MyFloridaMarketPlace
MyFloridaMarketPlace Customer Roundtable Meeting
February 20, 2008
Dial-in Number: (888) 808-6959
Conference Code: 4888366
Dial in and when prompted enter the conference code #
followed by the # key
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 2
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 3
Next Speaker
Walt Bikowitz, Chief of State Purchasing Operations
Page - 4
SPURS Sunset / Help Desk Transition

Sunset activities continue, including onboarding of FSDB and DOAH

The Help Desk transition is complete!

Calls previously handled by the SPURS Help Desk are now routed via the MFMP
Customer Service Desk:
Phone: 866-352-3776
Fax: 850-414-8192
Email: BuyerHelp@MyFloridaMarketPlace.com


The team is taking steps to ensure there is clear messaging going forward on vendors that
are candidates for being registered in SPURS (as opposed to MFMP)
The team asks for any agency questions or perceived concerns about the sunsetting process
be raised to the MFMP team sooner rather than later

Please e-mail MyFloridaMarketPlace@myflorida.com with comments

An MFMP team member will follow up with you to understand your concerns
Page - 5
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 6
Next Speaker
Rachael Lieblick, MyFloridaMarketPlace Operations Manager
Page - 7
DFS Update

CFO Memorandum No. 01 (2007-2008) was published November, 2007

Clarification regarding MFMP transactions:

Contract summary forms are not needed for MFMP DO transactions as
long as the comment field includes the paid to date amount or
statement confirming that paid to date as reflected on DO is correct

MFMP DOs that meet the thresholds defined in the CFO memo do not
require ‘printouts’ to be sent to DFS. Instead, the Direct Order numbers
can simply be e-mailed to the appropriate DFS processing section
supervisor

At an agency’s request, DFS can review the PR prior to the DO being
issued
Page - 8
DFS Update

DFS Update (cont):

Newly created MFMP/DFS work group:
 Group consists of MFMP team members, FLAIR staff, and DFS
Accounting & Auditing staff members
 Team will meet monthly

Currently discussing:
 CFO Received date for MFMP payments
 SPURS Sunset
 Central FLAIR failures
Page - 9
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 10
Agency Benchmarking Activity (ABA) Update

The first ‘comparative’ distribution of the ABA is scheduled for this week

The MFMP team will discuss the Executive Summary at the Purchasing Director’s meeting
Thursday, February 21

Prior to the 2/21 meeting, the agency’s individual worksheets as well as the overall Executive
Summary will be sent to the agency Administrative Director, Purchasing Director and Finance
and Accounting Director

The Executive Summary includes agency assessments regarding the following:





Requisition-to-PO Cycle Time
Contract Spend Percentage
Invoice-to-Check Cycle Time
Prompt Payment Compliance
MFMP Utilization
Page - 11
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 12
Change Review Board (CRB) Update

There was a CRB meeting January 31st

The group completed an administrative review and clean-up of the
current Change Request list

Additional buyer change requests were prioritized and will be estimated
for review by CRB members at the next CRB March 19th

Change requests currently being considered and estimated include:





CR 26 (Mass Edit of IRs)
CR 296849 (Add accounting detail to Analysis)
CR 37 (Mass edit for Purchasing Code and Procurement fields)
CR 259112 (IR accounting validation)
CR 36 (Make encumbrance number the PO number)
Page - 13
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 14
Next Speaker
Eric Swanson, MyFloridaMarketPlace Vendor Management Lead
Mark Oyster, MyFloridaMarketPlace Catalog Enablement
Page - 15
State Purchasing / Vendor Initiatives

