Sample
Chart of Accounts
The following is a Chart of Accounts which we provide as a SAMPLE of one possible way to gather
data necessary for portions of the Florida Data Call. Please note that this will NOT capture data for the
entire Data Call. We provide it solely as a resource to use in discussions with your own accountants
about the data call and possible modifications you might consider to your chart of accounts to capture
information for the Florida Data Call. In the current form, it is not suitable for use in any agency and
must be customized to address your needs and to use with your software systems.
Balance Sheet
Asset Accounts
Bank/Cash at Bank - (Cash)
Petty Cash
Accounts Receivable (also known as Debtors Control)
Provision for Doubtful Debts/Allowance for Doubtful
Debts
GST Receivable
Inventory (Stock On Hand)
Prepaid Expenses
Prepaid Insurance
Income Receivable (also known as Income Accrued)
Supplies
Prepaid Insurance
Land
Buildings
Accumulated Depreciations – Buildings
Equipment
Accumulated Depreciations - Equipment
Other Assets
Liability Accounts
Accounts Payable (Creditors)
Credit Cards
Tax Payable
Employment Expenses Payable
Current portion of Notes Payable
Interest Payable
Unearned Revenues (Pre-paid)
Accrued Expense
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
Notes Payable Long-term
Mortgage Loan
Payable
Note these accounts will be different
Equity and Net Worth
for an S-Corp, an LLC, a partnership.
Accounts
Discuss with your accountant.
Preferred stock
Common stock
Additional paid-in capital (Capital in excess of par)
Retained earnings
Treasury stock
Loans to Stockholders
Page 2
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
Page 3
Income Statement
#
Account Name
Increases
Balance
Comments
Gross Premium (Agency Share)
Credit
Agency Share. Data Call 39
Gross Premium (U/W Share)
Credit
Phantom Balance – Paid directly out of Trust Account. Not
part of gross revenue for tax purposes. Data Call 39
Premium Remitted
Debit
Rebate Amounts
Debit
Closing Services Income
Credit
Amounts paid to U/W -- Note, must be paid out of Trust
Account per FAC. Data Call 40
"Butler" discounts given on promulgated premium. Data
Call 48
Data Call 41
Title Search Income
Credit
Data Call 42
Abstract/Search Income from Third
Parties
Income from Cancelled Orders
Credit
Include abstract/search revenues ONLY where no policy
was issued or intended. Data Call 43
Data Call 44
Income from non-title insurance
products
Credit
Examples: income from O&E reports informal searches,
mapping, easement searches and the like. Data Call 46
other operating income
Credit
Data Call 47
Credit
This would reflect interest earned on your trust accounts,
including earnings on sweep accounts, repurchase
agreements and the like. This should reflect the gross
earnings before deducting any analysis or transaction fees.
Data Call 45
Revenue Accounts
Operating Income
Credit
Interest & Investment Income
Interest on Trust Account
Phantom Interest on Trust Account
Interest (non-Trust Accounts)
Credit
Other Investment Income
Credit
Operating Expense Accounts
Labor
If Directly Employing Staff
Line 74 of the Data Call requires reporting of
“unreimbursed” Bank Charges. Since agencies pass
through wire and returned check fees and sometimes
other charges to the customer and reimburse themselves
out of the trust account, a “phantom interest” account
may be helpful to balance the transactions.
This would pick up interest earnings on anything other
than the trust accounts. Data Call 45
Include all other investment income or dividends here
Data Call 45
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
#
Account Name
Page 4
Comments
Officer - Owners Labor Expense
Increases
Balance
Debit
Non-Officer/Owners Labor Expense
Debit
Include any non-owner officers. Data Call 50(b)
Officer/ Non-Owner Labor Expense
Debit
Other Employees
Debit
Include all owners Labor -- including those who are also
officers. Data Call 50(a)
Data Call 50(a)
Labor expenses are broken out into four categories which
differ from the Data Call so they can be recombined to
match allocations made in the IRS 1120. Data Call 50(b)
If using a Leased Employee Model
Officer - Owners Employee Leasing
Expense
Debit
Non-Officer/Owners Employee
Leasing Expense
Officer/ Non-Owner Employee
Leasing Expense
Other Employees Employee Leasing
Expense
Debit
Data Call 53 all four employee leasing categories are
combined for the data call, but subcategories will be
helpful for IRS purposes.
