PowerPoint 2007
1. Electronic resources related to this training session:
http://udel.edu/~smilee/PPT/master.html
2. Public Resources
A. Microsoft’s site for Win users: www.microsoft.com
• Select: Office => Office Online Training and Demos
– Type search keywords: “powerpoint overview” and select Create
Your First Presentation
– Type search keywords: “interactive reference guide” to find
Flash demonstrations that illustrate tool locations in the new
version.
• Or, select any Office product in the “Browse by program” section in the
middle of the page.
– Direct link to: PowerPoint 2007 Training.
B. Microsoft’s site for Mac users, Mactopia:
http://www.microsoft.com/MAC/default.mspx
3. Campus Resources
A. www.udel.edu/learn
• Select: Online Resources => Web-based Training
• VTC.com and lynda.com (University email is required)
B. IT-Help Center: consult@udel.edu or 831-6000
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Let’s Answer Your Questions
Q1
Request that the instruction stay basic so that some of us at zero experience and exposure can
move toward preparation of a talk. I have heard that there are a lot of advanced things that can be done
with this program. Suggest this be done at a later advanced class. Some of us even have limited
experience with computers [a generational and career thing].
A1
This 2-session workshop is designed to address everyone’s needs, regardless of prior
experience. The first session will contain an overview sample and introduce fundamental concepts,
during the second session participants will be guided through the creation of their own presentation.
Attendees who want to increase their skill before the second session are encouraged to pursue
Microsoft’s self-paced tutorials:
Win: PowerPoint 2007 Training.
Mac :PowerPoint 2008 Training
Q2
Need help in how to actually show the PowerPoint presentation. Would like instruction on how to
show it to an audience. Master Gardeners have a laptop and a projector to loan to MG's.
A2
I’ll share some tips during the workshop. Consider watching the “Prepare to present” videos at
the Win link noted above.
Q3
Would like to know 1) how to import photos to use within PowerPoint and 2) how to set up a
presentation for a workshop (please see previous response).
A3
Illustrations are an important part of PowerPoint presentations and we’ll spend a considerable
amount of time discussing how to incorporate them, either directly into your presentation or by linking
to online galleries. We’ll be using these free resources during the workshop:
http://office.microsoft.com/en-us/clipart/default.aspx, www.flickr.com/creativecommons
Q4
I'm interested in pain-free incorporation of publicly available pictures from the Internet and using
my own pictures that are sitting in a drawer, and for which I have no negatives or CDs. Also,
incorporating a little action into the presentation instead of just humdrum text.
A4
I love this question! Regarding the images in the drawer, you may want to invest in an all-in-one
printer scanner, or a photo scanner with a feeder if you really have a lot of images to digitize. There are
scanning services if you want to pay a professional; search keywords “photo scanning service.”
We’ll explore animations to control content delivery or add a little pizzazz to a presentation.
Q5
Is it possible to incorporate about 5 minutes from an existing
presentation?
VCR or DVD in a PowerPoint
A5
Copyright Fair Use considerations must be made for licensed media. For a more information see:
http://www.centerforsocialmedia.org/resources/publications/fair_use_in_online_video/ There are
tools that allow you to create media clips or screen capture portions of your own video.
Create your own video using your pictures:
Win: PhotoStory 3 or MovieMaker.
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Mac: iPhoto or iMovie
Screen capture software:
http://www.jingproject.com/download/:show people what's on your screen...instantly.
http://www.fastvideoindexer.com/how_do_i_capture_images_from_video.htm: capture images from
videos yourself today.
Main tabs
Home: Copy, paste; add slides; format text and paragraphs; work with shapes; find and
replace text.
Insert: Insert slides, tables, pictures, Microsoft® SmartArt™ graphics, charts, shapes,
