IT Consolidation
Assessment Phase
Today’s Objectives
• Review the IT Consolidation Assessment Approach
• Collect names and availability of people interested in
serving on one of the project teams
• Discuss next steps
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IT Consolidation Assessment
Two-Prong Assessment Approach
Data Collection
and Inventory
“As-Is”
IT Future State
Development
“To-be”
• Deliverable created in 3
months
• Deliverable created in 2-3
months
Migration Plan from Current to Future State
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•
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•
IT Transformation plan developed
Resource requirements identified
Timelines established
Costs and savings projected
3
Data Collection and Inventory
Data Collection
and Inventory
“As-Is”
People
• Roles
• Responsibilities
• Reporting
Relationships
• Organization
Structures
• Skills
• Interests
• Capabilities
• Capacity/Quantity
• Training Needs
• Space
Requirements
• Issues
Costs
Process
• Workflows
• Processes
• Services Provided
• Service Levels
• Work Requests
• Response Times
• Customer needs
and desires
• Service Delivery
• Measures and
Metrics
• Issues
Costs
4
Technology
• Servers
• Applications
• Databases
• Systems
• Operating
Systems
• Platforms
• Capacity
• Space
Requirements
• Customer Needs
and Desires
• Issues
Costs
Data Collection Team Design
Data Collection
and Inventory
Project Team
People
Sub-Team
Process
Sub-Team
Technology
Sub-Team
• Data Collection and Inventory will require a rigorous effort
• Essential for the success of IT consolidation
• Project Teams will work for at least 12 hours per week for a major portion of
the next four months
• Teams will need full access to current IT information and data
• Individuals should be detailed oriented and understand one or more of the
sub-team elements
5
IT Future State Development
IT Future State
Development
“To-be”
Strategy
Design and
Planning Team
IT Consolidation
Visioning and Strategy
Sessions
Entire IT Community
• Gathering information from
Visioning Sessions
• Exploring external best practices
• Creating alternatives and design
options
• Reviewing ideas with broader IT
Community
• Developing IT Consolidation Plan
• Defining IT Consolidation
• Developing Migration Approach
• Raising and Resolving Issues
• Creating Input into Overall IT
Consolidation Design
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Strategy Design and Planning Team
IT Future State
Development
“To-be”
Process
Sub-Team
Technology
Sub-Team
• Establish New
Roles and
Responsibilities
• Identify and
developing
training
approaches
• Organization
Design
• Performance
Management
• Space Issues
• Develop Customer
Service Strategy
and Processes
• Designing High
Level Workflows
• Design Service
Levels
Agreements
• Identify Key
Process
Requirements
• Create Standards
• Design High Level
Technology
Architecture and
Strategy
• Servers
Administration
• Application
Design Approach
• Databases
• Space Issues
Cost/Benefit
Cost/Benefit
People
Sub-Team
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Cost/Benefit
Project Team Creation
• Principal Officers have submitted names of people to
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•
•
•
•
serve on various EBC Project Teams
We need and want more people to be involved
Teams will require a commitment of at least 12 hours
per week for four months
Not everyone can be on the Design Team
Data Collection and Inventory is essential to the
project’s success
Looking for people who want to be included on the
Data Collection and Inventory Team
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Next Steps
• Teams will be finalized within next week
• Data Collection and Inventory Teams will start within
next 10 days
• Visioning sessions are targeted to start before the
end of the month
• IT Transformation website has been launched
• Continuous postings and information will be provided
through the website and through other forums
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