University Housing
Occupational Safety and Environmental Health
A Staff Guide to OSEH Requirements and Regulations
Roles and Responsibilities
University Housing
Administration and
P&M Staff
 Communicate needs
 Inform contractors
 Attend training
 Respond to residents
AFSCME, Trades & Clerical
 Follow safety principles &
procedures
 Maintain safe work
conditions
 Provide funds
 Report needs & concerns to
Supervisor
 Support staff training
 Attend training
 Manage OSEH compliance
 Report injuries and illnesses
to Supervisor
 Aid injured or sick
employees
Occupational Safety and
Environmental Health
Administration and
Housing Representative
 Provide training and information
 Serve as resource
 Track training
 General record keeping
 Respond to residents
 Evaluate workplace environmental,
health and safety issues and
establish guidelines & procedures
 Report injuries and illnesses
 Investigate injuries and
illnesses
If you would like to see more information on any of the topics see your supervisor.
Topic & Description
Affected Staff
Accidents, Illnesses & Injuries
Report all work-related illnesses and injuries
immediately.
Report work-related injuries sustained by contract
workers if we provide the day-to-day supervision of
the worker.
Report all non-work-related disability events, resulting
in ten or more disability days away from the
workplace, to Work~Connections to receive medical
case management assistance.
Aerial Work
An aerial work platform is a device that raises staff to
an elevated work position on a platform supported by
scissors, masts, or booms. Staff are required to follow
specific guidelines when operating such equipment.
Training is required for operators.
Asbestos
A naturally occurring mineral fiber that has been
linked to various lung diseases including cancer.
Exposed friable (can become airborne) asbestos
must be removed or encapsulated to prevent fiber
release.
All suspect asbestos-containing materials must be
tested. If positive, most disturbances must be
performed by a licensed abatement contractor.
Maintenance Mechanics & Trades who have had
Class III Training may remove intact floor-tile,
countertop, light fixtures & doors.
Resources/References





P&M Staff
Security
AFSCME
Trades
Dining
Services




HDS staff
AMCs
Any staff
member that
uses an aerial
work platform






P&M Staff
Maint. Mechs.
Trades
Custodians
Dining
Services



Safety
Overview
Injury & Illness
Report Form
Accident
Investigation
Form
Procedures &
guidelines
Asbestos
Locator Guide
 Asbestos
Locator Table
 ACM
Locations in
Walls and
Ceilings
 Asbestos
Building
Surveys
 Surveys &
testing: Doug
647-6673
Forsyth or
Brett Goecke
647-2306
Student Q&A
Brochure
 Floor Tile
Removal
Procedures
 Floor Tile
Spec
 Light heat
shield
Removal
Procedure
 Call OSEH for
Asbestos
Specs
 Class III Door
Removal
Procedure
 Door Removal
2
Topic & Description
Affected Staff
Resources/References


Audits/Inspections
Review of work areas for hazards, including unsafe
work practices. Recommendations are made to
Supervisors for hazard elimination/minimization.
Supervisors & staff are required to work with OSEH,
as well as other departments (Security, HDS, FIXIT)
on correction of identified deficiencies.



P&M Staff
AFSCME
Trades






Batteries
Batteries are recycled through OSEH’s HazMat
Department. Keep battery buckets covered during
collection.
Bloodborne Pathogens (BBP)
Agent known to be transmissible through contact with
human blood. Examples include HIV & Hepatitis B.
Security, Custodial & Dining Service Managers &
Kitchen Cleaners receive annual required training to
cleanup blood. Housing staff should have awareness
training and understand the Housing Sharps program
described in this document under Sharps.
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







P&M Staff
Clerical
Security
Maint. Mechs.
AFSCME
Trades
Dining
Services
P&M Staff
Security
AFSCME
Trades
Dining
Services