hyperlinks, movies, sounds, files from other programs, and other things.
Design: Apply background design, colors, fonts, and special effects to the whole
presentation.
Animations: Apply simple and custom animations and slide transitions.
Slide Show: Do pre-show preparation. Run through slides, set up a custom show, record
narration.
Review: Check spelling, use Research service or thesaurus, add review comments.
View: Switch to all views including Notes Page and Master view, show grid, arrange
windows.
Temporarily hide Ribbon commands
Double-click the currently displayed tab. To show the full Ribbon again, click any tab.
Contextual tabs
These colored tabs appear when you're doing a certain type of task. Your pointer must be
within the element the tab supports, such as a picture. Examples are:
Drawing Tools (Format tab): For shapes, placeholders, and text boxes, change style, shape
choice, and position. Apply WordArt and other formatting to text.
Picture Tools (Format tab): For pictures, add effects such as a shadow or glow; crop;
compress; and resize.
SmartArt Tools (Design and Format tabs): Change the layout for SmartArt graphics such as
org charts, and format individual shapes in the graphic.
Similar tools are available for charts, tables, movies, and sounds.
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See more options
Click the small diagonal arrow
in the bottom right of a group. It appears when something
on the slide is selected that you might want more options for, such as text or a placeholder.
See galleries
Click the scroll arrows or More button to the right of the group to see full galleries of
themes, shape styles, colors, fonts, animation effects, and so on.
Customize the Quick Access Toolbar
1. To add a command or button, do one of the following:
a. Click the arrow on the right end of the toolbar, and click any button on the
menu to add it to the toolbar. Click More Commands on the same menu for
additional button and command choices.
b. On the Ribbon, right-click the button or command that you want, and click Add
to Quick Access Toolbar.
2. To remove a command or button from the toolbar:
a. Right-click it on the toolbar, and click Remove from Quick Access Toolbar.
3. To put the toolbar on its own row:
a. Click the arrow on the right end of the toolbar, and click Show Below the
Ribbon. Or, right-click any button or command on the toolbar, and click Show
Quick Access Toolbar Below the Ribbon.
4. To put it back above the Ribbon, either click the arrow on the right end of the
toolbar, or right-click any button or command on the toolbar, and click the option to
move the toolbar above the Ribbon.
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Benefits of the new file format
Safer presentations Embedded code — for example, OLE objects or Microsoft Visual
Basic® for Applications code — is stored in a separate section within the file, so it can be
easily identified for special processing. IT administrators can block presentations that
contain unwanted macros or controls, making presentations safer for users to open.
Reduced file size Presentations are automatically compressed — up to 75 percent smaller
in some cases.
Transparency and improved information security Presentations can be shared
confidentially because personally identifiable information and business-sensitive
information — user names, comments, tracked changes, file paths — can be easily identified
and removed.
Improved damaged-file recovery The modular data storage that's possible in the new
format enables files to be opened even if a component within the file is damaged — a chart
or table, for example.
Easier integration Specific content within the presentation, like charts, comments, and
presentation metadata, is more easily shared with other types of files.
Saving in the new or old format
For new presentations, PowerPoint 2007 uses the new format, PowerPoint Presentation
(*.pptx) (how it appears in the Save As dialog box).
If you open a presentation that was created in the old format but want to save it in the new
format, you need to select the new format.
To save a presentation in the old format for someone who doesn't have PowerPoint 2007 or
required software for opening PowerPoint 2007 files:


