United Nations Development Programme
Youth Employment Project
Call for Proposals (July 28th, 2015)
Date: 28-07-2015
BACKGROUND
1. Background
The Youth Employment Project (YEP) builds on the successful public-private
partnership model demonstrated through its predecessor project called the Promoting
Employment and Productivity in Garment Industry” (PEPGI project. 2013-2014) and
Gender Promotion through Skills Development in Garment Factories (2006-12).
Project objective is to create better livelihood and employment opportunities for youth
in the local garment and home textile industry through skills development and trainings.
The project aims to train 13,000 youth of select geographical areas of Karachi in
garment and home textile related trades and sub-trades over a period of 3/three years.
The project will employ three interconnected outputs to achieve its objective. These
relate to skills training, capacity development of a local training provider and policy
research/advocacy on issues related to growth of garment and home textile industry.
The project in the first phase will target youth from the Korangi, Lyari and Sultanabad
areas of Karachi.
SCOPE OF WORK, DELIVERABLES, TIME FRAME, AND MINIMUM
REQUIREMENTS OF INSTITUTION
3. Scope of Work and Expected Outputs:
The project will conduct the following types of training.
Master Trainer or Middle Management Training:
In the first 4 weeks, the Master trainers of all selected factories will take a crash course
in a centralized location. This course will be for 8 hours daily with 4 hours of theory and
4 hours for practical. At the end of this training, these Master Trainers will be equipped
enough to sew a "Quality Pass" garment or made up by themselves.
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Youth Employment Project Call for Proposal - Page 1 of 11
After successfully qualifying the 6 weeks course, the Master Trainers will join their
respective factories where they will establish a training unit for operators training under
guidance of UNDP team of technical experts and trainers.
UNDP YEP will design and arrange training program on apparel manufacturing and
management for Institute/Organizations Master Trainers
Operator Training:
The respective garment or home textile factories (where the pool of master trainers will
be created) will select and hire a batch of 20-30 people (mostly from the project target
areas (Lyari, Korangi and Sultanabad) -depending on the size of Satellite training Unit)
to be trained as operators. The education requirement for operator training will be
middle school to Matriculation (6-10 years of education). In addition, preference will
be given to those candidates belonging to poor households. All the eligible candidates
will undergo a screening process. Once the batch for operator training is ready, the
master trainers will conduct training under the guidance / supervision of UNDP YEP
project trainers and experts. Duration of training/batch will vary from 4 to 6 weeks
(depending on garment or home textile product type)
The operator training will consist of paper sew exercises, fabric sew exercises, mock
production runs and stamina build up exercises. An unskilled operator starts producing
actual production generally from the 5th week of training after which the focus is on
building stamina and maintaining quality. Operators will also be trained on machine
maintenance and discipline.
Institute/Organizations will be responsible for the set-up of STU, i.e. space,
machinery/equipment, training material, trainee workers stipend or salary, offering
employment to successful batch of trainees at Institute/Organization, arrangement of
transport, meal and other facilities to trainees.
UNDP will be responsible for the curriculum, arrangement of trainers (to train master
trainers of Institute/Organizations), training manuals, operators screening test, shortterm consultants if required.
Checker Training:
Checkers training will consist of hands-on technical sessions on the floor and finishing
department. Sessions include in-line and final garment checking, checking sewing and
non-sewing defects on DHU principals etc.
UNDP YEP technical team will train Institute/Organizations staff (basically MTs) to
train floor checkers.
Production Executives and Supervisors Training:
Production Executives normally include floor in-charges, line managers, line
supervisors representing sewing production and quality departments. Training for
these Executive will include both theoretical and hands on sessions in production
management, industrial engineering applications, SAM/SMV calculations, line
balancing, layouts, efficiencies, productivity and quality improvement.
Whereas UNDP YEP will design and
Institute/Organizations production executives.
conduct
training
sessions
for
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Merchandiser’s Training:
Under this training, the existing merchandisers of the participating companies will be
given the opportunity to take a special training course designed to polish their
professional skills and concepts regarding the garment or made-ups manufacturing
process. In addition to this, if a company wishes to add new merchandisers to its team,
fresh incumbents can be added to the abovementioned MTs training Programme. The
work load of this training course will be about 6 hours per week which is manageable
for merchandisers already working in organizations.
UNDP YEP will design and implement merchandising training program for
Institute/Organizations.
In addition to above, UNDP YEP project offers training programs for Pattern
Makers/Graders, CAD/CAM operators, Sewing Machine Mechanics. . Quantity of
trainees under pattern/grading, CAD/CAM, machine maintenance and other relevant
areas will be decided and agreed between the two parties prior to training.
Expected Results and Outcome
Institute–as an garment training institute will have to train youth of Korangi,
Sultanabad and Lyari
as per the following trainees breakdown table
S.No.
1.
2.
3.
4.
5.
6.
7.
8.
