United Nations Development Programme
Youth Employment Project
Call for Proposals (August 11th, 2015)
Date: 11-08-2015
BACKGROUND
1. Background
More than 31% of the population of Pakistan consists of youth falling in the age bracket of 15-291.
This “youth bulge” provides unique opportunity and resources for Pakistan’s economic and social
development provided they are skilled and educated to meet the requirements of the labour
market. A large portion (32%2) of youth are uneducated with no vocational and life skills, and these
segment of society are vulnerable to being drawn to violence and extremism. Violent conflict in
Pakistan not only has a huge economic toll (the loss to national income is estimated at USD 7 billion
per year3), it also negatively impacts the pace of growth and development in the country. By
investing in skills development and employment opportunities for youth, it will not only help reduce
conflict but also help establish a foundation for long term economic growth and prosperity in
Pakistan.
The Youth Employment Project builds on the successful public-private partnership model
demonstrated through its predecessor project called the “Promoting Employment and Productivity
in Garment Industry” (PEPGI. 2013-14) and Gender Promotion through Skills Development in
Garment Factories (2006-2012). The project will employee three interconnected outputs to achieve
its objectives. These relate to Skills Training, Capacity Development of a local training provider and
policy research/advocacy on issue related to growth of garment industry. The project will target
youth from the Korangi, Lyari and Sultanabad Areas of Karachi in first phase.
1 Annual Plan 2012-13 available at Planning Commission of Pakistan website
2 Economic Growth Framework, Planning Commission of Pakistan
3 Govt. Economic Survey 2010-11
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Youth Employment Project Call for Proposal - Page 1 of 12
SCOPE OF WORK, DELIVERABLES, TIME FRAME, AND MINIMUM REQUIREMENTS
OF FIRM
3. Scope of Work and Expected Outputs:
The activities of Youth Employment Project include:
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Training of youth workers, production executives and middle management
Capacity of local service providers to be developed to ensure sustainability of the project
interventions
Research studies, policy papers, communication material and lessons learnt documents will
be developed
The Youth Employment Training Programme:
Youth Employment Project offers following training programmes for youth, garment/textile industry
and vocational and technical training institutes.
Master Trainer or Middle Management Training:
In the first 4 weeks, the Master trainers of all selected factories will take a crash course in a centralized
location. This course will be for 8 hours daily with 4 hours of theory and 4 hours for practical. At the
end of this training, these Master Trainers will be equipped enough to sew a "Quality Pass" garment
or made up by themselves.
After successfully qualifying the 4 weeks course, the Master Trainers will join their respective
factories where they will establish a training unit for operators training under guidance of UNDP team
of technical experts and trainers.
UNDP YEP will design and arrange training program on apparel manufacturing and management for
participating company Master Trainers
Operator Training:
The respective garment or home textile factories (where the pool of master trainers will be created)
will select and hire a batch of 20-30 people (mostly from the project target areas (Lyari, Korangi and
Sultanabad) -depending on the size of Satellite training Unit) to be trained as operators. The
education requirement for operator training will be middle school to Matriculation (6-10 years of
education). In addition, preference will be given to those candidates belonging to poor households.
All the eligible candidates will undergo a screening process. Once the batch for operator training is
ready, the master trainers will conduct training under the guidance / supervision of UNDP YEP project
trainers and experts. Duration of training/batch will vary from 4 to 6 weeks (depending on garment
or home textile product type)
The operator training will consist of paper sew exercises, fabric sew exercises, mock production runs
and stamina build up exercises. An unskilled operator starts producing actual production generally
from the 5th week of training after which the focus is on building stamina and maintaining quality.
Operators will also be trained on machine maintenance and discipline.
Checker Training:
Checkers training will consist of hands-on technical sessions on the floor and finishing department.
Sessions include in-line and final garment checking, checking sewing and non-sewing defects on DHU
principals etc.
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Youth Employment Project Call for Proposal - Page 2 of 12
Production Executives and Supervisors Training:
Production Executives normally include floor in-charges, line managers, line supervisors representing
sewing production and quality departments. Training for these Executive will include both theoretical
and hands on sessions in production management, industrial engineering applications, SAM/SMV
calculations, line balancing, layouts, efficiencies, productivity and quality improvement.
Merchandiser’s Training:
Under this training, the existing merchandisers of the participating companies will be given the
opportunity to take a special training course designed to polish their professional skills and concepts
regarding the garment or made-ups manufacturing process. In addition to this, if a company wishes
to add new merchandisers to its team, fresh incumbents can be added to the abovementioned MTs
training Programme. The work load of this training course will be about 6 hours per week which is
manageable for merchandisers already working in organizations.