Data Call 53
Debit
Data Call 53
Debit
Data Call 53
Contract Labor (1099 & non-1099)
Do not include Leased Employee Expenses. Data Call 51
Owner Affiliated Contract Labor
Debit
Include Marketing contracts, management contracts, or
any other contract with a person or entity connected with
an owner or investor in the company. Data Call 51(a)
Non-Owner Contract Labor
Debit
Data Call 51(b)
Payroll Taxes
Debit
Employer's share of Social Security, Unemployment,
Medicare and state taxes. Do not include payroll taxes
paid through employee leasing companies or any other
amounts withheld from employee pay Data Call 54
Employee Benefits/Pension-Profit Sharing
Employee benefits do not include bonuses, which are
included above as employee compensation, nor amounts
paid through an employee leasing company reflected in
data call line 53. Data Call 55
Employee Benefits -- Non-Owners
Debit
Data Call 55(a); IRS 18
Employee Benefits - Owners
Debit
Data Call 55(b) IRS 18
Pension-Profit Sharing - NonOwners
Pension-Profit Sharing – Owners
Debit
Data Call 55(a) IRS 17
Debit
Data Call 55(b) IRS 17
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
#
Account Name
Page 5
Increases
Balance
Debit
Comments
Debit
Access/lease fees for a "seat" in a plant, access to online
databases, subscription fees to search databases, including
county recorder sites, but not per-use fees. Data Call 60
Abstract Search Expenditures (3rd
Party)
Debit
This category applies when the agency is buying a search
from any third party, but only when the search does NOT
include suggested or draft exceptions and/or requirements
to be considered for inclusion in the commitment. This
category is to reflect the cost of those searches identified
in line 34(b). Data Call 61(a)
Examined Search Products
Debit
This category applies when the agency is buying a search
from any third party, but only when the search does
include suggested or draft exceptions and/or requirements
to be considered for inclusion in the commitment. This
category is to reflect the cost of those searches identified
in line 34(a). Data Call 61(b)
Title examination expenditures with
third parties
Debit
This category applies to purchases of stand-alone
examinations from third parties. Data Call 62
"Expense from non- title insurance
products produced
Debit
A “non-title- insurance title product"" is any product
produced by the reporting agent which is intended for
some use other than a title insurance commitment or
policy. Examples of a non-insurance product are
Ownership and Encumbrance reports (O&Es), property
profiles, abstracts, opinions, guarantees, etc. Do not
include any items counted on Lines 32 a) or b) of the data
call. Do not include payroll expense or any expense
reported elsewhere. Data Call 63
Reimbursement of Title Searches
Credit
There are multiple categories of expenses where title
searches are paid, but it is necessary to track the
reimbursement when a closing occurs so that the net
unpaid that is charged off can be computed.
Director Fees
Title Costs & Expenses
Title Resource Access
Reimbursable Expenses
Include separate fees paid to corporate directors beyond
normal compensation paid to them as officers or
employees of the agency. Do not include travel expenses,
which should be included under Travel and Lodging
Expenses. Data Call 56
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
#
Account Name
Page 6
Increases
Balance
Comments
This section tracks amounts advanced for customers with
an expectation of ultimate reimbursement. As payments
come out, and reimbursements credited back after a
closing, the balance in each subaccount should reflect the
Net amount of unreimbursed. This, along with the
unreimbursed portion of title searches will be reflected in
Data Call 75
HOA Estoppels
Debit when paid out of operating, Credit when repaid from
the trust account
Condo Estoppels
Lender Estoppel Fees & Rush fees
Muni Lien Searches
Surveys
Other Expenses Advanced
Bank Charges
Include Analysis charges, even if offset against "phantom"
interest earnings on trust accounts. The data call reports
unreimbursed Bank charges. Data Call 74
Advertising & Marketing
Advertising
Debit
Data Call 71
Printing
Debit
Data Call 71
Promotional Materials
Debit
Data Call 71
Marketing Consultants & Services
(owner affiliates)
Marketing Consultants & Services
(not affiliated with an owner)
Online Marketing/Advertising
Debit
Data Call 51(a)
Debit
Data Call 51(b)
Debit
Data Call 71
Meals - Staff
Debit
Data Call 81 - Miscellaneous
Meals with Customers/Prospects
Debit
Data Call 71
Entertainment
Debit
Data Call 71
Debit
Data Call 81 - Miscellaneous
Debit
Data Call 81 - Miscellaneous
Office
Supplies & Equipment
Supplies
Equipment (non-computer)
[Most agencies will include more
categories here]
Real Estate Expenses
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
#
Account Name
Page 7
Rent Expense
Increases
Balance
Debit
Repairs and Maintenance of R.E.