Without Class
III Training
Housing\Asbe
stos\Nilfisk
HEPA Vac
manual.pdf
Emergency
After Hours
Asbestos
Removal
Protocol
Maintenance
Shop
Inspection
Form
Baxter Road
Inspection
Form
Kitchen Form
Security: 7646185
HDS: 7630334
FIXIT: 7634948
Procedures &
Guidelines
HazMat: 7634568
Custodian
Program
Facilities
Weekend
Guidance
Sharps
Program
New
Employee
Waiver
Temp
Employee
Waiver
Declination
RDS Program
Security
Program
Security: 764
6185
3
Topic & Description
Affected Staff
Bulb Recycling
Used lamps (fluorescent, compact fluorescent, high
intensity discharge, mercury vapor and high pressure
sodium) are packaged according to size. Use original
packaging or boxes from North Campus Transfer
Facility (NCTF). Take used lamps to NCTF. Consult
with other buildings within your team to consolidate
drop offs.
Carbon Monoxide (CO)
A colorless, odorless, poisonous gas that may be
emitted from a faulty gas fired furnace or appliances.
FIXIT channels calls to North Campus Maintenance
Mechanics, who are responsible for responding to
alarms during working hours, and to POCC who
responds to after -hours alarms; both evacuate
residents and call DPS. DPS calls DTE & OSEH.
Clean Air Act
Chlorofluorocarbons (CFCs), used in refrigeration and
air-conditioning systems, are believed to be a primary
cause of the depletion of the earth’s ozone layer and
climatic warming. The Clean Air Act of 1990
mandated a phase-out of these substances. See
Refrigerants below for more information on how to
dispose of refrigerants.
Confined Space Entry
Confined spaces present a potentially dangerous
situation when hazardous materials or hazards are
present or generated. In such cases, workers need a
permit to enter, which involves evaluation of the
health & safety hazards of the space, action to
minimize or eliminate the hazard, monitoring for
contaminants if appropriate. Training is required.
Resources/References


P&M Staff
Maint. Mechs.

Housing Lamp
Info

P&M Staff at
NCA
Maint. Mechs.
- NCA
Security

CO Policy and
Program
Statement

Housing's
Program
Housing's List
of Confined
Spaces
Evaluation
Form
Permit
Contractor
Notification
Form






P&M Staff
Maint. Mechs.
Trades
Dining
Services


P&A Staff
Maint.
Mechanics
Trades





When contractors will work in spaces that Housing
knows to be confined spaces, it is a requirement to
notify them in writing. Use the contractor notification
form.
OSEH can assist on technical questions and
evaluation of spaces.
Copper, Chromium, Arsenic (CCA) Treated Lumber
There is some concern that lumber treated with
copper, chromium and arsenic may leach arsenic
onto surfaces To prevent this, Housing will replace
playground equipment made from CCA treated
lumber over time. Other items, picnic tables,
benches, etc. will be treated or replaced over time.
Electrical Safety
All work on electrical equipment poses a serious
safety hazard and should be conducted only when the
equipment has been de-energized and locked or
tagged out. If this is not feasible, then a qualified


P&M Staff at
NCA
Maint. Mechs.
- NCA





BFMs
AMCs
HDS
Maint. Mechs.
Trades


Electric Safety
Tips
Housing Arc
Flash
Protection
Levels
4
Topic & Description
Affected Staff
Resources/References
Electrical Safety, continued
worker, with extensive electrical safety training, must
perform the work as per MIOSHA. In addition, only
licensed electricians should do major installation
work. Mandatory non-electrician training is required
for workers using portable electric equipment and
working around electrical equipment.
Emergency Response/Crisis Management
Call 911 for life & property threatening emergencies.
Housing has an After Hours Emergency Phone List
for use ONLY by Plant’s Operations Call Center
(POCC) and authorized Housing personnel for
contacting Housing staff to perform after-hours
facilities-related emergency services (securing and/or
repairing) in the University’s residence halls & north
campus apartments.

