FP7 Grant Agreement
and its parts
Moldova – Research Horizon
30 January 2013
Kristin Kraav
Core documents of FP7
• FP7 Legal basis
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Decision of the EP and the Council
• Specific Programmes
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Council decision
• Rules of participation
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Decision of the EP and the Council
Include: minimum number of participants; calls for proposals; evaluation; general
conditions for Grant Agreements; requirement for consortium agreement; role of
coordinator; monitoring; EU funding limits; eligible costs; audit; guarantee fund;
intellectual property
Grant Agreement:
• Is signed by the European Commission (or
and Agency created by the EC) and the
Coordinator
• The rest of the partners join by signing a
separate form
• Consists of core text
and annexes
Parts of GA
Core Grant Agreement
Annex I Description of work
Annex II General conditions
Annex III Specific provisions
Annex IV Form A accession beneficiary
Annex V Form B accession new beneficiary
Annex VI Form C Financial statement
Annex VII Form D / E Terms of reference certificates
List of special clauses
Special cases: ERC, REA, MCA
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Core Grant Agreement
Parts of the GA
Consortium
Scope of the agreement
Duration and start date
Reporting periods
Maximum financial contribution
Pre-financing
(Special clauses)
Communication - contacts
Applicable law
Hierarchy: special clauses > Core> Annex III > Annex II >
Annex I
Entry into force
•
Annex I = Description of work
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Annex II = General conditions
A. Implementation of the project
1.
2.
3.
General principles (Role and obligations of the beneficiaries)
Reporting and payments (which reports to submit when, EC approval and the
time limit for payments, which payments from EC to the consortium)
Implementation (subcontracting, suspension of the project, info and
communication)
B. Financial provisions
1.
General financial provisions (eligible costs, direct and indirect costs, funding
2.
3.
Guarantee fund and recoveries
Controls and sanctions (financial audit, technical audit, penalties)
limits, receipts, interest)
C. Intellectual property
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1.
2.
Foreground (= knowledge created during the project)
Access rights
Final provisions (amendments, termination, liability)
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Annex III = special clauses for specific project types
(infrastuctures, Marie Curie Actions, research for the benefit
of SMEs)
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Annex IV = Form A =Accession of beneficiaries to the GA (to
be signed by the partner and the coordinator, in 3 copies)
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Annex V = Form B = Request for accession of a new
beneficiary
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Annex VI = Form C (Financial statement)
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Annex VII = Template for auditors
Conclusions
• Read the GA carefully!
http://ec.europa.eu/research/participants/portal/page/fp7_documentation
• Keep the GA close by during the project
• Don’t be afraid of the GA: it is simple and very
helpful, containing everything that you need
to know to implement the project