Trainee Description
Stitching / Sewing
Operators
Master Trainers/Middle
Management
Quality/Checking training
for checkers/QC
Production
Executives/Production and
Quality Supervisors
Merchandisers
Pattern Making/Grading
(manual)
Sewing Machine
Mechanics
Youth intern- technical
(Garment Technology)
TOTAL TRAINEES:
1 year
target
200
% Employed (ensuring job
placement in industry)
70%
80
70%
100
70%
50
60%
100
50
60%
60%
50
70%
20
50%
650
4. Eligibility of Applicants
The Call for Proposal is open to national vocational and technical training institute.
 The applicant demonstrates relevant work experiences in vocational and technical
training specially related to garment trades and sub trades.
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
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The applicant demonstrates experiences in implementing vocational and technical
training projects and programs.
The applicant has an established training institute where the applicant proposes to
work.
Preferably, the applicant has previous working experience in the listed garment
training courses and programs.
The applicant is a registered organization (authorized copies of documentation
pertaining to their legal establishment, institutional capacity and permanent contact
address in Pakistan are to be attached).
5.1 Deliverables
Applicant institute will have to ensure trainees under following training
courses/programs successfully complete the training. Also a specified number of
trainees percentage (% of total given in the table A; last column) should be employed
or self-employed.
S.No.
1.
2.
3.
4.
5.
6.
7.
8.
Trainee Description
Stitching / Sewing
Operators
Master Trainers/Middle
Management or Dress
Making/Fashion Designing
Quality/Checking training
for checkers/QC
Production
Executives/Production and
Quality Supervisors
Merchandisers training or
Embroidery (hand or
machine made)
Pattern Making/Grading
(manual) or/and CAD/CAM
operators
Sewing Machine
Mechanics
Youth intern- technical
(Garment Technology)
TOTAL TRAINEES:
1 year
target
200
% Employed (ensuring job
placement in industry)
70%
80
70%
100
70%
50
60%
100
60%
50
60%
50
70%
20
50%
650
5.2 Social or Community Mobilization
Applicant institute will be required to carry out social or community mobilization
in project target areas – Lyari, Sultanabad and korangi in order to ensure that
above target training beneficiaries, at least 75% of them are resident of the said
geographical areas.
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5.2 Reporting
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6.
Interim progress reports against proposed performance targets and Interim Financial
Report per Tranche. The recipient and UNDP will agree on a reporting format.
Final Report. Within 15 days after the end of the project timeframe, the recipient will
prepare a final report on the overall outcome of the project reflecting the
effectiveness, relevance and quality of interventions with due respect to the future
needs, recommendations.
Financial report is to be submitted in three tranches and accordingly, financial
clearance shall follow UNDP procedure.
1. Final financial report. Within 15 days after the end of the project timeframe, the
recipient must submit a final financial report on the overall expenditures of the
project, including proof of payment.
2. Relevant receipts and any other financial supporting documents shall be kept for
three years after the completion of the project for auditing purpose.
Duration and Timing
The duration of the proposed projects should be no more than one year staring from August
2015.
7.
Minimum Requirement from the Institution
Organizations who seek to submit proposals must meet the following requirements:
1. The NGO has been established as a non-profit organization;
2. The NGO has been incorporated under the relevant government law, e.g. the Companies
Ordinance 1984, the Societies Act 1860, Cooperative Societies Act 1925, and Voluntary Social
Welfare Agencies' Ordinance 1961; (Please submit documentary proofs)
3. The NGO has been registered with the relevant government authority; which is the
Economic Affairs Division (EAD) for international NGOs and the Securities and Exchange
Commission of Pakistan (SECP) for national NGOs under the Government of Pakistan’s,
“Policy for Regulation of Organizations Receiving Foreign Contributions;”3
4. The aim of the NGO is to promote development, welfare, research and/or advocacy;
5. The NGO has been registered for at least three years at the time of the MCGA or CPS;
6. The cumulative expenditure managed by the NGO in the last three years is equal to or
greater than the proposed amount of MCG or the CPS;
7. The NGO, board of directors and/or management are not blacklisted by the Government
of Pakistan;
8. The NGO, its board of directors and/or management do not appear in the list established
and maintained by the 1267 Committee of the United Nations Security Council
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PROJECT PROGRESS MONITORING
8.
Monitoring Plan, Evaluation, Reporting and Facilitation of Process
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The respective monitoring officer and project manager of UNDP will undertake the
responsibility of monitoring. A monitoring and evaluation framework and plan will
be developed at the project inception stage.
Monthly progress reports, Interim Progress Report per Tranche and Interim Financial
Report per Tranche by the recipient are essential for UNDP CPR Unit to monitor
progress in the implementation. UNDP shall provide technical and financial advice
when needed and support the disbursement of funds.
A reporting format will be agreed upon immediately prior to the implementation.
The recipient will report to an identified focal point within UNDP. Reports will be
expected to be timely and thorough to avoid delays in remittances of funds to the
recipient.
In addition to the regular monitoring plan, after the end of the contract, a UNDP
assessment mission will be conducted to the concerned areas of work. The main
objective of this assessment mission will be to make a final evaluation of the
performance of the recipient taking into account the specific contexts.
Implementing partners shall provide required information throughout the process of
Youth Employment Project
GUIDELINES FOR PROPOSAL DEVELOPMENT
9. Guideline for Proposal Development
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The proposals prepared by the recipient and all correspondence and documents relating
to the proposal shall be written in English.
