2015-16 Budget
Overview and Discussion
April 8, 2015
Budget
Committee
Meeting
Acronyms




ODE – Oregon Department of Education
SSF – State School Fund
ADM – Average Daily Membership
ADMw – Average Daily Membership Weighted
Budget Process Overview
 Budget Committee
 Reviews, modifies, and finally approves the proposed budget.
 Establishes the maximum property tax levy rate or dollar amount.
 District
 Files Approved Budget with TSCC by May 15
 Board
 Adopts Budget and Enacts Resolutions by June 30
 Limited to changes, within a fund, of not more than $5000 or 10%,
with exceptions.
 District
 Files Adopted Budget and Response to Certification Letter within 15
days after budget adoption
 Levy Certification filed with County Assessor’s Office by July 15
 Budget Document filed with County Clerk by September 30
Budget Committee: Official Duties
 Meet publically to review the proposed budget document.
 Provide an opportunity for the public to ask questions and
comment on the budget.
 Approve the budget with all funds in balance.
 Approve the maximum rate or dollar amount of property taxes .
Fund Structure
We currently have 9 Active and Independent Funds
 General Fund
 Food Service
 Federal Funds
 Capital Projects
 Debt Service
 Early Retirement
 Student Body
 Bus Replacement
 Energy Projects
Functions and Objects
Functions
 Functions define the WHO
 For each transaction we
need to know for whom
amount is being recorded.
 1000 Instruction
 1111 K-2 Classroom
 2000 Support Services
 2410 GS Principal
Objects
 Objects define the WHAT
 For each transaction we
need to know what the
transaction records.
 0100 Salaries
 0111 Certified
 0200 Associated PY Costs
 0220 FICA/Medicare
 0400
 0410 Supplies
A Balanced Budget
Beginning Fund Balance
Resources
+ Revenue
+ Transfers In
- Transfers Out
Requirements
- Expenditures
- Contingency
= Ending Fund Balance
Beginning Fund Balance
 The budgeted Beginning Fund Balance is an estimate of how
much each fund will have remaining once the prior year has
come to a close.
 Once the prior year has been audited, the financials are
updated with the actual amount.
Revenue
 Revenue is categorized into the following:
 Local Sources
 Taxes
 Tuition
 Intermediate Sources
 County School Funds
 Medicaid Administrative Claiming
 State Sources
 State School Fund
 Some Grants
 Federal Sources
 IDEA Funds
 Title Funds
 Most revenue estimates are captured from data provided by the
source agency. Some estimates are based on prior year data and
program usage.
Transfers
 Transfers are how we move money between funds. Often this
means a transfer from the General Fund to another,
dependent fund, such as Early Retirement Projects, or the Bus
Replacement Fund.
 The Transfers In and Transfers Out for the District budget
should always match.
Expenditures
 All the spending for the district. Includes personnel, debt
service payments, supplies, insurance, equipment, and many,
many other things.
Contingency
 Contingency is how we allow ourselves to increase our
expenditure budget, in the event that we have unfunded, yet
necessary changes.
 Contingency is never spent. Instead, the Board could approve
an increase in the expense budget and a decrease in
contingency as needed.
Ending Fund Balance
 The Ending Fund Balance is the amount left over for use in the
following fiscal year.
 An Ending Fund Balance of 3 -5% of the total requirements is
advisable. This percentage can be more depending on
unknown economic conditions during budget preparation.
Where does our funding come from?
ODE Formula Revenue
 Local Sources
 Property Taxes
 Common School Fund
 County School Fund
 State School Fund
 Includes Transportation
Grant
Other Revenue
 Tuition
 Donations
 ESD Transits
 Federal Revenue
 High-Cost Disability
 Other Grants
2013-14 Revenue Adjustments
 March 31 , 2015
 $4,172 Small High School Grant
 $25,044 High Cost Disability
2015-16 ODE ADMw Estimate
2015-16 CSD ADMw Estimate
1,266.00
10.00
0.00
108.00
0.00
27.50
0.75
0.00
0.00
_________
$1412.25
2015-16 ODE SSF Estimate
 Estimate Date: March 23, 2015
 Based on $7.235 Billion Co -Chair's Budget with 50/50 split
2015-16 CSD SSF Estimate
 Estimate Date: March 23, 2015
 Based on $7.235 Billion Co -Chair's Budget with 50/50 split
 Using the Funding Formula, an estimated $301k in
Transportation Grant, and our internal estimate of ADMw we
should prepare for the following:
 Total Formula Revenue: $9,972,718
 Per ADMw Funding: $7,062
Historic Total Formula Revenue
Fiscal Year
ADMw
Revenue (District Only)
Per ADMw
2016-17
1412.25..
$ 9,972,718
$ 7,062
2015-16
1412.25..
9,972,718
7,062
2014-15
1425.78*
9,888,169
6,935
2013-14
1019.06*
6,950,760
6,821
2012-13
. .960.04*
6,009,233
6,259
Thanks to our wise legislatures, 2015-16 and 2016-17 each get 50% of the total
biennial revenue. This means if given the same ADMw, we receive NO funding
increases. Meaning… costs go up, but funding does not.
*Includes Small High School Funding
Resources
 TSCC Website Publications
(Tax Supervising and Conservation Commission)
 http://www.tsccmultco.com/publications.html
 Oregon Department of Education : District SSF
 http://www.ode.state.or.us/search/results/? id=344