In addition to above, UNDP YEP project offers training programs for Pattern Makers/Graders,
CAD/CAM operators, Sewing Machine Mechanics.
Youth Employment Project also offers consulting guidelines and system development to
participating companies in one of the following technical areas.
1.
2.
3.
4.
5.
Quality Assurance and Quality Control System
Sewing Room Production Management
Industrial Engineering and
Fabric & Cutting Room Management
Business Process Mapping
Expected Results and Outcome
The expected outcome of the project is to increase the income and employment opportunities for
youth and women and enhanced productivity in the garment/home textiles industry. The project
will contribute in enhancing livelihood and economic opportunities through technical skills
development.
Project Outputs
1. Skills developed and employment generated for youth in the garment industry
2. Increased capacity of local service providers built to train workers and middle management
in the textile / garment value chain
3. Evidence based research undertaken to inform relevant policies and programmes of the
Government and garment industry
Responsibilities of Training/Consulting Firm:
1. Training/consulting firm will assist UNDP Youth Employment Project, Karachi in identifying,
short-listing and selecting Satellite Training Units (STUs) at the start of each round of training.
Firm will be required to assist YEP in marketing UNDP’s skills development initiative for the
youth, local industry and vocational/technical institutes with the help of their technical
knowledge and global/regional experience and overall expertise in the apparel sector.
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Youth Employment Project Call for Proposal - Page 3 of 12
2. Consulting firm will be responsible to deliver trainings to trainers, instructors of technical
training institutes and production and quality staff of project participating apparel/home
textile companies based on approved course curriculum and methodology and will be
responsible to supervise workers training- workers include sewing operators, checkers,
machine mechanics, pattern makers/graders, CAD/CAM operators at the selected
garment/home textiles factories. Firm will be responsible to directly train 200 trainers or
Master Trainers (MTs), 100 merchandisers, 2000 stitching operators and checkers, 100
production and quality executives, 300 sewing machine mechanics, 60 CAD/CAM operators,
100 pattern makers/graders, 500 dress making/fashion designing, 200 embroidery, and 200
youth interns per year at select factories/companies. Refer trainee description, targets and
course duration below for developing the technical and financial proposal.
PROJECT REQUIRMENTS
Training Courses, Trainees Targets and Course Duration of Training Courses
S.No.
1.
Trainee Description
Industrial Stitching / Sewing
Operators
Target: 1300 trainees
2.
Domestic Sewing Operators
Course Duration
3 months (1.5
months in
training centre
and 1.5 months
on production
floor)
1 month
S.No.
8.
1 month (class
room and
practical) and 2.5
months on
production floor
1 month
10.
Trainee Description Course Duration
CAD/CAM operators 2 months
training
Target: 60 trainees
9.
Sewing Machine
Mechanics
1 month
Target: 300 trainees
3.
Master Trainers/Middle
Management
Target: 200 trainees
4.
5.
6.
7.
Quality training for
checkers/QC
Target: 400 trainees
Production
Executives/Production and
Quality Supervisors
Target: 100 trainees
Merchandisers
Target:100 trainees
Pattern Making/Grading
(manual); Target: 100
1 month
11
12.
Target: 300
Dress
Making/Fashion
Designing
Target: 500 trainees
Embroidery
(manual)
Target: 200 trainees
Youth internshiptechnical (garment
tech.)
Target: 200 interns
1 month
1 month
3 months
1 month
1 month
3. Training of MTs will be comprised of one month dedicated class room training (having theory
as well as practical sessions on sewing and machines) at some centralized location and onjob training of 5 months at selected factories. MTs training will broadly cover apparel
manufacturing, management and merchandising. MTs training will also have a specific
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Youth Employment Project Call for Proposal - Page 4 of 12
module on processes of Maintenance as applicable to sewn products industry. Time period
for MTs training may be changed based on firm’s adopted methodology and agreement by
Youth Employment Project Office.
4. Consulting firm will study, assess and evaluate training course curriculum, manuals, and
methodology in use for the training of trainers, merchandisers, operators, checkers, pattern
makers/graders, CAD/CAM operators, sewing machine mechanics and other categories of
workers of the garment/home textile manufacturing industry. Further firm will assess and
evaluate curriculum and training material/manuals related to dress making, fashion design,
embroidery and other domestic sewing sub-trades being taught in vocational and technical
training institutes. If areas for improvement or value addition are identified then the firm will
develop additional training curriculum and material that would meet the garment/clothing
industry requirements and expectations. In case of absence of competency standards,
curriculum and training manuals under any of the above listed garment trades and sub-trades,
the firm will then be responsible for developing additional competency standards, curriculum
and teachers and learners material in that specific apparel training fields and areas.