Electrical Safe
Work
Agreement
Emergencies
call 911
POCC: 7-2059
OSEH
assistance call
763-4568 or
911 after
hours





P&M Staff
Security
AFSCME
Trades
Plant
Operations
Call Center







P&M Staff
Clerical
Security
AFSCME
Trades
Dining
Services



BFMs
Temporary
Maintenance
Mechanics






BFMs
AMCs
HDS
Maint. Mechs.
Trades
Scaffolds,
Ladders, Fall
Protection






P&M Staff
Clerical
Security
AFSCME
Trades
Dining



Housing also has in place a Crisis/Incident plan led by
designated members of management within Housing,
who are notified by Security or DPS when a crisis or
incident occurs. In addition, OSEH Representatives
are on call 24/7 to respond to emergencies, which
may include chemical spills, etc. Comply with OSEH,
DPS or other agency representatives in their efforts to
respond.
Ergonomics
Fitting workstations & tasks to an employee to
prevent muscoskeletal diseases such as carpal tunnel
syndrome & back problems. Work with employees to
accommodate them.
EWOOCs
Training for EWOOCs (employees working out of
classification) is provided in May of each year by
OSEH. EWOOCs are reimbursed up to $45.00 for
the purchase of steel-toed shoes via Concur.
Fall Protection
A system used to stop an employee’s fall. Fall
hazards of six feet or higher require the use a
personal fall arrest system or positioning device,
safety nets or have in place railings. One time
training required.
Fire Extinguishers
Devices used to suppress fires.
Contact Security to pick up used extinguishers &
conduct training. Security coordinates fire
extinguisher maintenance.




For an ergo
assessment
call OSEH
Rep at 7635641
Faculty & Staff
FAQs
Ergonomics
Awareness
Diana
Caulkins: 7633175
Security: 74772
Coaches: 734485-7730
DPS: 7631131
5
Topic & Description
Affected Staff
Fire Extinguishers, continued
When fire extinguishers are sprayed for non-fire
purposes keep people out of the area by cordoning it
off. Contract Coaches to clean up.
Resources/References
Services

Risk
Management:
764-2200
Custodians
Elevator
Maintenance

OSEH
Environmental
Management
936-1920
Flood
Remediation
Cleaning
Flood
Damaged
Carpets &
Rugs
Removing
Water from
Specific
Building
Components
Local Certified
Professional
Cleaners
Guidelines for
Remediation
of Damage
from Sewage
Backflow
Food borne
Illness
Reporting
Responsibility
Food Service
Licensing,
Regulation &
Enforcement
After hours leave a message on the FIXIT line with
the specifics if the cleanup can wait until the next day.
If immediate cleanup is required contact POCC.
Housing has an After Hours Emergency Phone List
for use ONLY by Plant’s Operations Call Center
(POCC) and authorized Housing personnel for
contacting Housing staff to perform after-hours
facilities-related emergency services (securing and/or
repairing) in the University’s residence halls & north
campus apartments.
After hours notify Risk Management via DPS if the
cleanup is large; call Risk Management the next
business day for minor cleanups.
Flooding
All floodwater from inside buildings should be
disposed to the sanitary sewer since it could
potentially be contaminated by its contact with
materials inside the buildings. Contact the plumbing
shop for a sanitary manhole to use for draining
floodwater or OSEH Environmental Management for
assistance. The storm water drainage system should
be protected to prevent any discharge of the
floodwater. If any oil is present in the floodwater, the
material must be collected for disposal by OSEH or
an OSEH approved contractor.

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


See Mold for additional information.


Food Safety
Standard procedures for the regulation of licensed
food service facilities. Housing’s Dining Halls and
Snack Bars are inspected & licensed by OSEH.
Dining Services must comply. Food borne illnesses
are investigated.


Dining
Services
Managers
Dining
Services
AFSCME


6
Topic & Description
Affected Staff
Grease Trap Cleaning
Make sure this waste is being manifested per MI Act
451 part 121 rules for Liquid industrial waste. To do
so, contact OSEH to generate a waste disposal
profile prior to waste being removed. This often
involves obtaining a sample for analysis. OSEH will
recommend approved contractor. OSEH signs
MDEQ manifest.
Hazard Assessments
An investigation of the work environment for potential
dangers that could result in an injury or illness.
Resources/References


