Dean's Welcome BBQ for Incoming Residents
July 30, 2014
Agenda
Dean's Welcome BBQ for
Incoming Residents
July 30, 2014
Armand Aalamian, MDCM, CCFP, FCFP
Associate Dean, Postgraduate Medical Education
PGME Associate Dean’s Office
Ginette Arsenault
Senior Student Affairs Officer & Assistant to the Associate Dean
ginette.arsenault@mcgill.ca
• Oversees the Administration
of the Residency Programs
and the Evaluation and
Promotions process
• Assists with Change of
Program requests
• Loves to meet Residents and
lobby for change on their
behalf
PGME Associate Dean’s Office
Grégory Lemoyne
Administrative Coordinator, postgrad.med@mcgill.ca
•
General Inquiries/PGME Reception
•
Administrative support for Associate Dean of PGME
– Scheduling
– Organize Appointments
– Create Letters and Documents
•
Manage:
– PGME Website
http://www.medicine.mcgill.ca/postgrad/default.htm
– Program Director’s List
http://www.medicine.mcgill.ca/postgrad/programs/pdl
ist.htm
– PGME Listserv
Admissions Team
Valerie Alfonso, Student Affairs Coordinator
Nathalie Allen, Admissions Administrator
Dolly Rabbath, Fellowships Administrator
Residency Admissions
Valerie Alfonso
Student Affairs Coordinator, pgadm.med@mcgill.ca
• Provide information on admission
process for residency applications
• Examine online applications for
applicants’ eligibility
• Process, maintain & update admission
applications to residency programs for
sponsored trainees
– Includes Middle Eastern & other
cohorts
• Launch the Immigration Process with
the CMQ for Residency programs
Residency Admissions
Nathalie Allen
Admissions Administrator, admissionspg.med@mcgill.ca
•
Oversee the admission process for the following
cohorts:
–
–
–
–
Middle Eastern applicants
Contingent Particulier
Family Medicine Enhanced Skills
International IMG’s to Pediatric and
Medicine specialties
•
Resource on Residency admission process
•
Review eligibility for different profiles
•
Post eligible applicant files for Programs to
review
•
Liaise with Middle Eastern Sponsors
•
Issue offers of admission
Fellowship Admissions
Dolly Rabbath
Fellowships Administrator, pgfellows.med@mcgill.ca
Responsible for:
• Fellowship Admissions
for Post Residency
Programs
• Pediatric Specialties Match
• Medicine Specialties Match
• Family Medicine /ER Match
• Extensions of training
Student Affairs Team
Nafeesa Durgahed, Student Affairs Administrator
Vanessa Vescio, Residency Coordinator
Maureen Cox, Residency Coordinator
Tina Russo, Administrative and Student Affairs Coordinator
Franceen Lenoff, Data Processing Coordinator
Registration & Immigration
Andrea Gitton
Student Affairs Administrator, pgregistration.med@mcgill.ca
Oversee:
• Registration
• Immigration
• Credentialing
• Electronic Student
Records
Residency Coordinators
Vanessa Vescio
Administrative and Student Affairs Coordinator, resident1.med@mcgill.ca
•
•
•
•
•
•
•
•
•
Leaves
Certificates
Electives (Inter-University Rotations, NonAccredited Site Rotations and Out of Province
Rotations)
J1 Visas
Hiring and registering new residents
Extensions of training
CCTs, FITERS, CFPC documents
Anything related to student accounts and
inquiries
Responsible for half of the Residency
Programs (Anesthesiology, Critical Care
Medicine, Diagnostic & Pediatric Radiology,
Emergency Medicine, Family Medicine,
Nuclear Medicine, Obstetrics and Gynecology,
Otolaryngology – Head and Neck Surgery,
Palliative Medicine, Radiation Oncology,
Surgical Specialties.
Residency Coordinators
Maureen Cox
Administrative and Student Affairs Coordinator, resident2.med@mcgill.ca
•
•
•
•
•
•
•
•
•
Leaves
Certificates
Electives (Inter-University Rotations, NonAccredited Site Rotations and Out of Province
Rotations)
J1 Visas
Hiring and registering new residents
Extensions of training
CCTs, FITERS, CFPC documents
Anything related to student accounts and inquiries
Responsible for half of the Residency Programs
(Anatomical Pathology, Clinical Investigator,
Community Medicine, Dermatology, Internal
Medicine, Medical Biochemistry, Medical Genetics,
Neurology (Adult and Child), Ophthalmology,
Pediatrics, Psychiatry and their subspecialties)
Immigration & Core Competencies
Tina Russo
Administrative and Student Affairs Coordinator, pccp.med@mcgill.ca
•
Immigration:
• work permits: collection, correction &
renewals
•
Assistant to Dr. Sero Andonian, Director of Core
Competencies Program
•
PCCP seminars:
• Organize CanMEDs-based seminars &
workshops
• Issue certificates for participation & program
director letters
• Organize PCC committee meetings
•
Accreditation by the Royal College:
• Coordinate interim accreditation visits
• Finalize New Program application requests
Data Processing
Franceen Lenoff
Data Processing Coordinator, dataprocessing.med@mcgill.ca
•
Credentialing (Training Verification)
– Process postgrad credentialing
requests
– Email:
pgme-credentialing.med@mcgill.ca
•
6-Month Evaluations (Pink Forms)
– Collect and process 6-month
evaluations for Middle Eastern trainees
– Email: dataprocessing.med@mcgill.ca
•
Records
– Scan and Index electronic student
records
MRESone45 Team
Tamara Lutz, MRES Administrator
Jean-François Gravel, MRES Administrator
MRESone45 Team
Tamara Lutz, Administrator
Jean-François Gravel, Administrator
one45.med@mcgill.ca
Our Role:
– Support & training
– Facilitation & Implementation
– Liaison with:
• Service provider (one45)
• McGill IT Depts.
• Teaching offices
• Hospital Depts.
We support:
– More than 85 coordinators
– All MUHC and McGill Affiliated
sites and services