The recipient must include the details on mechanism of ensuring quality control (i.e.
ensure the quality of the training program , workshops, etc and that the timeline is being
met) in the proposal.
The proposal must clearly indicate approaches and methodologies/strategies including
that of social and community mobilization to be adopted in the implementation.
The recipient must demonstrate experience in working with women and genderresponsiveness approach.
The recipient must detail in their proposal how they will carry out the project within the
required timeframe.
The proposal must be attached with detail budget (financial proposal) and work plan.
The proposal should be prepared for one year of implementation and monitoring period.
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The proposal must include evidence that shows the recipient is non-governmental
organization/civilian society organization/non for profit organization, legally registered
in Pakistan (i.e. provide registration proof).
The proposal must include name and qualifications of the personnel that will perform the
services indicating team composition (e.g. team leader, support staffs, etc). CVs of the
team composition must be attached.
Written confirmation from each personnel declaring their availability for the entire
duration of the training project.
The attached Outline should be utilized to develop the proposal (see Annex 1)
10. Mechanism of the Proposal Submission
Submitting organizations must send the completed formats for all section (and copies of any
required supporting documents) to the following email address: bids.pk@undp.org no later
than 12 noon. On the 5th August , 2015 . The maximum size of the file shall not be more than
5 MB.
Please note that applications received after the above deadline will not be considered.
The submitted information will be analyzed and used to access the robustness of the project
proposal presented by each vocational or/and technical training institute or organization in
addition to the capacity of the submitting organization/institute to carry out the project
within the stated budget and timeframe. Please note that only selected training
institute(s)/organization will be contacted.
Kindly note that this Call for Proposals is not a contract or a financial obligation by UNDP to
the submitting institute/organization. UNDP reserves the right to cancel the entire process
without any obligation to inform the institute/organization the reason for its actions.
Any requests for clarification on the application process shall be sent to the email address at
bids.pk@undp.org Answers to questions/inquiries will be shared with all organizations
invited to participate.
While UNDP would endeavor to provide response/clarification expeditiously, any delay in
providing such information will not be considered a reason for extending the submission date
of application for prequalification.
Completion of all the sections and submission of relevant documentation is compulsory.
Applications with incomplete submissions shall be disregarded.
11. Application Requirements
Application costs: The Applicant shall bear all costs associated with the preparation and
submission of its application. UNDP will in no case be responsible or liable for those costs,
regardless of the conduct or outcome of this request for project proposals.
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Language of Application: The Application prepared by the Applicant and all correspondence
and documents relating to the Application exchanged by the Application and the procuring
UNDP entity shall be in the English Language.
Required documents:
All organizations should include the following attachments:
1. Copy of the document(s) (e.g. registration certificate) that prove(s) the registration
of training institute/organization
2. Completed copy of the completed capacity assessment form (format in Annex 3) (or
copy of the micro-assessment carried out previously by a UN Agency).
3. Proposed budget.
Evaluation of Applications:
UNDP will evaluate the submissions based on the following factors:
1. Capacity of Organization/Institute to manage proposed project (10%) (Organization
experience in similar projects, previous coordination with UN Agencies and
international donors, demonstrated monitoring and reporting procedures)
2. Composition of the team (25%) (Expertise and relevant qualification of the team
members)
3. The proposed methodology (30%) (The adoption of relevant tools and methods in
training delivery and community mobilization)
4. Conceptual understanding of the community mobilization (10%) (The organization
should outline their understanding of the concept of CBDRM and community
organization development and its application in the current context. Incorporation of
the following elements: gender, innovation, sustainability, communication strategy,
coordination structure)
5. Financial proposal (25%) (Realistic and cost-effective budget preparation)
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ANNEXES
Annex 1: Outline for Project Proposal
No
Subject
Explanation
1
Legal Name
2
Country of Registration
3
Year of Registration
4
Role (if applicant is a JV)
5
Legal address in the country of
registration
Address:
Tel:
Fax:
6
Authorized Representative
Information
Name:
Title:
Address:
Tel:
Fax:
Email:
7
Certificates demonstrating
Quality Assurance/management
System in place owned by the
Applicant
8
Documents Required
Attachment(s)
(i)
Copy of the document(s) (e.g. registration certificate
that prove(s) the registration of institute
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No
Subject
Explanation
(ii)
Completed copy of the capacity assessment form
(Annex 3) or copy of Micro-Assessment
(iii)
Annex 4 – budget format
Annex-2: Project proposal (to be printed on institute letterhead, signed, dated and
stamped)
PROJECT PROPOSAL FORMAT
Name of the organization :
Title of the Project Proposal :
Execution period :
Experience of the organization in this field of action:
Proposed Geographical Areas for traînées induction
Overall objective of the project :
Expected results:
Performance indicators ( targets and methods of verification):
Proposed beneficiaries for this project (total, disaggregated numbers women/men) :
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Total budget :
Please include a detailed budget in excel following the templates in Annex 4
Proposed team to implement project
Please include CVs of key resources
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