• Welcome
• Club history
• Club structure
• New clubhouse
• Volunteer engagement
• Touch Rugby and other initiatives

• Started in 1966 Old Masonians RFC/Decca RFC  Antlers
RFC in ‘Home Park’ – 2 adult male sides
• Moved to Bushy Park 1969 as tenants of TTCC
• 1972 - Club house destroyed by fire, rebuilt by
‘Teddington Town Sports Club’
• 1970s – rugby high point – Middlesex Cup v Wasps!
• 1981 – Teddington Antlers RFC – 4 male sides
• 1987 – Women’s section formed
– Multiple international players
• Mens sides – Herts Middlesex then Surrey now London leagues

• 1996 – Teddington RFC Minis formed
• 2006 – original Mini – Ross Swanson plays for First XV, capped England U18, dual code Oxford ‘Blue’
• 2010 – RFU Junior Vase winners
• 2011 – RFU Senior Vase winners
62 game winning run
• Rugby World European & British Team of the Year 2010/11
• 2014 – Ladies – RFU Intermediate Cup finalists
• 2014 – new clubhouse built – 2250 registered members
• Multiple county, Premiership Academy and Home
Countries Age Group players

• Holds Licence to Occupy from Royal Parks Agency –
Bartons Cottage, clubhouse, cricket outfield, shared licence for
First XV area with TCC – mid Sept – mid April
• Responsible for the clubhouse and associated services and infrastructure, cleaning and repairs
• Manages pitches and their maintenance
• Charges TRFC Ltd and TTCC rent
• Is a company limited by guarantee with Board – 3
TRFC, 3 TTCC
• Is VAT registered – enabled £100,000 VAT recovery from build project

• Company Limited by Guarantee – to protect Officers and members from personal liability
• Senior section – Senior men, Ladies, Touch
• Youth section – MiniTitans, Minis, Junior boys, Junior Girls
• Board – 6 - mix RFU/Corporate structure
• Operations Committee – all relevant subsections and operating managers present
• 2 pitches and off site training
• Relationship with Harlequins FC and St Mary’s College

Senior Section
TRFC Operations Committee
Youth Section Commercial Support
Social
Members
CVC, CCC, CRefC, Physio/First aid manager

• Business plan – long term strategy, 5 year growth plan, financials, key priorities, annual goals
• Key functions/succession planning – all volunteers except chef, (some) bar staff, cleaner and groundsman
• Key to delivery – engaging volunteers, training, clarity of direction, ‘many hands make light work’
• Getting all the RFU help we can and working with CB/RFU –
CRB pilot 2008, NROP, CRefC, First Aid Mgmt

• Its about skills, not winning – winning is a result of utilising skills under pressure
• 1:6 coaching ratio Minis – club pays course fees
• 2 professional coaches per Junior age group
• 32 Referees – good refs = on field coaches – club pays
• >45 First Aiders – 4 per age group – club pays, CPD sessions
• Youth Director of Rugby – skill development continuum, coach mentoring, CPD sessions
• Youth Development Academy – U14 - U18 late developers
• Colts/Development XV/First XV link – consistent coaching incl Quins First XV player

Clubhouse, built 1976 for:
• 2 x Cricket XIs
• 2 x Men ’ s rugby XVs
• 100 members
• Few child welfare, HSE or legal constraints
Today, based on growth in late 90s:
• 2 x League cricket XIs
• 2 x Social cricket XIs
• Mini cricket 8 – 15 yrs
• 4 x Men ’ s rugby XVs
• 1 x Women ’ s rugby XVs
• U13, U15, U18 Junior Girls
• 575 Mini/Junior rugby players 5 – 19 yrs
• 40 Touch Rugby players
• 2500+ members
• Child welfare, HSE and liability endemic and far reaching

Club survey 2013
• Delivery & club experience
– excellent/very good
• Facilities - poor/very poor
“The club’s facilities are totally inadequate and at odds with the success of the club on the field and in the community.
I am amazed that the club manages to function at all given it’s current state ”

• Safe and effective facility for current members – >2500 people
• Increase participation via Touch rugby, Junior Girls, Mini/Jnr
Cricket, MiniStars
• Increased membership use for socials – a true community club
• Community facility for other park sports users, schools, surrounding area
• Improved facilities for girls/ladies
• Compliance with DDA, child welfare and liability requirements
• Remove an inadequate eyesore & replace it with a facility to be proud of

Approved by RPA
Rejected by LBRUT – tree damage

• Increased social area
• Extended bar, new kitchen
• 6 changing rooms with segregation – Sport England/RFU/RFF compliant
• Refs room, current changing area untouched
• Phased build to allow continuing operations

• Complexity of piling/levels/services/tree protection = extensive conditions in Planning approval
• Expensive to build – grant funding required
• Tender process – club/local builders Q2 2012 – failed – M&E scary!
• Re-tender Q3 2012 with larger suppliers
• Planning expiry Oct 2012
• RPA concerns re storage/progress – negotiating lever
• Planning extension 14 Dec 2012
• Grants & RFU funding failing – Licence term/security of tenure, RFU non-compliant design, TTSC – TTCC/TRFC relationship confusing
Redesign and 10 year Licence negotiations

Protects social area
RFU compliant
DDA compliant
Ref/physio room
Remodelled changing area

• No grant money unless RPA 10 Year Licence incl Barton ’ s Cottage
Pitch
• Sport England grant awarded but complex process to claim
• RFU grant (£76k) and RFF loan (£100k) secured – needed 10 guarantors
• RFU/RFF money had to be spent by 30 June 2014 or would be lost
• 24-28 week build programme
• Phased building programme – continuing use through building/refurbishment phase
• Had to secure all funds before building start – 6 January 2014
Had to raise significant funds in 3 months to proceed