Debit
Mortgage Interest
Debit
Data Call 57 IRS 13
Real Estate Taxes
Debit
Data Call 57
Debit
Data Call 64
Computer Software
Debit
Data Call 64
Computer System
Subscription/Fees
Internet Service
Debit
Data Call 64
Debit
Data Call 64
I.T. Services
Debit
Include consultants, contractors and other non-employee
IT support. Data Call 64
Debit
Data Call 57
Cable (non-Internet)
Debit
Data Call 57
Electricity
Debit
Data Call 57
Water/Sewer
Debit
Data Call 57
Gas
Debit
Data Call 57
Leases
Vehicles
Debit
Data Call 66
Debit
Data Call 66
Debit
Data Call 80
Non-Mortgage Interest Expense
Debit
Data Call 59
Non-Real Estate Depreciation
Debit
Data Call 65, IRS 14
Computer
Computer Hardware & Equipment
Utilities
Telephone
Equipment
Other Operational
File Storage Expense
Business insurance
Governmental Fines & Penalties
Comments
Cost of occupying rented facilities during the accounting
period. Data Call 57 IRS 11
Repairs and Maintenance of building & permanently
attached equipment. Data Call 57 IRS 9
Note: do not include E&O insurance or fidelity/surety
bonds which are tracked separately. Do not include
health insurance. Data Call 67
Debit
Enter amounts paid in governmental fines and penalties.
These amounts will not be included in total expenses.
Amounts paid to lenders with regard to delayed closings
packages and the delivery of notes and policies are not to
be included in this category. Data Call 76
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
#
Account Name
Page 8
Licenses, taxes, and fees
Increases
Balance
Debit
Comments
Miscellaneous Expenses
Debit
Does not include recording charges, payroll or income
taxes. Data Call 70
Data Call 81 - Miscellaneous
Travel & Lodging
For marketing and sales
Debit
Data Call 72(a)
For employee and owner education
Debit
For all other business purposes
Debit
Include travel and lodging expense for association events
in this line Data Call 72(b)
Data Call 72©
Insurances
E&O Insurance
Debit
Data Call 91
Fidelity/Surety Insurance
Debit
Data Call 92
Business/Premises Liability
Debit
Data Call 67
Cyber Insurance
Debit
Data Call 81 - Miscellaneous - Question Pending
Vehicle Insurance
Debit
Data Call 81 – Miscellaneous – Question Pending
Debit
This does not include legal expenses relating to claims and
losses. Data Call 68
Legal Expenses on dealing with claims, demands & suits
relating to title, closing & Search errors. Data Call 87
Professional Services
Business legal
Claims Legal
Debit
Accounting, external expenses
Debit
Outside Accounting and tax services. Data Call 69
Title Claims
Debit
Data Call 83
Closing Claims
Debit
Data Call 85
Search/Abstract Claims
Debit
Data Call 86
Employee and owner education
Debit
Data Call 73
Professional Association fees and
contributions
Debit
Political Donations
Debit
We assume the comment to Line 79, Lobbying Expenses
describing payments to a bar association, FLTA and their
activities as simply being placed in the wrong row Data
Call 78
Data Call 77
Lobbying Expense.
Debit
Data Call 79
Other Claims Professionals
Industry & Professional Development
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
#
Account Name
Page 9
Increases
Balance
Comments
Claims & Losses
Data Call 83. This category does not include losses which
were the result of an underlying search error. It should
reflect those resulting from finding the underlying
instrument and handling it improperly.
Title Error Losses/Claims
Unpaid Taxes
Debit
Unpaid Judgments/Liens
Debit
Suggest annotating these by claim number or name to
make it easier to complete the losses/claims breakouts on
Schedule C.
Data Call 83.
Probate
Debit
Data Call 83.
Homestead
Debit
Data Call 83.
Defective instruments
Debit
Data Call 83.
Erroneous/omitted Legals
Debit
Data Call 83.
[Additional Categories]
Debit
Data Call 83.
Other Title Error Losses
Debit
Data Call 83.
Payments to Underwriter for Title
Errors
Debit
Data Call 88
CPL Losses
Payments to U/W for CPL Losses
Debit
Data Call 84(c) Suggest annotating these by claim number
or name.