Click the Microsoft Office Button
, click Save As, and in the Save as type box (in
the Save As dialog box), select PowerPoint 97-2003 Presentation (*.ppt).
You can also just point to Save As on the Microsoft Office Button menu, and click
either PowerPoint Presentation, to save in the new file format, or PowerPoint 972003 Presentation, to save in the old format.
Note For someone who's using PowerPoint 95 or earlier and who needs to work on the
presentation, save it in the PowerPoint 97-2003 Presentation (*.ppt) format.
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Add slides
To add a slide without selecting the layout first, do one of the following:

On the Home tab, in the Slides group, click New Slide.

Right-click a slide thumbnail, and click New Slide.
The first slide after the title slide gets the Title and Content layout by default. After that, a
new slide gets the same layout as the slide that precedes it.
Choose and change layouts
To insert a slide with a specific layout:
1. On the Home tab, in the Slides group, click the arrow on the New Slide button.
2. Click a layout.
Tip Any layout that has "content" in its title includes icons that you can use to insert
non-text items such as pictures, charts, and tables.
To change the layout of an inserted slide, do one of the following:

Right-click the slide that has the layout you want to change, point to Layout on the shortcut
menu, and click a layout.

Select the slide or slides whose layout you want to change (press CTRL as you click to select
multiple slides). On the Home tab, in the Slides group, click Layout
, and then click a
layout. If you have selected multiple slides, they all get the same layout.
Insert slides from other presentations
1. Open the presentation that you want to add slides to. Make sure you're in Normal view.
2. On the Home tab, in the Slides group, click the arrow on the New Slide button.
3. Click Reuse Slides.
4. In the task pane, browse to either a slide library or a presentation file that has the slides you
want to use.
5. If you want to keep a slide's original look, select Keep source formatting, at the bottom of
the task pane.
6. Click each slide that you want to insert into your presentation.
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Insert slide elements
Insert from within a slide placeholder
such as this one:
Apply a layout that has a content placeholder,
Click an icon to insert a table, chart, SmartArt™ graphic, picture file, clip art, or video file.
Use the Insert tab This tab has the most comprehensive collection of things to insert,
including shapes, hyperlinks, headers and footers, and sounds.
Size and align pictures and text boxes

With the picture selected, Picture Tools are available. On the Format tab, use
commands in the Size and Arrange groups.

With the text box or shape selected, Drawing Tools are available. On the Format tab,
use commands in the Size and Arrange groups.

The Arrange commands are also available on the Home tab.
Work with notes

On the View tab, in the Presentation Views group, click Notes Page. In Notes Page
view, you can see and revise the notes formatting for the currently selected slide.
Make sure the notes fit into the placeholder, as any text that doesn't fit will not be
printed.
Get ready to print

Click the Microsoft Office Button
, point to Print, and click Print Preview.
o
To select a type of printout, click the arrow in the Print What box (in the Page Setup
group) and select from the list.
o
To set color options for printing or to access the Header and Footer dialog box, click
Options in the Print group.
o
To print, click Print in the Print group.
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Package to CD or folder
Use the Package for CD feature to bundle all your presentation files and then copy them to
a folder or a CD.
To package and then copy to a CD from PowerPoint, you must be running Microsoft
Windows® XP or later and you must have a CD burner. If you are running Microsoft Windows
2000, you can still use this feature to package the presentation files to a folder, but you
must then use a third-party program to burn the folder to a CD.
Important: Options for when you're packaging
There are a couple of ways you can have your file packaged, depending on the environment
in which you'll present it. You can:
 Package it in the Microsoft Office PowerPoint 2007 Viewer, which enables you to show
it on a computer that doesn't have PowerPoint. OR:
 Package it just as it is, to be presented within PowerPoint.
Note that when files are packaged for the viewer, they are converted to older file formats,
such as .ppt, .pot, and .pps. This is to enable them to run automatically, if you choose,
within the viewer.
If you don't want to show your presentation in the viewer but plan to show it within
PowerPoint, choose the Archive Package (do not update file formats) option when you're
making selections in the Package for CD dialog box. To get to that option, click Options.
Final note of advice
A must before you present: Go to the room where you'll be presenting, make sure that you
can access your presentation from the computer you're using, and run through the slide
show. Take your printed notes with you so that you can practice referring to them while you
practice clicking through the show. You might also ask someone else to go along, listen, and
give feedback.
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Familiarize yourself with the PowerPoint workspace
Do one of the following:

If Office PowerPoint 2007 is already running, save and close any open presentations, and then
exit and restart PowerPoint 2007.
Find links to information about saving presentations in the See Also section.

If Office PowerPoint 2007 isn't already running, start it now.
When you start PowerPoint, it opens in the view (view: A way of displaying the contents of a
presentation and providing the user with the means to interact with it.) called Normal view,
where you create and work on slides.
In the Slide pane, you can work directly on individual slides.
Dotted borders identify placeholders (placeholders: Boxes with dotted or hatch-marked
borders that are part of most slide layouts. These boxes hold title and body text or objects
such as charts, tables, and pictures.), where you can type text or insert pictures, charts, and
other objects (object: A table, chart, graphic, equation, or other form of information.
Objects created in one application, for example spreadsheets, and linked or embedded in
another application are OLE objects.).
The Slides tab shows a thumbnail (thumbnail: A miniature representation of a picture.)
version of each full size slide shown in the Slide pane. After you add other slides, you can
click a thumbnail on the Slides tab to make the slide appear in the Slide pane. Or you can
drag thumbnails to rearrange the slides in your presentation. You can also add or delete
slides on the Slides tab.
In the Notes pane (notes pane: The pane in normal view in which you type notes that you
want to accompany a slide. You print these notes as notes pages or have them display when
you save a presentation as a Web page.), you can type notes about the current slide. You
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can hand out your notes to your audience or refer to your notes in Presenter view when you
give your presentation.
Note By default, Office PowerPoint 2007 applies the Blank Presentation
template (template: A file or files that contain the structure and tools for shaping such
elements as the style and page layout of finished files. For example, Word templates can
shape a single document, and FrontPage templates can shape an entire Web site.), which
appears in the preceding illustration, to new presentations. Blank Presentation is the
simplest and most generic of the templates in Office PowerPoint 2007. Blank Presentation is
a good template to use when you first start working with PowerPoint because it is
straightforward and can be adapted to many presentation types. To create a new
presentation that is based on the Blank Presentation template, click the Microsoft Office
Button
, click New, click Blank and recent under Templates, and then double-click
Blank Presentation under Blank and recent.
After you open the Blank Presentation template, only a small portion of the Notes pane is
visible. To see a larger portion of the Notes pane so that you have more room to type in it,
do the following:
1. Point to the top border of the Notes pane.
2. When the pointer becomes a , drag the border up to make a little more room for
your speaker notes, as shown in the following illustration.
Notice that the slide in the Slide pane resizes automatically to fit the available space.
Near the top of the screen are three buttons that you may find useful:

