United Nations Development Programme Youth Employment Project Call for Proposals (July 28th, 2015) Date: 28-07-2015 BACKGROUND 1. Background The Youth Employment Project (YEP) builds on the successful public-private partnership model demonstrated through its predecessor project called the Promoting Employment and Productivity in Garment Industry” (PEPGI project. 2013-2014) and Gender Promotion through Skills Development in Garment Factories (2006-12). Project objective is to create better livelihood and employment opportunities for youth in the local garment and home textile industry through skills development and trainings. The project aims to train 13,000 youth of select geographical areas of Karachi in garment and home textile related trades and sub-trades over a period of 3/three years. The project will employ three interconnected outputs to achieve its objective. These relate to skills training, capacity development of a local training provider and policy research/advocacy on issues related to growth of garment and home textile industry. The project in the first phase will target youth from the Korangi, Lyari and Sultanabad areas of Karachi. SCOPE OF WORK, DELIVERABLES, TIME FRAME, AND MINIMUM REQUIREMENTS OF INSTITUTION 3. Scope of Work and Expected Outputs: The project will conduct the following types of training. Master Trainer or Middle Management Training: In the first 4 weeks, the Master trainers of all selected factories will take a crash course in a centralized location. This course will be for 8 hours daily with 4 hours of theory and 4 hours for practical. At the end of this training, these Master Trainers will be equipped enough to sew a "Quality Pass" garment or made up by themselves. ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 1 of 11 After successfully qualifying the 6 weeks course, the Master Trainers will join their respective factories where they will establish a training unit for operators training under guidance of UNDP team of technical experts and trainers. UNDP YEP will design and arrange training program on apparel manufacturing and management for Institute/Organizations Master Trainers Operator Training: The respective garment or home textile factories (where the pool of master trainers will be created) will select and hire a batch of 20-30 people (mostly from the project target areas (Lyari, Korangi and Sultanabad) -depending on the size of Satellite training Unit) to be trained as operators. The education requirement for operator training will be middle school to Matriculation (6-10 years of education). In addition, preference will be given to those candidates belonging to poor households. All the eligible candidates will undergo a screening process. Once the batch for operator training is ready, the master trainers will conduct training under the guidance / supervision of UNDP YEP project trainers and experts. Duration of training/batch will vary from 4 to 6 weeks (depending on garment or home textile product type) The operator training will consist of paper sew exercises, fabric sew exercises, mock production runs and stamina build up exercises. An unskilled operator starts producing actual production generally from the 5th week of training after which the focus is on building stamina and maintaining quality. Operators will also be trained on machine maintenance and discipline. Institute/Organizations will be responsible for the set-up of STU, i.e. space, machinery/equipment, training material, trainee workers stipend or salary, offering employment to successful batch of trainees at Institute/Organization, arrangement of transport, meal and other facilities to trainees. UNDP will be responsible for the curriculum, arrangement of trainers (to train master trainers of Institute/Organizations), training manuals, operators screening test, shortterm consultants if required. Checker Training: Checkers training will consist of hands-on technical sessions on the floor and finishing department. Sessions include in-line and final garment checking, checking sewing and non-sewing defects on DHU principals etc. UNDP YEP technical team will train Institute/Organizations staff (basically MTs) to train floor checkers. Production Executives and Supervisors Training: Production Executives normally include floor in-charges, line managers, line supervisors representing sewing production and quality departments. Training for these Executive will include both theoretical and hands on sessions in production management, industrial engineering applications, SAM/SMV calculations, line balancing, layouts, efficiencies, productivity and quality improvement. Whereas UNDP YEP will design and Institute/Organizations production executives. conduct training sessions for ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 2 of 11 Merchandiser’s Training: Under this training, the existing merchandisers of the participating companies will be given the opportunity to take a special training course designed to polish their professional skills and concepts regarding the garment or made-ups manufacturing process. In addition to this, if a company wishes to add new merchandisers to its team, fresh incumbents can be added to the abovementioned MTs training Programme. The work load of this training course will be about 6 hours per week which is manageable for merchandisers already working in organizations. UNDP YEP will design and implement merchandising training program for Institute/Organizations. In addition to above, UNDP YEP project offers training programs for Pattern Makers/Graders, CAD/CAM operators, Sewing Machine Mechanics. . Quantity of trainees under pattern/grading, CAD/CAM, machine maintenance and other relevant areas will be decided and agreed between the two parties prior to training. Expected Results and Outcome Institute–as an garment training institute will have to train youth of Korangi, Sultanabad and Lyari as per the following trainees breakdown table S.No. 1. 2. 3. 4. 5. 6. 7. 8. Trainee Description Stitching / Sewing Operators Master Trainers/Middle Management Quality/Checking training for checkers/QC Production Executives/Production and Quality Supervisors Merchandisers Pattern Making/Grading (manual) Sewing Machine Mechanics Youth intern- technical (Garment Technology) TOTAL TRAINEES: 1 year target 200 % Employed (ensuring job placement in industry) 70% 80 70% 100 70% 50 60% 100 50 60% 60% 50 70% 20 50% 650 4. Eligibility of Applicants The Call for Proposal is open to national vocational and technical training institute. The applicant demonstrates relevant work experiences in vocational and technical training specially related to garment trades and sub trades. ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 3 of 11 The applicant demonstrates experiences in implementing vocational and technical training projects and programs. The applicant has an established training institute where the applicant proposes to work. Preferably, the applicant has previous working experience in the listed garment training courses and programs. The applicant is a registered organization (authorized copies of documentation pertaining to their legal establishment, institutional capacity and permanent contact address in Pakistan are to be attached). 5.1 Deliverables Applicant institute will have to ensure trainees under following training courses/programs successfully complete the training. Also a specified number of trainees percentage (% of total given in the table A; last column) should be employed or self-employed. S.No. 1. 2. 3. 4. 5. 6. 7. 8. Trainee Description Stitching / Sewing Operators Master Trainers/Middle Management or Dress Making/Fashion Designing Quality/Checking training for checkers/QC Production Executives/Production and Quality Supervisors Merchandisers training or Embroidery (hand or machine made) Pattern Making/Grading (manual) or/and CAD/CAM operators Sewing Machine Mechanics Youth intern- technical (Garment Technology) TOTAL TRAINEES: 1 year target 200 % Employed (ensuring job placement in industry) 70% 80 70% 100 70% 50 60% 100 60% 50 60% 50 70% 20 50% 650 5.2 Social or Community Mobilization Applicant institute will be required to carry out social or community mobilization in project target areas – Lyari, Sultanabad and korangi in order to ensure that above target training beneficiaries, at least 75% of them are resident of the said geographical areas. ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 4 of 11 5.2 Reporting 6. Interim progress reports against proposed performance targets and Interim Financial Report per Tranche. The recipient and UNDP will agree on a reporting format. Final Report. Within 15 days after the end of the project timeframe, the recipient will prepare a final report on the overall outcome of the project reflecting the effectiveness, relevance and quality of interventions with due respect to the future needs, recommendations. Financial report is to be submitted in three tranches and accordingly, financial clearance shall follow UNDP procedure. 1. Final financial report. Within 15 days after the end of the project timeframe, the recipient must submit a final financial report on the overall expenditures of the project, including proof of payment. 2. Relevant receipts and any other financial supporting documents shall be kept for three years after the completion of the project for auditing purpose. Duration and Timing The duration of the proposed projects should be no more than one year staring from August 2015. 7. Minimum Requirement from the Institution Organizations who seek to submit proposals must meet the following requirements: 1. The NGO has been established as a non-profit organization; 2. The NGO has been incorporated under the relevant government law, e.g. the Companies Ordinance 1984, the Societies Act 1860, Cooperative Societies Act 1925, and Voluntary Social Welfare Agencies' Ordinance 1961; (Please submit documentary proofs) 3. The NGO has been registered with the relevant government authority; which is the Economic Affairs Division (EAD) for international NGOs and the Securities and Exchange Commission of Pakistan (SECP) for national NGOs under the Government of Pakistan’s, “Policy for Regulation of Organizations Receiving Foreign Contributions;”3 4. The aim of the NGO is to promote development, welfare, research and/or advocacy; 5. The NGO has been registered for at least three years at the time of the MCGA or CPS; 6. The cumulative expenditure managed by the NGO in the last three years is equal to or greater than the proposed amount of MCG or the CPS; 7. The NGO, board of directors and/or management are not blacklisted by the Government of Pakistan; 8. The NGO, its board of directors and/or management do not appear in the list established and maintained by the 1267 Committee of the United Nations Security Council ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 5 of 11 PROJECT PROGRESS MONITORING 8. Monitoring Plan, Evaluation, Reporting and Facilitation of Process The respective monitoring officer and project manager of UNDP will undertake the responsibility of monitoring. A monitoring and evaluation framework and plan will be developed at the project inception stage. Monthly progress reports, Interim Progress Report per Tranche and Interim Financial Report per Tranche by the recipient are essential for UNDP CPR Unit to monitor progress in the implementation. UNDP shall provide technical and financial advice when needed and support the disbursement of funds. A reporting format will be agreed upon immediately prior to the implementation. The recipient will report to an identified focal point within UNDP. Reports will be expected to be timely and thorough to avoid delays in remittances of funds to the recipient. In addition to the regular monitoring plan, after the end of the contract, a UNDP assessment mission will be conducted to the concerned areas of work. The main objective of this assessment mission will be to make a final evaluation of the performance of the recipient taking into account the specific contexts. Implementing partners shall provide required information throughout the process of Youth Employment Project GUIDELINES FOR PROPOSAL DEVELOPMENT 9. Guideline for Proposal Development The proposals prepared by the recipient and all correspondence and documents relating to the proposal shall be written in English. The recipient must include the details on mechanism of ensuring quality control (i.e. ensure the quality of the training program , workshops, etc and that the timeline is being met) in the proposal. The proposal must clearly indicate approaches and methodologies/strategies including that of social and community mobilization to be adopted in the implementation. The recipient must demonstrate experience in working with women and genderresponsiveness approach. The recipient must detail in their proposal how they will carry out the project within the required timeframe. The proposal must be attached with detail budget (financial proposal) and work plan. The proposal should be prepared for one year of implementation and monitoring period. ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 6 of 11 The proposal must include evidence that shows the recipient is non-governmental organization/civilian society organization/non for profit organization, legally registered in Pakistan (i.e. provide registration proof). The proposal must include name and qualifications of the personnel that will perform the services indicating team composition (e.g. team leader, support staffs, etc). CVs of the team composition must be attached. Written confirmation from each personnel declaring their availability for the entire duration of the training project. The attached Outline should be utilized to develop the proposal (see Annex 1) 10. Mechanism of the Proposal Submission Submitting organizations must send the completed formats for all section (and copies of any required supporting documents) to the following email address: bids.pk@undp.org no later than 12 noon. On the 5th August , 2015 . The maximum size of the file shall not be more than 5 MB. Please note that applications received after the above deadline will not be considered. The submitted information will be analyzed and used to access the robustness of the project proposal presented by each vocational or/and technical training institute or organization in addition to the capacity of the submitting organization/institute to carry out the project within the stated budget and timeframe. Please note that only selected training institute(s)/organization will be contacted. Kindly note that this Call for Proposals is not a contract or a financial obligation by UNDP to the submitting institute/organization. UNDP reserves the right to cancel the entire process without any obligation to inform the institute/organization the reason for its actions. Any requests for clarification on the application process shall be sent to the email address at bids.pk@undp.org Answers to questions/inquiries will be shared with all organizations invited to participate. While UNDP would endeavor to provide response/clarification expeditiously, any delay in providing such information will not be considered a reason for extending the submission date of application for prequalification. Completion of all the sections and submission of relevant documentation is compulsory. Applications with incomplete submissions shall be disregarded. 11. Application Requirements Application costs: The Applicant shall bear all costs associated with the preparation and submission of its application. UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of this request for project proposals. ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 7 of 11 Language of Application: The Application prepared by the Applicant and all correspondence and documents relating to the Application exchanged by the Application and the procuring UNDP entity shall be in the English Language. Required documents: All organizations should include the following attachments: 1. Copy of the document(s) (e.g. registration certificate) that prove(s) the registration of training institute/organization 2. Completed copy of the completed capacity assessment form (format in Annex 3) (or copy of the micro-assessment carried out previously by a UN Agency). 3. Proposed budget. Evaluation of Applications: UNDP will evaluate the submissions based on the following factors: 1. Capacity of Organization/Institute to manage proposed project (10%) (Organization experience in similar projects, previous coordination with UN Agencies and international donors, demonstrated monitoring and reporting procedures) 2. Composition of the team (25%) (Expertise and relevant qualification of the team members) 3. The proposed methodology (30%) (The adoption of relevant tools and methods in training delivery and community mobilization) 4. Conceptual understanding of the community mobilization (10%) (The organization should outline their understanding of the concept of CBDRM and community organization development and its application in the current context. Incorporation of the following elements: gender, innovation, sustainability, communication strategy, coordination structure) 5. Financial proposal (25%) (Realistic and cost-effective budget preparation) ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 8 of 11 ANNEXES Annex 1: Outline for Project Proposal No Subject Explanation 1 Legal Name 2 Country of Registration 3 Year of Registration 4 Role (if applicant is a JV) 5 Legal address in the country of registration Address: Tel: Fax: 6 Authorized Representative Information Name: Title: Address: Tel: Fax: Email: 7 Certificates demonstrating Quality Assurance/management System in place owned by the Applicant 8 Documents Required Attachment(s) (i) Copy of the document(s) (e.g. registration certificate that prove(s) the registration of institute ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 9 of 11 No Subject Explanation (ii) Completed copy of the capacity assessment form (Annex 3) or copy of Micro-Assessment (iii) Annex 4 – budget format Annex-2: Project proposal (to be printed on institute letterhead, signed, dated and stamped) PROJECT PROPOSAL FORMAT Name of the organization : Title of the Project Proposal : Execution period : Experience of the organization in this field of action: Proposed Geographical Areas for traînées induction Overall objective of the project : Expected results: Performance indicators ( targets and methods of verification): Proposed beneficiaries for this project (total, disaggregated numbers women/men) : ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 10 of 11 Total budget : Please include a detailed budget in excel following the templates in Annex 4 Proposed team to implement project Please include CVs of key resources ---------------------------------------------------------------------------------------------------------------United Nations Development Programme - Pakistan Youth Employment Project Call for Proposal - Page 11 of 11