BFMs
Dining
Services
Managers



AMCs
Trades
Forepeople
BFMs
Trades
Maint. Mechs.
Dining
Services
Managers
AFSCME
HSD Staff
Hazard
Assessments /
Facilities:
 AMC
 AMC NCA
 BFM
 Custodian
 HSW
 Maintenance
Mechanic
 Motor Vehicle
Operator
 Mover
 NCA
Custodian
 Paint crew
 Paint Students
 Pest Specialist
 Summer
Boiler Crew
 Temp MMI
 Trades
 Trades
Foreman
RDS:
 Chef
 Cook
 Dish Washer
 DSM
 FSW
 HSW
 Kitchen
Cleaner
 Kitchen
Cleaner –
Combi Oven
 Motor Vehicle
Operator
 Pot and Pan
Washer
 Stock Keeper
Other:
 HDesign
 Security






OSEH
Environmental
Management
936-1920
7
Topic & Description
Affected Staff
Government Audits
The EPA, MIOSHA and other agencies can audit
Housing/The University at any time to assess
compliance. The University’s OSEH Department
guides Housing through audits of this nature. OSEH
is the official University liaison and must be contacted
for all inspections/audits.
Hazard Communication (HazCom) Standard
Also known as the Right-To-Know Law. Regulates all
hazardous chemicals used in the workplace. Requires
that all staff, including contractors, be provided
information on chemical hazards in their workplace
via container labeling, Material Safety Data Sheets
(MSDS), warning signs and training. See MSDSs.
Hazardous Materials Management
Chemical wastes must be disposed in accordance
with federal and state environmental regulations to
avoid polluting the environment. OSEH Haz Mat will
schedule hazardous waste pickups as needed for
Housing staff. HazMat will also work with Housing
on student move outs or other clean out events to
ensure that chemical wastes do not enter the general
waste stream. Call HazMat for labels, containers and
pickups.
Heat Stress
Environmental and/or work conditions, which place
excessive demands on the body. Heat Stroke, a
medical emergency, is when the body temperature
gets too high.
Recommendations for Housing, Dining Services and
the employees are in the training found on the KDrive.
Hot Work Safety
Cutting, brazing, welding, torch soldering, high speed
metal grinding or use of an open flame poses a fire
hazard. Hot Work Permits and training required.
Indoor Air Quality (IAQ)
Complaints of illness due to indoor air quality could
result from exposure to formaldehyde, mold, carbon
dioxide, etc.
Resources/References





P&M Staff
Clerical
Security
AFSCME
Trades

If an
EPA/MIOSHA
inspector
arrives,
immediately
contact OSEH
647-1142





P&M Staff
Security
AFSCME
Trades
North Campus
Community
Center
Dining
Services

For HazCom
Program: the
MSDS Book in
your building
P&M Staff
Maint. Mechs.
Trades
Dining
Services
Managers

Waste
Disposal
Supplies
Waste
Packaging
Instructions for
pickup
HazMat: 7634568











Dining
Services
AFSCME
Trades
To schedule
training or an
evaluation call
OSEH Rep at
3-5641



P&M Staff
Maint. Mechs.
Trades

Hot Work
Permit Tag
Hot work
program





P&M Staff
Security
AFSCME
Trades
Dining
Services


To schedule
an evaluation
call OSEH
Rep at 3-5641
8
Topic & Description
Affected Staff
Lead
A chemical element that may be found in building
materials such as paint (especially those made prior to
1978), plumbing joints, solder, pipe wrap, etc. Building
materials, including lead based paint, must be tested.
If paint is positive for lead & in an area where there is
potential for children to live:
- Work must be performed by a licensed lead
abatement contractor. Use Child Occupied Housing
Checklist
If paint is positive for lead & in non-child occupied
areas:
- Work must be carried out by trained workers in
accordance with the UM Lead Management Program.
Use the Facilities Checklist
See the Renovation Rule which is applicable April
2010.
Resources/References



P&M Staff
Maint. Mechs
Trades

Order Lead
Swabs
 Instructions for
working with
lead
 Checklist
North Campus
Apartment Lead
Locators:
 NW I
 NW II
 NW III
 NW IV
 NW V
 Playgrounds
Facilities Lead
Locators:
 Alice Lloyd
 Alice Lloyd
Rep Rooms
 Baits I\Eaton
House Lead
Info 2003
 Baits I\Lee
House Lead
Info 2003
 Baits I\Parker
House Lead
Info 2003
 Baits I\Smith
House Lead
Info 2003
 Baits I\Stanley
House Lead
Info 2003
 Baits II\Coman
House Lead
Info 2003
 Baits
II\Conger
House Lead
Info 2003
 Baits II\Cross
House Lead
Info 2003