Undo
, which undoes your last change. (To see a ScreenTip (ScreenTip: A short
description that appears when the user holds the mouse pointer over an object, such as a
button or hyperlink.) about which action will be undone, rest your pointer on the button. To
see a menu of other recent changes that can also be undone, click the arrow to the right of
Undo
.) You can also undo a change by pressing CTRL+Z.

Redo
or Repeat
, which either repeats or redoes your last change, depending on what
action you just performed. (To see a ScreenTip about which action will be repeated or
redone, rest your pointer on the button.) You can also repeat or redo a change by pressing
CTRL+Y.

Microsoft Office PowerPoint Help
open Help by pressing F1.
www.microsoft.com
, which opens the PowerPoint Help pane. You can also
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Links to more information
Find the content you need in the Help window
Customize the Quick Access Toolbar
Views in PowerPoint
Top of Page
Name and save your presentation
As with any software program, it is a good idea to name and save your presentation right
away and then to save your changes frequently while you work:
1. Click the Microsoft Office Button
, point to Save As, and then do one of the following:
o
For a presentation that can be opened only in Office PowerPoint 2007, click
PowerPoint Presentation.
o
For a presentation that can be opened in either Office PowerPoint 2007 or earlier
versions of PowerPoint, click PowerPoint 97-2003 Presentation.
If you choose this option, you cannot use any of the features that are new in
Office PowerPoint 2007.
2. In the Save As dialog box, in the Save in list, select the folder or other location where you
want to save your presentation.
3. In the File name box, type a name for your presentation, or do nothing to accept the default
file name, and then click Save.
From now on, you can press CTRL+S or click Save
presentation quickly at any time.
near the top of the screen to save your
Links to more information
Use PowerPoint 2007 to open or save a presentation in another file format
Save a file
Top of Page
Add, rearrange, and delete slides
The single slide that is provided automatically in your presentation has two placeholders,
one formatted for a title and the other formatted for a subtitle. The arrangement of
placeholders on a slide is called a layout (layout: The arrangement of elements, such as title
and subtitle text, lists, pictures, tables, charts, AutoShapes, and movies, on a slide.). Office
PowerPoint 2007 also provides other types of placeholders, such as those for pictures and
SmartArt graphics.
When you add a slide to your presentation, you can do the following to choose a layout for
the new slide at the same time:
1. On the Slides tab, click just below the single slide that already appears there.
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2. On the Home tab, in the Slides group, click the arrow next to New Slide.
A gallery appears, showing thumbnails of the various slide layouts that are available.
The name identifies the content that each layout is designed for.
Placeholders that display colored icons can contain text, but you can also click the icons to
automatically insert objects, including SmartArt graphics and clip art (clip art: A single piece
of ready-made art, often appearing as a bitmap or a combination of drawn shapes.).
3. Click the layout that you want for your new slide.
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The new slide now appears both on the Slides tab, where it is highlighted as the
current slide, and in the Slide pane. Repeat this procedure for each new slide that
you want to add.
Tip If you want your new slide to have the same layout that the preceding slide has,
you can just click New Slide instead of clicking the arrow next to it.
Apply a new layout to a slide
To change the layout of an existing slide, do the following:
1. On the Slides tab, click the slide that you want to apply a new layout to.
2. On the Home tab, in the Slides group, click Layout, and then click the new layout that you
want.
Note If you apply a layout that doesn't have enough of the right kind of placeholders
for the content that already exists on the slide, additional placeholders are
automatically created to contain that content.
Copy a slide
If you want to create two slides that are similar in content and layout, you can save work by
creating one slide that has all of the formatting and content that both slides will share and
then making a copy of that slide before you add the final, individual touches to each.
1. On the Slides tab, right-click the slide that you want to copy, and then click Copy on the
shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular
item. To display a shortcut menu, right-click an item or press SHIFT+F10.).
2. Still on the Slides tab, right-click where you want to add the new copy of the slide, and then
click Paste on the shortcut menu.
You can also insert a copy of a slide from one presentation into another presentation.
Rearrange the order of slides

