Project Management Phases
Class 6
Initiation & Planning – Agenda
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Overview of the project management
phases
Midterm paper details
SDLC
Project Identification
& Selection
Project Initiation
& Planning **
Analysis
Logical Design
Physical Design
Implementation
Maintenance
Why Are We Doing This?
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Transforms a vague system request
document into a tangible project
description.
Set up communication plan –
SA&D requires effective
communication between the systems
analysts, users, and management.
Beginning of the Baseline Project Plan.
Project Mgt Process
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Project
Project
Project
Project
Initiation
Planning
Execution
Close-down
Project initiation steps
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Activities to assist in organizing a team
to conduct project planning (getting to
know you)
1.
2.
3.
4.
Proj planning steps
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Defining clear, discrete activities and the
work needed to complete each activity
within a single project.
1. Define the problem
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A.
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B.
Project planning
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2. Define your objectives
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A.
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B.
Project Planning continued
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3. Confirm project feasibility
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A.
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B.
Project Planning continued
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4. Produce the project schedule
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A.
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B.
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C.
Initiation and planning
(in a nutshell)
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This is the point where a systems
analyst begins to play a major role in
the systems development process.
Project Execution
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3rd phase in which the plans created in
the prior phases are put into action.
Analysis, design, and implementation of
SDLC
Managing changes to baseline project
plan
Project Execution Steps
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Executing the BPP
Monitoring the project progress against
the BPP
Managing changes to the BPP
Managing the project workbook
Communicating the project status
Project Close-down
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Final phase: focuses on bringing a project to
an end.
Assessments
Post Project reviews
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Determine strengths and weaknesses of project
deliverables
Determine strengths and weaknesses of processes
used to create system
Closing the customer contract
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Signing on the dotted line
Question
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Which of the four phases of the project
management process is most
challenging? Why?
Homework for next Class period:
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Read through your application – Come
up with at least 3 things you think are
problems that the company/department
is facing.
Baseline Project Plan
(BPP)
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Once all of the prior planning activities have
been completed, you will be able to begin
developing a baseline project plan. This
baseline plan reflects the best estimate of the
project’s task and resource requirements and
is used to guide the next project phase –
analysis.
Will probably end up modifying throughout
project life.
BPP
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Contains all the info collected during the
Project Initiation and Planning and Analysis
Reflects best estimate of project’s scope,
benefits, costs, risks, and resource
requirements
Specifies general to detailed project activities
for the phases of the SDLC
Used by the project selection committee to
decide whether the project continues
Midterm Paper
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Cover Page
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Title, date, group name, members
Table of Contents
Executive Overview
Brief Description of Client & Potential
Users
Midterm paper – Project scope
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Problem / Opportunity Statement
Project Objectives
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Project Description
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Qualitative and Quantitative
Narrative & diagrams of existing and future
systems
Context-Level Data Flow Diagram
Midterm paper – Justify
solution
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Project costs and benefits (& analysis),
i.e. economic feasibility
Other types of feasibility
Resource requirements
Midterm paper – Project Plan /
Mgt Issues
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High-Level project schedules
Other things to include:
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1.
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3.