Ashe County’s Christmas in July Festival 2015
…sharing our Mountain Heritage
Official Application Form for Food Vendors
All information spaces must be completed
Business Name:
Friday, July 3: 6 pm - 10 pm
Saturday, July 4: 9 am - 7 pm
Contact Person:
Address:
Street or PO Box
Phone: Day (
Town
)
Fax#:
Email Address:
If accepted, may we include your
Evening (
State
)
Cell (
Have you been in our Festival before? yes
Do you use a trailer for your concessions? yes
)
(FOR PHONE CONTACT ON DAY OF FESTIVAL )
Federal ID#:
vendor name,
Zip Code
Website:
website address on the Festival’s website? (check if okay)
no
If yes, what year(s)?:
no
size?
Please list any special set-up needs:
SEE SEPARATE SHEET FOR 2015 FOOD VENDOR GUIDELINES
Electrical Service Request
The Festival furnishes one 120 volt, 20 amp circuit to each food
vendor. Additional 120 volt, 20 amp circuits are available for an
extra fee of $25.00 each. One 240 volt, either 30 amp or 50 amp is
available for an extra fee of $50.00.
Please make your selection below:
120 volts, 20 amps (furnished by Festival)
Additional 120 volts, 20 amps, extra fee of $25.00 applies
240 volts, 30 amps: 4 wire receptacle, extra fee of $50.00
applies
240 volts, 50 amps: 4 wire receptacle, extra fee of $50.00
applies
• The food vendor is responsible for supplying their own electrical
power cord of sufficient length (minimum of 60 feet), size (minimum 14 awg), and amperage.
• The food vendor is responsible for the cord needed to convert our
4 wire receptacle to a 3 wire, if needed (per national electrical code
& Ashe County Inspections Department).
• The on-site electrician or the Ashe County Electrical Inspector
must approve Vendor ’s electrical equipment before they can use our
power source.
Prices include 120v electric and West Jefferson
Town Privilege License Fee. Health Dept. Fee
and Fire Marshall Fee to be paid by Vendor
upon acceptance and inspection.
12x12: $250.00 if paid by 5/15/15,
$300.00 after 5/15/15
12x24: $350.00 if paid by 5/15/15,
$450.00 after 5/15/15
Cleanup Deposit: $100 per 12x12 space
(Separate check from application fee)
I will need an additional 120v circuit
and agree to add $25.00 to below total.
I will need 240v electric and agree to
add $50.00 to below total.
Total Amount Due:
Make checks payable and mail to Christmas in
July Festival 2015, P.O. Box 1107, West Jefferson,
NC 28694.
Please complete both sides of this form
Ashe County’s Christmas in July Festival 2015
Official Application Form for Food Vendors Page 2
Business Name:
Contact Person:
Phone: Day (
)
Evening (
)
Cell (
)
Requested Menu Items
Please indicate the items you wish to sell at the 2015 Christmas In July Festival. Include a price list for all requested items.
Please note we reserve the right to limit the food and beverage items on your menu to be sold. The Festival will notify vendors
of approved items by June 15, 2015. Prices of all items for sale must be displayed prominently at the Festival.
Soft Drinks
Bottled Water
Soft drink and water sales are the exclusive concession of the Festival.
All vendors must purchase these items from our local bottler.
Lemonade
Iced Tea
Coffee
Frozen Drinks
Sno Cones
Other, please list:
Ice Cream
Pastries, Pies, Cake, Cookies
Funnel Cakes
Cheesecake on a stick
Popcorn
Kettle Corn
Cotton Candy
Candied or Caramel Apples
Fudge
Nuts
Other, please list:
❏
❏
❏
❏
Application
Hot Dogs
Corn Dogs
Hamburgers
Pizza
Gyros
BBQ
Chicken / Beef on a stick
Polish Sausage
Chinese, please list items:
Pinto Beans and Cornbread
Fried Chicken
Fajitas
Mexican Food
Philly Cheese Steak
Greek, please list items:
Turkey Legs
Other Main Dish items, please list:
Bloomin’ Onion
Nachos
French Fries
Curly or Ribbon Fries
Fried Pickles
Other, please list:
MAKE SURE YOU ENCLOSE THE FOLLOWING:
Release & Indemnification Agreement
2-5 color photographs (non-returnable)
Certificate of Insurance, required
❏ Completed form listing food items you are requesting to sell with
price list.
❏ Application Check, amount enclosed: $
❏ Cleanup Deposit Check, amount enclosed: $
❏ NC-BR Sales & Use Tax Registration
No entry will be considered for acceptance unless accompanied by all appropriate fees and required forms.
By my signature below I commit to participate in the 2015 Ashe County Christmas Tree Festival in West Jefferson, NC. I have read the entire
application and the Food Vendor Guidelines and agree to abide by them.
For Office Use Only:
Applicant’s signature
Date
For additional information contact the Ashe Co. Arts Council at (336) 846-2787 or the Ashe Co. Chamber of
Commerce at (336) 846-9196 between the hours of 9am-5pm Monday thru Friday or go to our website at
www.christmasinjuly.info.
Date Recd_______
Appl_________
Release_______
Photos_______
Ck Amt________
Insurance______
Food List______
Accpt_______
Reject_______
Notif Sent_______
Ck Dep______
Ck Ret_______
Sales/Use Tax #/Form___