5. Firm will also assess the existing (if any) selection criteria and tests for operators, trainers and
other categories of garment/home textile workers Evaluation will be based on industry best
practices, apparel industrial engineering and scientific methods for training of workers,
trainers and factory management
6. Firm will be responsible to perform audit or gap analysis of the select factories/companies
and develop and deliver consulting guidelines based on the gap analysis. Consulting
guidelines will be from one of the chosen area (by the factory/company). Areas to be offered
are (i) Business Process Mapping, (ii) Fabric and Cutting Room Management, (iii) Sewing
Room Production Management, (iv) Quality Assurance and (v) Industrial Engineering.
Additional area(s) can be offered based on industry needs. Consultant(s) from selected firm
will be responsible to transfer knowledge, impart relevant training and assist participating
company in implementing the guidelines. Firm will not be responsible for the implementation
of consulting guidelines.
7. Firm’s consultants or its technical staff will conduct weekly and monthly review meetings
with the participating companies/factories along with UNDP YEP project staff (M&E Officer
and technical team) to assess progress with respect to operators, MTs training, guidelines
implementation, and advice corrective action if required. Frequency of meetings and factory
visits may undergo changes based on needs and mutual agreement between UNDP YEP
project and firm or consultants. Similarly firm will conduct fortnightly and monthly project
review meetings with YEP project management unit to update training progress, issues and
way forward. Firm will also hold project review meetings with UNDP Country Office, at least
once in a quarter, to update project progress and to seek stakeholders’ inputs and guidance.
8. Weekly and monthly progress reports and other relevant documents will be circulated to all
concerned with relevant information pertaining to the execution of the project. Firm will also
prepare module or round wise training reports and will submit to UNDP Country Office and
YEP Project Management Unit (PMU) for approval. In addition, firm will print and publish end
of project, consolidated final training report and submit to concerned stakeholders.
9. Consulting firm will participate in UNDP’s Youth Employment Project seminars and
workshops for capacity building of stakeholders. They will send their senior most apparel and
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Youth Employment Project Call for Proposal - Page 5 of 12
textiles consultant(s) and trainers as a speaker or/and resource person in at least three YEP
project seminars/workshops in a single year. Seminars will be designed for garment/home
textile factory owners, Directors, CEOs and senior management. The technical training
workshops will be designed for factory’s middle management i.e. for production managers
and for managers pertinent to cutting, finishing, quality, and Industrial Engineering
departments/areas.
10. Firm will develop a set of monitoring and evaluation tools to measure the impact of training
of workers, trainers/MTs, merchandisers, production and quality executives and other
beneficiaries as a result of YEP skills development initiative. M&E tools will be used at
institutes and industries to measure the training programme effectiveness and impact.
11. Firm will be responsible to design and develop capacity building course and material for
UNDP YEP project technical staff. Project technical staff are project technical resource
responsible for the supervision and management of the training and skills up gradation of
workers and trainers at the training department/centre of the select factories or participating
companies. At least 4 technical staff of the project will be trained by firm.
12. The Firm will share its training methodology, curriculum and manuals for operators/workers
and trainers training as well as any other documents produced as a result of this consultancy.
All these materials / documents will be the property of UNDP.
4.
Scope of Consultancy:
The consultancy is for a total period of 2 years extendable on yearly basis. The annual scope
of the skills development and training project is limited to 2 modules of 6 months each per
year at Karachi i.e. total 4 modules during 2 years consultancy period. UNDP will review the
performance of the consulting firm on yearly basis to decide the extension / otherwise of the
services of the consulting firm and to provide feedback for improvement of services, if
needed.
Duration and content of training modules/rounds may be revised based on assessment /
feedback of each round. Each module or training round will have 4-5 factories or companies
and 3-4 vocational and technical training institutes. Number of companies or STUs and
vocational/technical training institutes may be changed during the project, based on
stakeholders needs and mutual agreement between the two parties i.e. UNDP and consulting
firm.
