What is Chapter Affairs?
Global View and Support
– Leadership Forum
– Chapter Executive Workshop
– Chapter Awards Program
Liaison between Chapters
and ACC (and within the
College)
– Facilitators, Not Gatekeepers
Development consultant
– Strategic planning
– Chapter Executive search
Resource Center
– Institutional knowledge
• Staff liaisons
• Chapter Affairs Extranet
– ACC tools
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Chapter Operations manual
Membership database
Member billing
Financial management
software
• Tool Kits
– Programmatic support
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•
Quality
Advocacy
Education
Communications
Cardiovascular Leadership
Institute (CLI)
**Your** Chapter Affairs
• Phone and Email
– BOG Webinars
– Chapter Executive
Quarterly Calls
– BOG Steering
Monthly Calls
– Chapter Affairs Staff
• Hotline:
1-800-375-5413
• chapters@acc.org
• Online
– Chapter Affairs Extranet
– Weekly BOG Update
• In Person
– Chapter Meetings
– BOG Meetings
• January
• March
• September
Please call Chapter Affairs:
• New project
initiation
– Not project management
• Central Contact
point
– Communication involving
multiple staff or
departments
• Direction
– When unsure of who to
contact, let us be your
liaison
Chapter Affairs Team
Taryn Gold
Kristin Try
– Supports Chapter Staff and BOG
Members
• RSVPs and BOG Meeting
Logistics
• Chapter meeting coordination
• Governor elections
• Chapter dues
• Extranet resources
Jayne Jordan
– Assists new and emerging Chapters
– Primary Staff liaison
• BOG
– Steering
– BOG and Chapters
– External Affairs
Governance (n):
“The organization and structure of authority and
collaboration to allocate resources and
coordinate activity.”
ACC’s governance structure includes the Board
of Trustees (BOT), national Committees and
Workgroups, and the Board of Governors
(BOG).
Chapter governance includes the Council,
Committee, Workgroup structure.
“15 Minutes/Day Rule”
Governor Expectations
• Represent and meet the
needs your constituency
• Actively participate in the
Board of Governors
(two way street)
– Advise College/Members
• Leadership development
• Communicate:
– Answer or forward/delegate
phone calls, faxes, and
emails on a timely basis
• Implement relevant ACC
national initiatives
• Serve as key legislative
contact for state and
federal lobbying efforts
• Liaison with Advocacy
staff on Chapter work
• Support the PAC and
ACC
• File your disclosures
online with ACC
“15 Minute Rule” Cnt’
Specific Duties
• Work with the Chapter
representative on the
ACC Carrier Advisory
Committee
• Appoint members to state
and regional boards, and
national service groups
• Recommend members
for ACC national service
and awards
• Serve on an ACC national
committee
• Participate on ACC BOG
Listserv (bog@lists.acc.org)
• Respond to ACC
National staff
• Attend the BOG meetings
– Represent views from
your state or area
• Participate in ACC
convocation ceremonies
• Serve as Chair of the
Governor Selection
Committee
www.chapteraffairs.acc.org
Critical Tools
• FAQs: General and
Financial
• Resource Index
• Chapter Executives
Best Practices Manual
• Goals and Strategy
• Leadership Development
• Leadership Transitions
• Councils
• Disclosures
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D&O Insurance
Website Program
Job Board
Member Dues
Member Database
State and National
Communications
• News You Can Use
• Grant Writing 101
The BOG Update
Chapter Operations Manual
Policy and Administration
– Chapter Executives
• Annual Review
– Chapter Management
• Disclosure
• Document Management
Policy
• RFP Process
Finances and Operations
– Budget
• Financial Management
• Fiscal Policy Development
– Tax Exemption/Compliance
• Audit Management
– Donor Fund Oversight
Essentials
– Non-Profit Corporate
Status
– Ethical and Legal
Compliance
– Risk Management
• D&O Insurance
The Chapter Check List
• 1# Tool
• Executed by
your Chapter
Executive
• Any questions,
please contact
Chapter Affairs
Policy and Administration
1 – 1 Chapter Executive Contracting
1 – 2 Conflict of Interest, Disclosure and
Confidentiality Statements
1 – 3 Monthly Financial Forecasting
1 – 4 Chapter Executive Performance Review
1 – 5 Chapter Executive Performance Goals
2 – 1 RFP process
3 – 1 ACC Chapter Document and Information
Management Policy
Finances and Operations
4–1
4–2
4–3
4–4
5–1
5–2
5–3
5–4
Appointment of Accounting Firms
Audits and Audit Management
External Fiscal Compliance
Overseeing Reserves, Investment Funds,
Donor Restricted Funds, and Excess
Working Capital
Budget Preparation
Calendar Year Budget
Fiscal Policies and Compliance
Investment and Cash Management Policy
Essentials
6 – 1 IRS Determination
Letter
6 – 2 Corporate Statue
6 – 3 Federal Tax
Identification Number
6 – 4 Corporate Status
6 – 5 Bylaws Filing with
ACC National
6 – 6 Bylaws Review
6 – 7 Bylaws Website
Posting
7 – 1 D&O Insurance
8 – 1 Ethical and legal
compliance
8 – 2 Harassment Policy
8 – 3 Whistleblower
Policy
Top Highlights
Chapter Executives
• Annual Review
• Goal Setting
Chapter Management
• Finances
– Budget
– Audit Management
• Law
– Disclosures
– Tax Exemption
– Ethical and Legal
Compliance
– Risk Management
– D&O Insurance
Be Proactive
• Take Responsibility for
Management:
– Financial and Legal obligations
• Communicate with your
Chapter Executive
• Review the Checklist in the
Operations Manual
• Be Familiar with the Tools:
– Ask for new tools as needed!
• Communicate with Your:
– Chapter Executive
– Council
– Chapter Affairs
Contact Information
Taryn Gold, Senior Specialist, Chapters & BOG
tgold@acc.org
Ext. 6248
Jayne Purcell Jordan, Director, BOG & Chapters
jjordan@acc.org
Ext. 6609
Kristin L. Try, Senior Director, Governance &
External Relations
ktry@acc.org
Ext. 6696