Baits
II\Thieme
House Lead
Info 2003
Baits II\Ziwet
House Lead
Info 2003
9
Topic & Description
Affected Staff
Resources/References
Facilities Lead
Locators,
continued:
 Betsy Barbour
 Betsy Barbour
Rep Rooms
 Bursley Lead
Info 2003
 Bursley Rep
Rooms
 Cambridge
House Group
List
 Cambridge
House
Spreadsheet
 Couzens
 East Quad
 East Quad
Rep Rooms
 Fletcher
 Fletcher Rep
Rooms
 Helen
Newberry
 Helen
Newberry Rep
Rooms
 Henderson
House
 Henderson
House Group
List
 Law Quad
Lead Survey
Damaged List
 Law Quad
Lead Survey
Group List
 Law Quad
Lead Survey
Building 108
 Law Quad
Lead Survey
Building 109
10
Topic & Description
Lead, continued
Affected Staff
Resources/References
Facilities Lead
Locators,
continued:
 Martha Cook
 Martha Cook
Rep Rooms
 Martha Cook
Group List
 Mary Markley
 Mary Markley
Rep Rooms
 Mosher
Jordan
 Mosher
Jordan Rep
Rooms
Oxford
Buildings:
 Cheever
 Cheever
Rep
Rooms
 Cheever
Group List
 Emanuel
 Emanuel
Rep
Rooms
 Emanuel
Group List
 Geddes
 Geddes
Rep
Rooms
 Geddes
Group List
 Goddard
 Goddard
Rep
Rooms
 Goddard
Group List
 Noble
 Noble Rep
Rooms
 Noble
Group List
 Seeley
 Seeley
Rep
Rooms
 Seeley
Hotel Rep
Rooms
11
Topic & Description
Affected Staff
Resources/References
Facilities Lead
Locators,
continued:
Oxford Buildings
continued:
 Seeley
Group List
 Service
Garage
 Service
Garage
Group List
 Vanderber
g
 Vanderber
g Rep
Rooms
 Vanderber
g Group
List
 South Quad
 South
Quad
Represent
ative
Rooms
 Stockwell
Lead Info
2003
 Stockwell
Represent
ative
Rooms
 West Quad
Lead Disclosures
Information provided to lease holders in North
Campus Apartments & Hall Directors, which notifies
them that their apartment may contain lead. HIO
 HIO
 Hall Directors
 NC P&M Staff
 North Campus
Apartment
Procedures.d
oc
 Hall Director
12
Topic & Description
Affected Staff
Resources/References
Procedures
 EPA pamphlet
Lead Disclosures, continued
provides this information at the time of leasing. OSEH
oversees changes and audits as necessary.
Lift Vehicle Equipment Licensing
Employees who operate powered industrial trucks
(forklifts, high/lows, motorized hand trucks, industrial
tractors, motorized hand rider trucks, & platform
trucks) must have medical clearance and training
before being issued a license. Supervisors conduct
the training. OSEH trains the Supervisors.
Lockout/Tag out (LOTO)
Energized equipment must be safely shut down &
locked out before any work (setup, adjustment, repair,
service, installation or maintenance) on the equipment
proceeds. Sources of hazardous energy can be
electrical, mechanical, hydraulic, pneumatic, chemical,
thermal, or gravitational. LOTO procedures should be
in writing. Training is required. Protective equipment
and devices are required.
Medical Surveillance
This medical evaluation will detect early signs and
symptoms of exposure to hazardous materials &
ensure staff is physically capable of performing
specific duties. Required for several programs –
asbestos, respirator use, forklift licensing, etc.
 BFMs
 Trades
Forepeople
 Maint. Mechs.
 Trades
 Dining Services
Managers
 Stock Keepers
 P&M Staff
 Guidelines &
Procedures
including
Training &
Renewal
Packages

