson 2—Part 2
Class 1
Do Now (Class 1):

Inside Comp App Folder/Word folder


Create a New Folder called Lesson 4
Open Step 4-2 from Public drive Word
Lesson 4 folder.


Public Drive/HOMEWORK/MS/KKOCHIN/Info Tech 6-8 /7th
Grade/WORD/Lesson 4
Save As: PATH in your drive’s (U drive) Comp
App/Word/Lesson 4 Folder. Leave document open.

Prepare writing utensil for note-taking

Write name, period, & class days on notes
Objectives (Class 1)



Check and correct spelling and grammar
as text is entered into a document
Use the Spell Check to check and correct
spelling and grammar all at once
Use the AutoCorrect feature to correct
errors automatically and save editing time
Checking Spelling Errors



Uses standard dictionary to check
words
Spelling errors are identified by RED wavy
line
Rules to follow:


DOES NOT always mean word is misspelled
The spell checker DOES NOT confirm that
the word was used correctly
Checking Grammar Errors



Grammar is YOUR Job
Grammar errors are identified by a BLUE
wavy line
Rules to follow:


Read through content and make sure each
sentence makes sense
Have good knowledge of English grammar
methods
How Tos:

Right Click

Spell Check Button
Quick Access Toolbar
 Review Tab


F7
Proofreading Reminders
1.
You Need to PROOFREAD!!

2.
Spell check does not know if the word
is USED correctly
You need knowledge of English
grammar

Make sure sentence makes
SENSE!
Using the AutoCorrect

AutoCorrect Feature


Automatically corrects errors as you
enter text in a document
Advantage:
 Can
save editing time
Practice

Make sure the PATH document from
today’s Do Now is open in Word.


Pay attention!
Skills needed for Lesson 2 – Part 2
projects.
Editing Document
Word Lesson 2—Part 2
Class 2
Do Now (Day 2):

Open the PATH document from your Comp App
folder from yesterday

Get out Lesson 2 (Part 2) Notes

Prepare a writing utensil

Open a sticky note

List at least 2 ways to correct spelling &
grammar on Office programs
Objectives (Class 2)




Use the Thesaurus to replace overused words
within a document
Compare synonyms and antonyms
Use the AutoComplete feature to save time
typing commonly used words or phrases
Insert the current date and file name into a
document
Using the Thesaurus

Thesaurus


Tool that exhibits a group of words to
replace a specific word in the document
Advantages:



To avoid overusing of a word
To make the word easier to understand
To choose a more appropriate word
How Tos:
 Right
Click – Choose Synonyms –
Choose Thesaurus

Thesaurus Button
Quick Access Toolbar
 Review Tab


Shift + F7
Synonym vs. Antonym
Synonym


Words that have the
same meaning
Examples:
Smart—Intelligent
 Pretty—Attractive

Antonym


Words that have the
opposite meaning
Examples:
Hot—Cold
 Young—Old
 Near—Far

Using the AutoComplete

AutoComplete


Feature that suggests the spelling for
frequently used words and phrases
Examples:
 Months
& days of the week
Inserting Fields

Field—Special instruction that tells
Word to automatically insert changing
data
 Insert Tab—Text Group—Quick Parts
 Examples:
 Insert
Current Date
 Insert File Name
Add the Current Date & File Name

Current Date



Insert Tab—Text Group--Date & Time Button
Check box to Update automatically if choose to.
Also can use AutoComplete


As you type, suggested info followed by (Press ENTER
to Insert)
File Name

Insert Tab—Text Group—Quick Parts

Choose FileName
Questions

What feature automatically corrects
errors as you enter text in a
document?


AutoCorrect
What tool replaces a word in a
document that has the same
meaning?

Thesaurus
Questions?

What feature suggests spelling for
frequently used words and phrases?


AutoComplete
What is an example of the
AutoComplete feature?


Days of the week
Months
Questions?

What tab & group do you use to insert the
current date?


Insert Tab—Text Group—Date & Time button
AutoComplete
Questions

What are special instructions that tell
Word to automatically insert changing
data?


What is an example of changing data?


Field
Date, Filename, Title, Page Numbers
What tab & group is used to insert a field?

Insert Tab—Text Group—Quick Parts button
Practice

Make sure the PATH document from
today’s Do Now is open in Word.



Pay attention!
Skills needed for Lesson 2 – Part 2
projects.
Screen Check to follow

Path Document—5 points
Editing Document
Word Lesson 2—Part 2
Class 3
Do Now (Class 3):

Open Step 4-9 from Public drive Word Lesson 4
folder.


