IT Services
Microsoft
Office 2007
Upgrading and Supporting
16 March 2016
© University of Reading 2008
www.reading.ac.uk
Why upgrade?
• Microsoft will reduce and remove support for Office
2003
• Students and staff are already getting Microsoft Office
2007 on personal PCs
• Microsoft Office 2007 is available for home purchase at a
substantial discount for non-commercial use for up to 3
PCs
• IT Services plan to run Office 2007 across the managed
PC facilities in AY 2008/09
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License information (1/3)
• Under the Microsoft Campus Agreement the University
of Reading can upgrade to Microsoft Office 2007 on
University owned PCs
• Under the downgrade rights section of the Microsoft
Campus Agreement the University can continue to run
Microsoft Office 2003
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License information (2/3)
• Under the Microsoft Campus agreement it is possible to
install Microsoft Office at home if:
– The PC at work you use has Microsoft Office installed AND you are
the sole user of that PC
– The copy of Microsoft Office installed at home is only used by you
(not family members)
– The copy of Microsoft Office installed at home is only used for
University business
– The software must be removed if any of the above cease to be true
Please note:
This is subject to any terms and conditions set out in the university’s Microsoft
Campus contract set by Microsoft at renewal.
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License information (3/3)
• To install and use Microsoft Products at home for nonuniversity purposes or for use by family members you
need to purchase a relevant license for the product
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Distribution (1/3)
• Microsoft Office 2007 is available on the software
distribution server
\\vidist.reading.ac.uk\Office2007
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Distribution (2/3)
• Microsoft Office 2007 DVD installation media can be
purchased from CIVICA (around £20); full details are
available on the ITS website at
https://www.reading.ac.uk/closed/its/docs/software/its-software-msselectagreement.asp
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Distribution (3/3)
• Currently, the distribution of Microsoft Office under the
“Home Use Rights” is under review by Microsoft,
however, the most likely method of distribution will be
for IT Services to allow controlled download of the
Microsoft Office 2007 media from a secure network
• The media would be supplied as an DVD ISO file that
could be used to create the install media
Please note:
This is subject to any terms and conditions set out in the university’s
Microsoft Campus contract set by Microsoft at renewal.
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Microsoft Office 2007 Home and Student
• Microsoft Office 2007 Home and Student is available for
around £100 and is licensed for installation on up to 3
PCs in your home
• This product is licensed for “Non-Commercial Use Only”
and includes
–
–
–
–
Microsoft Excel
Microsoft OneNote
Microsoft PowerPoint
Microsoft Word
• Please note: Microsoft Outlook is not included and can
be purchased separately
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Upgrading from Office 2003
• The “express” install of Microsoft Office 2007 will remove
Microsoft Office 2003 by default
• The “custom” install will offer you the ability to
keep/remove some of the old applications (Outlook
2003 will be removed if Outlook 2007 is installed)
• Co-exisiting Office 2007 and Office 2003 works, but each
application repairs when you change versions. This
repair can take a significant amount of time. There are
also some “funnies” with the use of the Office applets
between versions
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Differences
• There are 3 main differences;
– The old menu style of Office with File, Edit, View, etc. has been
replace by a “Ribbon” of buttons. It is an extension of the
toolbar system in Office 2003 (the menu’s are no longer
available)
– There is now an “Office” button
on the top left of the
application window to access common commands, e.g., Open,
Save, Print
– The file formats have changed; new file formats have been
introduced and are the default for saves on install. The default is
controlled in the application options and can be forced in to an
2003 compatible file.
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Supporting the Change (1/3)
• Microsoft have a number of very useful resources on
their web site that help the migration of an Office 2003
user to Office 2007, the main one of which are the
Interactive Demos.
• Microsoft have a ribbon called “Get Started” for Word,
Excel and PowerPoint. It is a download and has access to
some of the best help and training resources Microsoft
provide as buttons
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Supporting the Change (2/3)
• Office 2003 users can install compatibility tools for Office
2007 file formats. This install is offered by Office 2003 as
soon as a newer file type attempts to open
• This will then re-direct the user to the Microsoft web site
to download the converters as an executable file which
can then be installed on the local PC
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Supporting the Change (3/3)
• Training run by IT Services is already available for staff
through CSTD to help smooth the transition to Office
2007 with courses that highlight the changes
• Microsoft Office courses run by IT Services are being
updated to Office 2007 for the new academic year
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Microsoft FrontPage 2003 (1/2)
• Microsoft FrontPage has been replaced by a two new
products with the introduction of Microsoft Office 2007
• Microsoft FrontPage 2003 will co-exist with Office 2007
with no issues on Microsoft Windows XP
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Microsoft FrontPage 2003 (2/2)
• Microsoft FrontPage 2003 will co-exist with Office 2007
on Microsoft Windows Vista although there are some
issues/incompatibilities:
– Some of the file operations will cause the software to stop
working, i.e., file browse features that use Windows to browse to
a file or link (can be overcome typing a path or link location)
• If there is a need to continue using FrontPage 2003 then
IT Services would recommend running it on a Microsoft
Windows XP PC
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Microsoft SharePoint Designer
• Microsoft SharePoint Designer is the direct replacement
for Microsoft FrontPage 2003 and is available under the
campus agreement as a separate install (it is not on the
Office 2007 install media)
• There is a self-extracting archive of the install package at
\\vidist\Office2007\ISO\Office SharePoint Designr 2007 Win32 English Disk Kit MVL CD
• IT Services have no experience of using SharePoint
Designer, for current FrontPage websites that cannot
move to the WebCMS ITS would currently recommend
continuing to use FrontPage 2003 and Windows XP
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Microsoft Expression Web
• Microsoft Expression Web is a new enhanced web
package.
• Microsoft Expression Web is not available for install
under the Microsoft Campus Agreement at Reading
• Microsoft Expression Web licences and media can be
purchased under the Microsoft Select Agreement
• IT Services currently have no experience of using
Microsoft Expression Web
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Useful Links (1/2)
• CSTD Training
https://www.reading.ac.uk/cstd/
• University Software Pages
https://www.reading.ac.uk/closed/its/docs/docs--swtable.asp
• Microsoft Office Website
http://office.microsoft.com/en-gb/default.aspx
• Microsoft Office 2007 Home and Student edition
http://office.microsoft.com/en-gb/suites/FX101674081033.aspx
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Useful Links (2/2)
• Microsoft Office 2007 Interactive Demos
– Word
http://office.microsoft.com/en-gb/word/HA100744321033.aspx?pid=CH100487431033
– Excel
http://office.microsoft.com/en-gb/excel/HA101491511033.aspx?pid=CH100648241033
– Powerpoint
http://office.microsoft.com/en-gb/powerpoint/HA101490761033.aspx?pid=CH100668131033
• Microsoft Office “Get Started” ribbons
– http://office.microsoft.com/en-gb/help/HA102146851033.aspx
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Microsoft Office 2007
Upgrading and Supporting
Questions?
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