 Maint. Mechs.
 Trades
 Dining Services
Managers

 BFMs
 Trades

Guidelines,
Procedures,
Procedure
Form &
Contractor
Notification
Form
Brochure
Medical
Surveillance
Program
 Maint. Mechs.
 Dining Services
Managers
 Some Dining
Services
AFSCME
13
Topic & Description
Affected Staff
Mercury
A bio-accumulative environmental contaminant.
Mercury thermometers are prohibited in the residence
halls and North Campus Apartments. North Campus
Apartments & Dining Services have replaced mercurycontaining thermostats with non-mercury containing
thermostats.
Resources/References





P&M Staff
Maint. Mechs.
Security
AFSCME
Trades
Forepeople
 Trades
 Dining Services
 U of U of M
Lamp Info
 Housing Lamp
Info
 HazMat: 7634568
Fluorescent light bulbs, which contain mercury, are
collected for recycling. Call HazMat for boxes & labels
for the bulbs and in the event of a mercury spill. Take
used lamps to the North Campus Transfer Facility
(NCTF). Consult with other buildings within your team
to consolidate drop offs.
14
Topic & Description
Affected Staff
Mold
Mold is fungi that grow in wet or damp areas and can
cause/aggravate health problems.
Resources/References
 P&A staff
 Trades
 Custodians
 Maint. Mechs.
Investigations are made and remedial actions are
taken to minimize or prevent conditions that promote
mold growth. Training is required for remediation.
OSEH can assist in assessing potential health
concerns; Risk Management can assist in addressing
underlying cause of water damage.
MSDSs
Material Safety Data Sheets. Information on chemicals
that manufacturers or suppliers must supply to anyone
purchasing their product.





P&M Staff
Security
AFSCME
Trades
North Campus
Community
Center
 Remediation
Procedures
 Mold, Flood
and Sewage
Guidelines
 To schedule an
evaluation call
OSEH Rep at
3-5641 or
Risk
Management
764-2200
 For chemical
information:
your
Department’s
MSDS Book
or go to:
OSEH's
MSDS
Access Site
 The
manufacturer
or supplier's
website
Noise Surveying (Hearing Conservation Program)
High noise levels are measured at or approaching 85
decibels. OSEH measures (surveys) areas and/or
tasks suspected of high noise levels. When exposures
are determined to have the potential to cause hearing
loss, employees must be included in a Hearing
Conservation Program. Employees & Supervisors
must follow the provisions of the Hearing Conservation
Program (annual training, hearing test, use of noise
protectors). Currently, three kitchens are in the
Hearing Conservation Program. Full time carpenters
should be included as well. More extensive noise
surveys will be conducted in the kitchens & for
maintenance mechanics & trades. .
Personal Protective Equipment (PPE)
PPE refers to a wide range of protective clothing and
equipment used by staff to safely and effectively
conduct work. Such items include coveralls and
aprons, safety glasses, work gloves, hard hats,
earplugs and respirators. A Hazard Assessment (see
Hazard Assessments, above), completed by
Supervisors with their employees, is used to determine
PPE needs based on the potential hazards of the
work. The Hazard Assessment must be copied to
your OSEH Representative to obtain the forms
necessary for safety shoes, prescription safety glasses
and respirators (see Respirator Fit Test Program
 P&M Staff
 Maint. Mechs.
 Trades
 Dining Services
 Hearing
 AMCs
 Trades
Forepeople
 BFMs
 Trades
 Maint. Mechs.
 Dining Services
Managers
 AFSCME
 HSD Staff
 Pest Control
 PPE Guideline
 Red Wing
Dealer
Locations
 Red Wing
Shoe Website
 Brochure
Conservation
Guideline
15
Topic & Description
Affected Staff
Resources/References
Personal Protective Equipment, continued
below). Use on-line request for shoe vouchers.
Training is provided by OSEH.
Pesticides
A substance intended to prevent, destroy, repel, or
mitigate pests (unwanted insects, animals, plant or
microorganisms). Contact Housing’s Pest Control
Specialist or Plant Building Services Pest
Management Team as appropriate. If a non-University
pest control company is selected, it must be licensed
through the Michigan Dept. of Agriculture.
Polychlorinated Biphenyls (PCBs)
PCBs are found in some transformers and paint and
should be treated as a hazardous waste when ready
for disposal. Call HazMat for disposal. Housing’s
known PCB-containing transformers have been
replaced or retrofitted with non-PCB dielectric material.
Project Safety & Health Guide
A list of items to consider prior to project start-up.
Refer to this guide to assure that all OSEH conditions
will be met.
Radon
A naturally occurring radioactive gas created by the
decay of radium in the soil and rocks. When the gas
decays, it breaks down into small particles that adhere
to dust & can be breathed into the lungs, in some
cases causing cancer. While outdoors the gas dissipates and is not a threat, indoors it can accumulate to
levels, which represent a health hazard. The EPA has
therefore recommended that residential structures be
tested for the gas. Long term radon testing, mitigation
and re-testing have been completed for a number of
sites throughout housing. For areas where radon
mitigation equipment has been installed, monthly
inspection and maintenance of the system is required
to assure continued operation. Housing’s PM system
is used to meet this requirement.
Refrigerants
The Plant AC Shop collects CFCs; retrofits all
commercial refrigeration systems; and properly
disposes of residential refrigerators & air conditioners.