2010 Tender: £630,000 inc VAT
• Phases 1 & 2 only
Pledged funds at 1/10/14: £371,000
• Development fund = £150,000
• Sport England Inspired Facilities = £45,000 net
• RFU Grant = £76,000
• RFF Loan = £100,000
£259,000 to raise in 3 months

RFF Loan Guarantor
Wall of Friends
Members Investment Bond
Corporate Donors Wall of Friends
The target = £250,000

The Wall of Friends will be a permanent and prominent feature of our new clubhouse. It will be inscribed with the names of people who donated to the redevelopment fund.
Bronze
£150+
Silver
£250+
Gold
£500+
Platinum
£1,000+

The rugby club has been authorised to create up to thirty ‘2% Fixed Rate unsecured loan notes’ in multiples of £5,000, these we are referring to as Investment Bonds.
Your Investment The Clubs Debt
The issuing of the bonds will allow the club to raise up to £150,000 immediately, which is to be used entirely for the clubhouse redevelopment project. The club will then pay back one bond each year plus 2% annual interest until all are redeemed. The current and forecast annual operating excess of Teddington RFC Ltd will allow the club to be able to comfortably pay back one bond per year.

• Is a legally binding instrument between Teddington RFC Ltd (The Company) and each investment bond holder (The note holder)
• Each Bond costs £5,000
• Up to 4 people may jointly hold one bond
• You can purchase & hold more than one bond
• The Bond is transferable

• Security and a guaranteed return whilst helping the club reach its funding target
• 2% accrued interest per year (paid on the redemption of the bond)
• A transferable bond holders certificate
• Free social membership to Teddington RFC for the life of the bond
• Two Free 1 st XV match day lunches per season for the life of the bond
• Each bondholder(s) will have their name(s) inscribed on the Wall of Friends
• Commemorative merchandise
• Invitations to the official opening of the New Clubhouse
• Invitations to the annual bond repayment ballot social event

• Each year one randomly picked bond will be repaid with interest
• The bond will be drawn at an annual repayment ballot
• You can redeem your bond at any time, with the discretion of the club or you can transfer it to a third party

• Longstop repayment date of 2045
• No certainty of repayment in any given time period
• Limited redemption rights
• Seek your own tax and legal advice
• But you will be helping the club & earning a better interest rate than the banks today

All corporate sponsors will have their names and company logos recorded forever with an inscription on the ‘Wall of Friends’ The inscribed wall will be prominently and permanently displayed in our new clubhouse. Apart from a place on the Wall here's what else you also get for each level of donation:
Bronze
£1,500+
Silver
£3,000+
Gold
£6,000+
Platinum
£10,000+
Donations to TRFC are allowable for tax purposes

• £276,000 raised in 2 months:
– £150,000 Members Investment Bond
– £22,000 Corporate Wall of Friends
– £104,000 Wall of Friends
• Advice on VAT indicated £100,000 recovery possible committed to Phase 3 refurbishment
• Built on time and on budget, total costs £740,000

• Main Committee Role working with Club, Youth and
Minis Chairs
• Identify gaps and find new volunteers
• Develop succession plans
• Motivation of volunteers
• Keep volunteers informed
• Support and guide volunteers
• Create recognition events and awards

Finding Volunteers
• Good organisational structure
• Clear role descriptions – set expectations
• Strong social events
• Casual (e.g. car parking) to committed
• Role for CVC, Minis Chairman, Age Grp Leaders
Keeping Volunteers
• Never take a volunteer for granted
• Invest in training, provide feedback
• Volunteer recognition events/awards
• Say “thank you” often

Things you need to do
What the role is all about.
Approximate Time
Commitment
What’s in it for
YOU!

COLTS
Under Sixes

Leaders
• Section leaders
• Finance
• Age Group Managers
• Lead Coaches
• Administrators
• Coordinators
Do-ers
• Coaches
• Referees
• First aiders
• Bar servers
• Parking stewards

•
•
•
•
Practical Appropriate
Accessible

O2 Touch Rugby centre
•
Returners to rugby – cardio fitness, risk of injury low
• New to rugby – but don’t like contact, never player
• Keep in the game – Older Juniors, injured players
• Social engagement – male/female
• Different time in week – Friday evening
• Year long activity, small space requirement

Junior Girls rugby
• Build on established Ladies section
• Source of new players for Ladies – pipeline
• Capitalise on interest in WRWC win
• Social aspect of club
• Fitness and sport/healthy lifestyle initiatives

School rugby coaching
• Long term community development programme
– 27 primary schools LBRUT/BKUT 2004 – date
• Extending into secondary schools
– Teddington/St Catherine’s/Waldegrave
• Boys and Girls
• Recruitment

Mini-Titans
• 2-5 year olds
• Siblings of Mini players/new to rugby
• Social confidence, motor & coordination skills, FUN
• NOT Rugby – but specifically designed programme using rugby related materials and equipment
• New revenue stream
• Capture interest early before other sports

Junior player retention
Long term player retention
• U23s matches at Christmas
• Colts/Development Squad links/joint training
• Juniors as Minis coaches/referees
• County/exiles membership
• Coaching opportunities – Jnr squads, camps etc

Infrastructure
Complete Phases 4&5 of build programme
• External paving, fencing, new storage, remove containers
Invest in Barton’s Cottage pitch
• Potential use by local school – revenue and recruitment
• All year play-ability