Closing Error Losses/Claims
Recording Fee miscalculation
Debit
Rerecording costs
Debit
Data Call 85 Pending question whether closing errors that
result in a technical shortage in the trust account are to be
shown in 85 or 85(b) Suggest annotating these by claim
number or name.
Data Call 85
Doc Stamp/Intangible errors
Debit
Data Call 85
Payment errors to Parties
Debit
Payoff Errors to 3d Parties
Debit
Property Tax Errors
Debit
To show erroneous payments to a party to the transaction
that the agency reimbursed
Erroneous payments made to a third party, or paid to the
wrong party and reimbursed by the agency. Including ID
theft and fraudulent parties
Data Call 85
Payments to U/W for Closing Errors
Debit
Data Call 88
Other Closing Error Losses
Debit
Data Call 85
Payments to Underwriter for
Closing Errors
Debit
Data Call 88
Abstract/Search Error Losses
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
#
Account Name
Page 10
Missed Judgment/Lien
Increases
Balance
Debit
Error in Ownership
Debit
Data Call 86 Suggest annotating these by claim number or
name.
Data Call 86
Missed Easement
Debit
Data Call 86
[Additional Categories]
Debit
Data Call 86
Errors made by third party
searchers
Other Abstract/Search Losses
Debit
Data Call 86
Debit
Data Call 86
Payments to Underwriter for
Abstract/Search Errors
Debit
Data Call 88
Defalcation by Employee
Debit
Does not include amounts shown in closing errors. Data
Call 85 Suggest annotating these by claim number or
name.
Data Call 85(b)
Defalcation by Principal
Debit
Data Call 85(b)
Hacking/Cyber Theft Losses
Debit
Data Call 85(b)
Fraudulent checks/stop payments
Debit
Data Call 85(b)
Reversed ACH
Debit
Data Call 85(b)
Debit
Data Call 58 IRS 14
Debit
Data Call 65
Federal Tax Paid
Debit
Data Call 96
Federal Tax Accrued
Debit
Data Call 96
Funded Escrow Shortages
Depreciation
Real Estate Depreciation
Non-Real Estate Depreciation
Comments
Federal Income Tax
Non-Operating Revenues and Expenses, Gains, and Losses
Gain on Sale of Assets
Credit
Data Call 45 Investment Income or 81 Misc
Loss on Sale of Assets
Debit
Data Call 45 Investment Income or 81 Misc
Disclaimer:
There are many ways to capture the information required in the Florida Data Call. WFG National Title
Insurance Co. (WFG) does not direct, mandate or require its agents to track the information in any
particular manner. Each agency is free to determine for itself the best way for it to comply with
Florida’s Data Call requirements. Nor are we your accountants. WFG is providing this SAMPLE
Chart of Accounts to its agents, SOLELY as a resource to use in discussing an appropriate chart of
Sample Chart of Accounts
to Support Florida Data Call
Version 12-19-13
Page 11
accounts with your own accountant designed around your business needs. It is not suitable for use “AS
IS” – it should be customized to your business, the structure of your entity and numerous other factors.
We encourage each of our agents to have a serious discussion with your accountants about revising your
own charts of accounts to capture necessary data call information, gather information you will need for
your own tax returns and for managing your business and operations.
And of course, in doing so, you are most welcome to use this Chart of Accounts as a sample for
discussion, and to alter, modify, amend or ignore it entirely in whatever manner seems to suit your
unique needs and business goals.
WFG advises its agents that this Chart of Accounts is based on our current understanding of the
requirements of the Data Call, but there are some ambiguities and open questions that we hope will be
clarified. We may have “guessed wrong” about how those questions will ultimately be answered. We
encourage each agent to submit their questions about the data call and its requirements to the Florida
Land Title Association at www.flta.org for development of industry-wide guidance.
WFG expressly disclaims all warranties of quality, accuracy or suitability for any specific
purpose, whether express or implied, including the warranties of merchantability and fitness for
particular purpose of this Chart of Accounts and any notes accompanying it. The Agent
acknowledges that it has not been induced by any statements or representations of any person with
respect to the quality or condition, suitability or accuracy of the Chart of Accounts and that no such
statements or representations have been made. WFG further disclaims any and all responsibility to
update this resource to reflect additional information or interpretations that may be made of the Florida
Data Call.