P&M Staff
AMCs
BFMs
Dining Services
Managers
 Integrated Pest


Management
Guideline
Housing Pest
Management
615-2744
Plant
Operations
Call Center:
647-2059
 AMCs
 Trades
Forepeople
 BFMs
 Trades
 Maint. Mechs
 HSD Staff
 HazMat: 763-
 AMCs
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 Dining Services
Managers
 HSD Staff
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 P&M Staff
 Health, Safety





 For Disposal of
equipment
containing
refrigerants
call Property
BFMs
P&M Staff
Maint. Mechs.
Trades
Dining Services
4568
&
Environmenta
l Review for
Projects,
Purchases &
Work Orders
 For more
information
contact
Housing’s
OSEH Rep at
3-5641 or Joe
Miklos, of
OSEH’s Rad
Safety Dept.
at 763-9133
16
Topic & Description
Affected Staff
Refrigerants, continued
The use of a vendor must be pre-approved via Patrice
and all paperwork from the vendor must go through
Patrice for every transaction.
Resources/References
Managers
Disposition
(PD): 7642470
 For service see
Plant Work
Order form
 Plant AC Shop:
647-2059
 Patrice for use
of anyone
other than
Plant
17
Topic & Description
Affected Staff
Respirator Fit Test Program
Employees who are required to wear a respirator for
their work, and who have cleared medical surveillance,
are fit tested & trained to wear & care for a respirator.
All respirators, including disposable dust masks
are provided by OSEH – No purchases directly
from vendors or Stores is permissible.
Safety & Health in Construction Projects
All projects must be evaluated for potential safety &
health hazards & precautions put into place to address
hazards.
Sanitary Sewer System Discharges
Preventing chemical discharges to a drain is important
in eliminating adverse impacts on the Ann Arbor
Wastewater Treatment Plant and the Huron River.
OSEH surveys and samples discharges from
University facilities to determine if discharges exceed
target levels at the Ann Arbor Wastewater Treatment
Plant. This would involve any product that is put down
a drain. A few examples include, excess food
products, improper disposal of cleaning products, and
any oil or grease. Pollution prevention projects help to
locate contaminants and eliminate them from our
waste stream.
Scaffold Safety
This training is required for all employees that erect,
move, use, maintain, or dismantle scaffolds. Training
is provided by OSEH.
Scrap
Call Property Disposition first. If they do not want the
scrap use scrap vendor.
Secondary Containment
Secondary Containment is an important part of
preventing discharges of pollutants to the environment
(soil, sanitary sewer, storm water drainage system,
etc.). Secondary Containment may be required for
any bulk storage. A few examples of products that
may require secondary containment include, as water
treatment chemicals, photo processing chemicals, oils
or grease.
Resources/References
 AMCs
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Student
employees
 Trades
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 Dining Services
Managers
 HSD Staff
 AMCs
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 Dining
Services
Managers
 AFSCME
 P&M Staff
 HSD Staff
 AMCs
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 BFMs
 P&M Staff
 Maint. Mechs.
 Trades
 Dining
Services
Managers
 HSD Staff
 AMCs
 Dining Services
 Maint. Mechs.
 Trades
 Obtaining

