SC ICT Certification Level 1 06 Word Processing By Ross Parker Word Processing • wikipedia.org: “A word processor is a computer application used for the production (including composition, editing, formatting, and possibly printing) of any sort of printable material.” 3 of many MS Word 2007 OpenOffice Writer Google Docs Replacing Word 2003 De facto standard Experimental interface Part of MS Office suite Desktop application Costly Open standards Traditional interface Part of OpenOffice suite Desktop application Free/open Source Free (gratis) Part of Google Docs suite Web-based application docs.google.com Integrated collaboration Limited Functionality Free (gratis) Basics MS WORD 2007, OPENOFFICE WRITER, GOOGLE DOCS New Document MS Word 2007 OpenOffice Writer Google Docs 1. 1. 1. 2. 2. 2. 3. Page Settings MS Word 2007 1. OpenOffice Writer Google Docs 1. 1. 2. 2. Highlighting Text • Mouse – Left mouse button – Double click – Triple click (so extreme!) • Keyboard – Shift – Ctrl – Arrow keys – Page Up, Page Down Formatting Text MS Word 2007 Font, size Cut, copy, paste Colour Alignment Formatting OpenOffice Writer Styles Styles Cut, copy, paste Font, size Google Docs Formatting Alignment Colour 1 Font, size Formatting Alignment Colour Saving and conversion • Save regularly • Organise files using folders • Many formats: – .doc – .docx – .odt – .rtf • .doc is defacto standard • Standards are not always compatible Printing • Print only when needed. • Consider: – Which printer – Page size vs paper size – Quality – Color vs greyscale – Duplex – Page Range – Number of copies – Pages per sheet Intermediate Focus MS WORD 2007 View • Control what you see: Print Outline Full Screen Reading Web Layout Outline Draft Zoom Inserts Pages Picture Clip Art Shapes Smart Art Chart Page Number Footer Header Hyperlink Symbol Equation Quick Parts (Field) Spell Check Choose appropriate word for replacement Red underline indicates error Right click on word to reveal context menu References Table of Contents (requires Styles) Footnotes Citations Caption Index Format Paragraph Bullets & numbers Line spacing Indentation Borders & shading Sort More settings... Tables Simple table insert Advanced table insert Integrated Excel sheets Table templates Margins Rulers Toggle rulers Line indentation (grab to adjust) Margin (grab to adjust) Styles • Using styles – Define styles – Set text to a particular style – Change existing style • Changes all text instances in this style • Saves reformatting time • Encourages consistency • Automate “Table of contents” creation Advanced Focus (optional, not assessed) MS WORD 2007 Advanced Features • • • • • Comments: mark documents with suggestions Track changes: work together asynchronously Mail merge: bulk create labels, envelopes, letters Prepare: encrypt, permissions, mark as final Publish: blog, online workspace Licensing • • • • • All original work used here is licensed under the Creative Commons Attribution-Share Alike 3.0 Unported license. For more details please look at http://creativecommons.org/licenses/by-sa/3.0/. This license has been chosen to permit a high degree of sharing, whilst protecting the author’s control as to how the content is used. Please respect this license and use accordingly! Recycled and borrowed works from other sources are used under appropriate licenses, which are not affected by this license. The original source is always given. All original work created by Ross Parker (Sha Tin College, English Schools Foundation, Hong Kong), except where specified.