5. Key deliverables of Consulting Firm:
a. Establish at-least 8 Satellite Training Units (STUs) or training centres annually at
project participating garment/home textile company locations and carry out capacity
building of companies to execute operators and workers training.
b. Start and initiate youth skills development and training progamme pertinent to
garment trades/sub-trades in select (project partners) vocational and technical
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Youth Employment Project Call for Proposal - Page 6 of 12
training institutes, at least 5 institutes per year. Capacity development of select
vocational and technical training institutes.
c. Responsible to directly train 200 trainers or Master Trainers (MTs), 100 merchandisers,
2000 stitching operators and checkers, 50 production and quality executives, 300
sewing machine mechanics, 60 CAD/CAM operators and 200 youth interns per year
for project.
d. Design and develop capacity building course and material for YEP project technical
team.
e. Assist UNDP YEP project in marketing activities particularly in identifying, shortlisting and selecting garment/home textile companies and vocational/technical
training institutes at the start of each round of training.
f.
Responsible for developing new and up grading existing curriculum and training
material for various garment related trades and sub-trades (listed above).
g. Develop and deliver consulting guidelines to participating companies in their chosen
technical area.
h. Conduct weekly and monthly review meetings with the participating
companies/factories, vocational and technical training institutes. Also hold project
review meetings with UNDP Country Office.
i.
Produce and circulate weekly and monthly progress reports.
j.
Participate and contribute (technical resource) in UNDP Youth Employment Project
seminars and workshops for capacity building of stakeholders.
6. Eligibility of Applicants
The consulting firm must fulfil the following selection criteria:
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At least 3 years’ experience of consulting and training in apparel and textiles sector preferably
consulting/training services for some leading apparel / home textile exporters and
manufacturers;
Proven track record of working with known international or national organizations of repute;
Team of professional apparel experts and technical support staff with the ability to deliver
the tasks on time and meeting the quality criteria;
Must be sensitive to gender, social and political related issues;
Knowledge of local (Pakistani) and regional garment/clothing industry shall be appreciated.
Demonstrated strong organizational capacity and systems. Also demonstrated proven
delivery strategy.
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Youth Employment Project Call for Proposal - Page 7 of 12
7. Reporting
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Interim progress reports against proposed performance targets and Interim Financial Report
per Tranche. The recipient and UNDP will agree on a reporting format.
Yearly / Final Report. Within 30 days after the end of the project timeframe, the firm will
prepare a final report on the overall outcome of the project reflecting the effectiveness,
efficiency, relevance and quality of training and systems development with due respect to
the future needs, recommendations.
Financial report is to be submitted in three tranches and accordingly, financial clearance shall
follow UNDP procedure.
1. Final financial report. Within 30 days after the end of the project timeframe, the recipient
must submit a final financial report on the overall expenditures of the project, including
proof of payment.
2. Relevant receipts and any other financial supporting documents shall be kept for three
years after the completion of the project for auditing purpose.
8. Duration and Timing
The duration of the proposed projects should be no more than one year staring from October 2015.
PROJECT PROGRESS MONITORING
8.
Monitoring Plan, Evaluation, Reporting and Facilitation of Process
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The respective monitoring officer and project manager of UNDP will undertake the
responsibility of monitoring. A monitoring and evaluation framework and plan will be
developed at the project inception stage.
Monthly progress reports, Interim Progress Report per Tranche and Interim Financial Report
per Tranche by the recipient are essential for UNDP CPR Unit to monitor progress in the
implementation. UNDP shall provide technical and financial advice when needed and support
the disbursement of funds.
A reporting format will be agreed upon immediately prior to the implementation. The
recipient will report to an identified focal point within UNDP. Reports will be expected to be
timely and thorough to avoid delays in remittances of funds to the recipient.
In addition to the regular monitoring plan, after the end of the contract, a UNDP assessment
mission will be conducted to the concerned areas of work. The main objective of this
assessment mission will be to make a final evaluation of the performance of the recipient
taking into account the specific contexts.
Implementing partners shall provide required information throughout the process of Youth
Employment Project
GUIDELINES FOR PROPOSAL DEVELOPMENT
9. Guideline for Proposal Development
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Youth Employment Project Call for Proposal - Page 8 of 12
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The proposals prepared by the recipient and all correspondence and documents relating to the
proposal shall be written in English.
The recipient must include the details on mechanism of ensuring quality control (i.e. ensure the
quality of the training program , and that the timeline is being met in the proposal.
The proposal must clearly indicate approaches and methodologies/strategies related to training
to be adopted in the implementation.
The firm must demonstrate experience in working with women and gender-responsiveness
approach.
The firm must detail in their proposal how they will carry out the project within the required
timeframe.
The proposal must be attached with detail budget (financial proposal) and work plan.