On the Slides tab, click the slide that you want to move, and then drag it to the location that
you want.
To select multiple slides, click a slide that you want to move, and then press and hold
CTRL while you click each of the other slides that you want to move.
Delete a slide

On the Slides tab, right-click the slide that you want to delete, and then click Delete Slide on
the shortcut menu.
Links to more information
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Add and format text
The most common content for slides in a PowerPoint presentation is text — in titles,
headings, and bulleted lists.

To add text to any slide, click the placeholder where you want to add the text, and then type
or paste the text that you want to add.
Format bulleted lists
Some placeholders automatically format your text as a bulleted list, and other placeholders
don't. On the Home tab, in the Paragraph group, do either of the following:

To switch between a bulleted list and unbulleted text, select the text, and then click Bullets
.

To change the style of the bullet characters in a bulleted list, click the arrow next to Bullets
, and then click the bullet style that you want.
You can also make these changes by using the Mini toolbar, which is a handy,
miniature, semitransparent toolbar that becomes available when you select text. To
see the Mini toolbar clearly, rest your pointer on it. To use the Mini toolbar, click any
of the available commands.
Tip You can also display the Mini toolbar by right-clicking unselected text.
Change the appearance of text
There are many ways to change the appearance of text on a slide, ranging from basic
buttons on the Home tab for formatting font, style, size, color, and paragraph
characteristics to more advanced options, such as animation (animate: To add a special
visual or sound effect to text or an object. For example, you can have your text bullet points
fly in from the left, one word at a time, or hear the sound of applause when a picture is
uncovered.) or conversion to SmartArt graphics.
Add speaker's notes
Too much text makes a slide cluttered and distracting to your audience. But if some of the
information that you need isn't on the screen that your audience sees, how can you keep
track of it?
The solution to this dilemma is speaker's notes, which you can type in the Notes pane for
each slide. Speaker's notes help you keep your onscreen presentation free of excess content
while you still keep track of all of the information that you need during the presentation.
Tip You can easily cut excessively detailed text from the Slide pane at any time and then
paste that text directly into the Notes pane so that you still have it for reference.
You can print your speaker's notes and then refer to them while you give your presentation.
Alternatively, if you run your Office PowerPoint 2007 presentation from one monitor (at a
podium, for example) while your audience views it on a second monitor, you can use
Presenter's view to display the notes only on your monitor while you are presenting.
Links to more information
Deliver a presentation on two monitors by using Presenter view
Add formatting to your document by using the Mini toolbar
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Use automatic formatting as you type
Create and print notes pages
Add text to a slide
Top of Page
Apply a more appropriate look to your presentation
So far, you have focused on the arrangement and the basic content of your slides. Now,
consider the overall appearance of your presentation. What visual tone do you want? What
look and feel will make it clear and attractive to your audience?
Office PowerPoint 2007 provides a wide variety of design themes (theme: A set of unified
design elements that provides a look for your document by using color, fonts, and graphics.)
that make it easy to change the overall look of your presentation. A theme is a set of design
elements that provides a specific, unified appearance for all of your Office documents by
using particular combinations of colors, fonts (font: A graphic design applied to all numerals,
symbols, and alphabetic characters. Also called type or typeface. Arial and Courier New are
examples of fonts. Fonts usually come in different sizes, such as 10 point, and various styles,
such as bold.), and effects.
Office PowerPoint 2007 automatically applies the Office theme to presentations that are
created by using the Blank Presentation template, but you can easily change the look of your
presentation at any time by applying a different theme.
Apply a different theme to your presentation

On the Design tab, in the Themes group, click the document theme that you want to apply.
Notes

To preview how the current slide looks with a particular theme applied, rest your pointer on
the thumbnail of that theme.

To see thumbnails of additional themes, click the arrows next to the row of thumbnails.