Public Drive/HOMEWORK/MS/KKOCHIN/Info Tech 6-8 /7th
Grade/WORD/Lesson 4
Save As: TREADWALL in your drive’s (U drive)
Comp App/Word/Lesson 4 Folder.

Get out Lesson 2—Part 2 Notes

Prepare writing utensil
Objectives (Class 3)


Use the Find & Replace commands to
locate and change searched text
Apply the Find & Replace to change
multiple formats of text within a document
Finding & Replacing Text

Find Command

Feature that searches a document for specific
words or phrases
Home Tab—Editing Group—Find Button
 Ctrl + F


Find and Replace Command

Feature that finds text then replaces the
specific word
Home-Tab—Editing Group—Replace Button
 Ctrl + H

Practice

Make sure the TREADWALL document
from today’s Do Now is open in Word.



Pay attention!
Skills needed for Lesson 2 – Part 2
projects.
Screen Check to follow

Treadwall Document—5 points
To Do:

Screen Check


Turn in your Word Lesson 2 – Part 2
Notes for grading.




Treadwall Document—5 points
Check for blanks before turning in.
Presentation on our website.
Notes can be printed from website, too.
Extra Time:

Study flash cards for Word Lesson 2 – Part 2
Editing Document
Word Lesson 2—Part 2
Class 4
Lesson 2.2 Project Objectives

Check & correct spelling and grammar using the spell
check, AutoCorrect, and short-cut menu

Use the Thesaurus to replace overused words within a
document

Use the AutoComplete feature to save time typing
commonly used words/phrases

Insert the current date, file name, and other fields

Use the Find & Replace commands to locate and change
searched text
Do Now:

Open PROJECT 4-1 & Save As: INFLUENZA



Open PROJECT 4-2 & Save As: FITNESS



Public Drive/HOMEWORK/MS/KKOCHIN/Info Tech 6-8
/7th Grade/WORD/Lesson 4
Save inside your Comp App/Word/Lesson 4 folder
Public Drive/HOMEWORK/MS/KKOCHIN/Info Tech 6-8
/7th Grade/WORD/Lesson 4
Save inside your Comp App/Word/Lesson 4 folder
Make sure you turned in your Lesson 2 – Part 2
Notes.
Lesson 2 (Part 2) Quiz Review

Objectives:








Identifying spelling &
grammar errors
Correcting spelling &
grammar errors
AutoCorrect
Thesaurus
Synonyms vs. Antonyms
AutoComplete
Inserting Fields
Find & Replace Commands

Quiz Components



Multiple Choice
True/False
Short Answer

15 points
What are 3 ways you can correct
spelling and grammar errors?

Right-Click


Use Spell Check button


Used to correct errors while text is entered into
document
Used to correct errors all at once
AutoCorrect Feature

Used for common errors
Questions

What feature automatically corrects
errors as you enter text in a
document?


AutoCorrect
What tool replaces a word in a
document that has the same
meaning?

Thesaurus
Questions?

What feature suggests spelling for
frequently used words and phrases?


AutoComplete
What is an example of the
AutoComplete feature?


Days of the week
Months
Questions?

What tab & group is used to insert
the current date or time?


Insert Tab—Text Group—Date/Time button
AutoComplete
Questions

What are special instructions that tell
Word to automatically insert changing
data?


What is an example of changing data?


Field
Date, Filename, Title, Page Numbers
What tab & group do you use to insert a
field?

Insert Tab—Text Group—Quick Parts button
Questions?

What feature can search a document
for specific words or phrases then
change it accordingly?


Find & Replace Command
What tab and group is used to
find/replace text within a document

Home Tab—Editing Group—Find or Replace
buttons
To Do:


Lesson 2 – Part 2: Projects
 Read & work through each step carefully
 Double-check when finished
 Instructions, format, and mechanics
 Print Projects and turn in face down/brown tray.
 When finished with all, write done or finished by
your name on Project instruction sheet and turn
sheet in.
When finished:
 Complete any unfinished assignments for class
 Review notes, slides, or flashcards for quiz
Editing Document
Word Lesson 2—Part 2
Class 5
Do Now:

Log in

5 minute review




Review Lesson 2.2 Notes
Review Lesson 2 (Part 2) Presentation Slides
on Website
Review Lesson 2 (Part 2) Flashcards on
Website.
Have Pencil ready
To Do:

Lesson 2 – Part 2 Projects

Finish Projects


Lesson 2 – Part 2
Quiz






Influenza
Fitness
Remember to check carefully
before turning in.
Read each question
carefully
 Extra Time:
Use Word for
assistance
 Check Infinite Campus for
missing work – ALL Classes
Double-check when
finished
 If nothing due, academic sites
only.
Turn in face down in
brown tray