respirators &
Information
for Voluntary
Users of Dust
Masks
Procedures &
Guidelines
 Construction
Safety
Requirements
 Your Guide to
What Can Go
Down the
Drain
 OSEH’s
Environmental
Management
Department:
936-1920
 Scaffold,
Ladder & Fall
Protection
Program
 OSEH’s
Environmenta
l Management
Department:
936-1920
18
Topic & Description
Affected Staff
Sharps
In conjunction with OSEH, Housing maintains a
program for the proper handling and disposal of used
syringes and blood lancets (called sharps). These
items are classified as hazardous waste and pose a
serious potential health threat to community members
and the environment. Students acquire envelopes,
which can hold approximately 10 sharps, from the
community center of their hall. The envelopes are
used to transport the sharps to a sharps collection box
in each hall, which HazMat empties when called in by
the BFM or DSM.
Soil Contamination
Construction projects involving disturbance of soils
must be evaluated for any potential soil contamination
suspected or discovered.
Soil Erosion
Resources/References
 BFMs
 Custodians
 Office
Coordinators
 DSMs
 AMCs
 HDS
 AMCs
 HDS
Soil erosion and sedimentation control must be
addressed during any landscaping, construction or
renovation activities. Nearby storm drains should be
protect (examples: filter fabric or silt sacs) and
sediment should not leave University property.
Storm water
Nothing should be disposed outside of buildings where
it would drain to the storm water system and ultimately
the Huron River without being first treated by the City’s
treatment plant. This includes: power washing
operations, carpet cleaning, paint cleaning, kitchen
ductwork cleaning, etc. Erosion and sedimentation
control must also be addressed during any
landscaping, construction or renovation activities.
Training
Mandatory training has been implemented for
Maintenance, Trades, Custodians, Security employees
& Dining Services employees to accomplish the
various training requirements listed elsewhere in this
document. Training for Maintenance & Trades is
conducted each month with the exception of April,
June, July & August per the request of Housing.
Training for Custodians & Security occurs primarily in
 AMCs
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 Dining
Services
Managers
 AFSCME
 P&M Staff
 HSD Staff
 AMCs
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 Dining
Services
Managers
 Sharps
Program
 To order
Sharps
envelopes
call: Bel-Art
Products at
973-694-0500
 HazMat: 7634568
 Soil Erosion
Control Guide
 Soil Erosion &
Sedimentation
Control Spec
 OSEH’s
Environmental
Management
Department:
936-1920
 Soil Erosion
Control
Procedure,
Guidelines,
Spec & more
 OSEH’s
Environmental
Management
Department:
936-1920
 Storm Water
Management
Program
 OSEH’s
Environmental
Management
Department:
936-1920
 New Employee
Orientation
Requirements
by Job/Dept.
 Sign In Sheet
 Mandatory
Training
Statement
19
Topic & Description
Affected Staff
Training, continued
the Fall of each year. Training for Dining Services
occurs at different levels throughout the year.
Miscellaneous training is also provided for movers &
student staff. A new employee orientation is offered
quarterly & can be used for employees to “catch up”
on training even if they are not new.
Tunnels
All work must be performed according to the U-M
Tunnel Safety Program. Ventilation, heat stress, the
buddy system, tracking and communication, hot work,
and emergency procedures are discussed in the
program.
Water
Drinking water, including well water, and swimming
pool water are tested for safe levels in accordance
with state regulations.
Resources/References
 AFSCME
 P&M Staff
 HSD Staff
 Security
 AMCs
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 AFSCME
 Security
 AMCs
 Trades
Forepeople
 BFMs
 Maint. Mechs.
 Trades
 Dining
Services
Managers
 AFSCME
 P&M Staff
 HSD Staff
 Security
 Tunnel Work
Guideline
 For more

information
contact
Housing’s
OSEH Rep at
3-5641
For water
analysis
contact an
OSEH
Sanitarian at
647-1142
20
Topic & Description
Affected Staff
Resources/References
See K:\OSEH\Staff Guide.doc for most recent version of this document.
21