Unless you specify otherwise, Office PowerPoint 2007 applies themes to the entire
presentation. To change the appearance of only selected slides, on the Slides tab, press and
hold CTRL while you click each slide that you want to change. When all of the slides are
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selected, right-click the theme that you want to apply to them, and then click Apply to
Selected Slides on the shortcut menu.

If you decide later that you want a different theme, click that theme to apply it.
Links to more information
Apply or customize a document theme
Top of Page
Add clip art, SmartArt graphics, and other objects
You want to create the most effective visual presentation possible — and often, a series of
slides that contains only bulleted lists is not the most dynamic choice. Lack of visual variety
can cause your audience's attention to drift. And many kinds of information aren't most
clearly expressed in a paragraph or a bulleted list.
Fortunately, Office PowerPoint 2007 makes it possible to add many other kinds of audio and
visual content, including tables, SmartArt graphics, clip art (clip art: A single piece of readymade art, often appearing as a bitmap or a combination of drawn shapes.), shapes, charts,
music, movies, sounds, and animations. You can add hyperlinks (hyperlink: Colored and
underlined text or a graphic that you click to go to a file, a location in a file, a Web page on
the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups
and to Gopher, Telnet, and FTP sites.), too — to move more flexibly both within your
presentation and to locations outside of it — and you can add eye-catching
transitions (transition: One of a set of transitional display effects that are available in some
Microsoft Office applications. Transitions specify how the display changes (such as fading to
black) as a user moves from one item (such as slide or Web page) to another.) between
slides.
This section introduces just a few of the most basic kinds of objects and effects that you can
add to your slides.
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Add clip art
1. Click the placeholder that you want to add clip art to.
If you don't select a placeholder, or if you select a placeholder that cannot contain an
image, the clip art is inserted at the center of the slide.
2. On the Insert tab, in the Illustrations group, click Clip Art.
The Clip Art task pane opens.
3. In the Clip Art task pane, locate the clip art that you want, and then click it.
You can now move the clip art, resize it, rotate it, add text to it, and make other changes.
Tip To search for additional clip art on the Microsoft Office Online site, click the Clip art
on Office Online link at the bottom of the Clip Art task pane.
Convert slide text to a SmartArt graphic
A SmartArt graphic is a visual representation of your information that you can fully
customize. Converting your text to a SmartArt graphic is a quick way to convert existing
slides to professionally designed illustrations. For example, with one click, you can convert
an Agenda slide to a SmartArt graphic.
You can choose from many built-in layouts to communicate your message or ideas
effectively.
To convert existing text to a SmartArt graphic:
1. Click the placeholder that contains the text that you want to convert.
2. On the Home tab, in the Paragraph group, click Convert to SmartArt Graphic
.
3. In the gallery, to see how a SmartArt graphic looks with your text, rest your pointer over the
thumbnail for that SmartArt graphic. The gallery contains layouts for SmartArt graphics that
work best with bulleted lists. To view the entire set of layouts, click More SmartArt
Graphics.
When you find a SmartArt graphic that you like, click it to apply it to your text.
You can now move the SmartArt graphic, resize it, rotate it, add text to it, apply a
different Quick Style (Quick Styles: Collections of formatting options that make
formatting your documents and objects easier.) to it, and make other changes.
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Although it is especially easy to create a SmartArt graphic for existing text, you can also
work the other way around, by first inserting the SmartArt graphic that you want and then
adding text to it:
1. Click the placeholder that you want to add a SmartArt graphic to.
If you don't select a placeholder, or if you select a placeholder that cannot contain an
image, the SmartArt graphic is inserted at the center of the slide.
2. On the Insert tab, in the Illustrations group, click SmartArt.
3. In the Choose a SmartArt Graphic dialog box, in the leftmost pane, click the type of
SmartArt graphic that you want.
4. In the center pane, locate and click the layout that you want, and then click OK.
Tip To see a preview of any layout, click that layout. The preview appears in the
rightmost pane.
Add a slide transition
Slide transitions are animation-like effects that occur when you move from one slide to the
next. Office PowerPoint 2007 provides many types of slide transitions, including standard
fades, dissolves, cuts, and wipes, as well as more unusual transitions such as wheels and
checkerboards.