eInvoicing activities: There is an updated list of current eInvoicing vendors posted to
the MFMP Toolkit (Click on the ‘eInvoicing’ link on the MFMP Toolkit front page)
Supplier Name
Office Depot
Grainger Industrial Supply
VF Imagewear, Inc
Lewis Digital, Inc.
Colamco, Inc
American Business Systems Inc
Hayes E-Government Resources,
Marpan Supply Company, Inc.
msc industrial supply
Gulf Ice Systems, Inc.
Ronco Communications , Inc.
Computer Tutors USA
Bay Systems, Inc.
Leitz & Reed Office Products, Inc.
TYBRIN Corporation
B&H Foto & Electronics Corp. d/b/a B&H Photo Video
Clara Starks Graham & Associat
BMC Software Distribution Inc.
KC Integrated Systems, Inc.
Stanbio Laboratory
CompUSA Stores L.P.
International Center for Leadership Development
Stew Leonard III Children's Charities
Telehar Corporation
URS Corporation Southern
Connie Liles Auto Parts, Inc.
Jani-King of Florida, Inc.
Baker & Taylor, Inc.
State Term Contract/State
Purchasing Agreement Contract #
Office & Classroom Supplies
Tools, Hand Held, and Hand Held
Power Tools, MRO Materials
Uniforms
IT Hardware
Laser & Inkjet Printer Cartridges
Mail Processing Equipment
IT Consulting Services
MRO Materials
Tools, Hand Held, and Hand Held
Power Tools
Ice Making Machines
N/A
IT Consulting Services
IT Consulting Services
Office Products and Desk Top
Consumables
Consulting Services - IT (Tybrin Corp.)
N/A
N/A
BMC Software Distribution, Inc.
N/A
N/A
Computer Software Training
N/A
N/A
N/A
N/A
N/A
N/A
Library Material
State Term Contract/State Purchasing
Agreement Contract Name
618-001-07-ACS
445-001-07-1, 450-000-04-1
200-050-05-1
250-000-03-1
250-450-03-1
600-760-00-1
973-561-06-1
450-000-04-1
445-001-07-1
740-650-04-1
N/A
973-561-06-1
973-561-04-2
618-001-00-1
973-515-03-1
N/A
N/A
252-004-07-ACS
N/A
N/A
973-890-05-1
N/A
N/A
N/A
N/A
N/A
N/A
715-001-01-1
Page - 16
State Purchasing / Vendor Initiatives


eInvoicing activities (cont):

The team met with 8 vendors in January / February to discuss
enablement activities

In process of reaching out to additional targeted vendors (based on
volume and interest received from Vendor Survey responses)
Punchout activities

Continue to work with MeadWestvaco

Working with Superior Uniform Group and Verizon to launch their sites
Page - 17
Demo
MeadWestvaco Punchout Demonstration
Page - 18
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 19
Next Speaker
Debbie Gries, Process Management Team
Page - 20
Communications Discussion

New URLs





MyFloridaMarketPlace – http://myfloridamarketplace.com
DMS FTP Secure Reports – http://myfloridamarketplace.com/reports
MyFloridaMarketPlace Toolkit - http://myfloridamarketplace.com/toolkit
MyFloridaMarketPlace Training tools –
http://myfloridamarketplace.com/training
Hot Topics
 Frequency and Audience: Weekly; MFMP Purchasing and F&A Liaisons
 Is this sufficient? Post only? Or Mail to all agency customers?

Topics: Please email: myfloridamarketplace@myflorida.com with
recommended topics
Page - 21
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 22
Questions / Open Discussion

MFMP Vacancies – we will be posting to fill two positions in the immediate
future: Communications Specialist and Finance and Accounting Process Team
Member.

Open Discussion
Page - 23
Agenda

Welcome / Introduction of new MFMP team members

SPURS Sunset / SPURS Helpdesk Transition

DFS Update

Agency Benchmarking Activity Update

Change Review Board Update

State Purchasing / Vendor Initiatives


eInvoicing Updates
MeadWestvaco Punchout Discussion/ Demo

Communications Discussion

Questions / Open Discussion

Next Meeting Time and Location
Page - 24
Next Meeting Time and Location

May 15, 2008

Carr Building

9:00 – 11:00 a.m.
Page - 25