The proposal should be prepared for one year of implementation and monitoring period.
The proposal must include evidence that shows the firm is legally registered in Pakistan (i.e.
provide registration proof).
The proposal must include name and qualifications of the personnel that will perform the services
indicating team composition (e.g. team leader, technical staff – full or part-time, etc). CVs of the
team composition must be attached.
Written confirmation from each personnel declaring their availability for the entire duration of
the training project.
The attached Outline should be utilized to develop the proposal (see Annex 1)
10. Mechanism of the Proposal Submission
Submitting organizations must send the completed formats for all section (and copies of any required
supporting documents) to the following email address: bids.pk@undp.org no later than 12 noon, 2nd
September , 2015 . The maximum size of the file shall not be more than 5 MB.
Please note that applications received after the above deadline will not be considered.
The submitted information will be analyzed and used to access the robustness of the project proposal
presented by each firm or organization in addition to the capacity of the submitting organization/firm
to carry out the project within the stated budget and timeframe. Please note that only selected
firm(s)/organization(s) will be contacted.
Kindly note that this Call for Proposals is not a contract or a financial obligation by UNDP to the
submitting firm or organization. UNDP reserves the right to cancel the entire process without any
obligation to inform the proposal submitting firm/organization the reason for its actions.
Any requests for clarification on the application process shall be sent to the email address at
bids.pk@undp.org Answers to questions/inquiries will be shared with all organizations invited to
participate.
While UNDP would endeavor to provide response/clarification expeditiously, any delay in providing
such information will not be considered a reason for extending the submission date of application for
prequalification.
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Youth Employment Project Call for Proposal - Page 9 of 12
Completion of all the sections and submission of relevant documentation is compulsory. Applications
with incomplete submissions shall be disregarded.
11.
Application Requirements
Application costs: The Applicant shall bear all costs associated with the preparation and submission
of its application. UNDP will in no case be responsible or liable for those costs, regardless of the
conduct or outcome of this request for project proposals.
Language of Application: The Application prepared by the Applicant and all correspondence and
documents relating to the Application exchanged by the Application and the procuring UNDP entity
shall be in the English Language.
Required documents:
All organizations should include the following attachments:
1. Copy of the document(s) (e.g. registration certificate) that prove(s) the registration of
training and consulting firm/organization
2. Completed copy of the completed capacity assessment form (format in Annex 3) (or copy of
the micro-assessment carried out previously by a UN Agency).
3. Proposed budget.
Evaluation of Applications:
UNDP will evaluate the submissions based on the following factors:
1. Capacity of Organization/Firm to manage proposed project (20%) (Organization experience
in similar training projects, previous coordination with UN Agencies and international donors,
demonstrated monitoring and reporting procedures)
2. Composition of the team (25%) (Expertise and relevant qualification of the team members)
3. The proposed methodology (25%) (The adoption of relevant tools and methods in training
delivery and community mobilization)
4. Financial proposal (30%) (Realistic and cost-effective budget preparation)
ANNEXES
Annex 1: Outline for Project Proposal
No
Subject
1
Legal Name
2
Country of Registration
3
Year of Registration
Explanation
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Youth Employment Project Call for Proposal - Page 10 of 12
No
Subject
Explanation
Legal address in the country of
registration
Address:
4
Tel:
Fax:
5
Authorized Representative
Information
Name:
Title:
Address:
Tel:
Fax:
Email:
6
Certificates demonstrating
Quality Assurance/management
System in place owned by the
Applicant
7
Documents Required
Attachment(s)
(i)
Copy of the document(s) (e.g. registration certificate
that prove(s) the registration of institute
(ii)
Completed copy of the capacity assessment form
(Annex 3)
(iii)
Annex 4 – budget format
Annex-2: Project proposal (to be printed on institute letterhead, signed, dated and stamped)
PROJECT PROPOSAL FORMAT
Name of the Firm/Organization :
Title of the Project Proposal :
Execution period :
Experience of the organization in this field of action:
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Youth Employment Project Call for Proposal - Page 11 of 12
Proposed Geographical Areas for training program implémentation
Overall objective of the project :
Expected results ; specify trainees targets – trades and sub-trades:
Performance indicators ( targets and methods of verification):
Proposed beneficiaries for this project (total youth, disaggregated numbers women/men,
project area wise i.e. Korangi, Lyari and Sultanabad) :
Total budget :
Please include a detailed budget in excel following the templates in Annex 4
Proposed team to implement project
Please include CVs of key resources
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