On the Animations tab, in the Transition to This Slide group, click the transition that you
want.
Notes
o
To preview how the current slide looks with a particular transition applied, rest your
pointer on the thumbnail of that transition.
o
To see thumbnails of additional transitions, click the arrows next to the row of
thumbnails.
o
If you decide later that you want a different transition, click that transition to apply
it.
You can choose other options in the Transition to This Slide group to control the transition
speed, to add a sound, and to apply the same transition to all of the slides in the
presentation.
Links to more information
Apply or change a Quick Style for shapes
Learn more about SmartArt graphics
Add transitions between slides
Add, change, or delete shapes
Add a table to a slide
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Add hyperlinks
You can use hyperlinks to move from one slide to another, to a network or Internet location,
or even to another file or program altogether.
1. Select the text that you want to click to activate the hyperlink.
Alternatively, you can select an object (a piece of clip art, for example, or a SmartArt
graphic).
2. On the Insert tab, in the Links group, click Hyperlink.
3. In the Insert Hyperlink dialog box, click the appropriate button in the My Places box for the
target of your link (that is, the place where the link takes you).
To go to another slide in your presentation, for example, click Place in This
Document.
4. Find and click the target location, make any changes that you want in the Text to display and
Address boxes, and then click OK.
Links to more information
Create a hyperlink
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Check the spelling and preview your presentation
When all of your slides look just like you want them to, there are two more steps to finishing
your presentation.
Check the spelling in your presentation
Even though the spelling checker is turned on automatically in Office PowerPoint 2007, it is
still a good idea to check spelling again after you finish working on your presentation:
1. Press CTRL+HOME to move to the top of your presentation.
2. On the Review tab, in the Proofing group, click Spelling.
If Office PowerPoint 2007 finds spelling mistakes, it displays a dialog box, and the
first misspelled word found by the spelling checker is selected. You indicate how you
want to resolve each error that the program finds. After you resolve each misspelled
word, the program selects the next one, and so forth.
Preview your presentation as a slide show
To view your presentation on your computer screen exactly the way that it will look to your
audience when you are presenting, do the following:
1. On the Slide Show tab, in the Start Slide Show group, do one of the following:
o
To start with the first slide in the presentation, click From Beginning.
o
To start with the slide that currently appears in the Slide pane, click From Current
Slide.
The presentation opens in Slide Show view.
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2. Click to advance to the next slide.
Tip To return to Normal view at any time, press ESC.
Of course, you can also preview your presentation at any time while you are creating it.
Links to more information
Check spelling and grammar
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Learn about preparing to deliver your presentation
Now that your presentation is complete, what you do next depends upon who will give the
presentation, as well as where it will be given and what equipment will be used:

Will the presentation be run on the computer on which it was created or on another
computer, or will it be delivered via a CD or a network location?

If the presentation is given live, will you or someone else present it, or will it be self-running?
Depending on the answers to these questions, you may need to complete the following
processes in the given order, in a different order, or (in some cases) not at all:

Rehearse and time It is important to leave sufficient time for whoever is giving the
presentation to make sure that it fits within the schedule (including time at the end for
questions, if appropriate), and to rehearse it adequately. It is a good idea to rehearse the
presentation in the space where it will be given, using the equipment that will be used, and
preferably in front of at least one or two people. This way, the presenter can become
comfortable with the facilities and with a live audience — and feedback from that audience
can be useful in identifying any elements that you need to revise before the actual
performance.

Print handouts and speaker's notes You can print your presentation either as speaker's notes
or as handouts:
o
Speaker's notes show one slide at the top of each printed page, along with the content
of the Notes pane for that slide at the bottom of the page, and can be used by the
speaker as a script or outline during the presentation. They can also be distributed to
the audience, so that each member has more complete information from the
presentation.
o
Handouts show one, two, three, four, six, or nine slides per printed page and are
intended for cases in which it isn't desirable to include the Notes pane contents in the
distribution to the audience. (The three-slides-per-page handout includes ruled space
where the audience can write notes.)
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
Package for CD or Web distribution When you use the Package for CD feature to copy your
finished PowerPoint presentation to a CD, to a network location, or to the hard disk on your
computer, Microsoft Office PowerPoint Viewer 2007 and any files that are linked to your
presentation (such as movies or sounds) are copied as well. That way, all of the elements of
the presentation are included, and people who do not have Office PowerPoint 2007 installed
on their computers can still view the presentation.
Links to more information
Copy a presentation to a CD, network, or local disk drive
Rehearse and time the delivery of a presentation
Create a self-running presentation
Create and print notes pages
Create and print handouts
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