Request for Proposal
for installation and operation of
Seoul promotion booths at overseas travel fairs to be held in 2012
July 2012
Seoul Tourism Organization
-1-
< Contents >
Ⅰ. Summary of request for proposal
1. Background and purpose of service
2. Summary of service
----------------------------------------------------
3
-----------------------------------------------------------------------
3
3. Key details of service
---------------------------------------------------------------------
4
Ⅱ. Details on bidding and contract
1. Qualifications for participation in tender
----------------------------------------------
4
2. Registration for participation in tender and receipt of proposal ----------------------
5
3. Evaluation of proposal ---------------------------------------------------------------------
5
4. Decision on negotiators and negotiation priority ---------------------------------------
8
5. Negotiation process
-----------------------------------------------------------------------
9
6. Others -----------------------------------------------------------------------------------------
9
Ⅲ. Guidelines for preparation of proposal
1. Notice for preparation of proposal ------------------------------------------------------10
2. Preparation of technical proposal (for quantitative evaluation)
11
-2-
--------------------
3. Preparation of technical proposal (for qualitative evaluation) ----------------------11
4. Contents of proposal and key entries (proposed example) --------------------------12
5.
Others
----------------------------------------------------------------------------------------
12
Ⅳ. Attachment
1. Forms of documents to be submitted (No.1~16) --------------------------------------14
Ⅰ Summary of request for proposal
1. Background and purpose of service
Seoul Tourism Organization(STO) aims to participate and operate Seoul promotion booths in the Taipei
Int'l Travel Fair (Oct.26~29, 2012) in Taipei, Taiwan and the China Int'l Travel Mart (Nov.15~18, 2012)
in China, to promote Seoul as an attractive travel destination through various promotional activities
including introduction of Seoul's new tourist attractions and direct sales of tourism products from Seoul.
2. Summary of service
A. Service title: Installation and operation of Seoul promotion booths at overseas travel fairs held in 2012
B. Service period: Day of contract ~ Nov.30, 2012
C. Service expense: USD100,000
※ Korean V.A.T. excluded. All other charges including tax, tariff and shipping fee arising overseas
included. -> Please refer to the notice of tender
-3-
D. Contract method: Limited competitive bidding (contract based on negotiation)
E. Summary of travel fairs to participate in
Scope of
Classification
Summary of event
participation
❍ Title: Taipei Int'l Travel Fair (Taipei ITF)
Taipei Int'l
❍ Period: Oct. 26 (Fri.) ~ 29 (Mon.), 2012
Travel Fair
❍ Venue: Taipei World Trade Center Exhibition Hall
(Taipei ITF)
❍ Scope of participation: 250,000 visitors from 61 countries
8 booths (72 ㎡)
(2011)
❍ Title: China Int'l Travel Mart (CITM)
China Int'l
Travel Mart
(CITM)
❍ Period: Nov. 15 (Thu.) ~ 18 (Sun.), 2012
4 booths (36 ㎡)
❍ Venue: Shanghai New International Exhibition Center
❍ Scope: 70,000 visitors from 95 countries (2011)
3. Key details of service
A. Design and floor plan of Seoul promotion booths
B. Production and construction of Seoul promotion booths
C. Operation of on-site events at Seoul promotion booths and support for local press campaign
D. Follow-up service including removal and shipping of exhibits
E. Other matters related to management and operation of the exhibition booths
※ For further information, please refer to the task order.
Ⅱ Details on bidding and contract
1. Qualifications for participation in tender
A. An exhibition equipment and operation company with experience in providing exhibition facilities and
equipment maintaining local corporations (branches) in both Taiwan and China.
-4-
B. A company with similar service experience worth USD17,000 or more in relation to the installation or
operation of exhibition booths for the Korean government or private companies within the past three
years.
C. A corporation with no grounds for disqualification based on relevant Korean laws and regulations
- A corporation with no grounds for disqualification as stipulated by Article 12 of the Enforcement
Decree of the Act on Contracts to which a Local Government is a Party and Article 14 of the
Enforcement Rules of the same act
- A corporation that does not correspond to Article 92 of the Enforcement Decree of the Act on
Contracts to which a Local Government is a Party
※ In the case of bidding participation by a joint venture (shared responsibility), companies that
respectively deal with design and installation of the booths and their management can come
together as a joint venture, from which one representative should be selected to exercise the
contract and representative rights.
※ A joint venture should cleary specify the details of each company's task and proposed
expenses (budget) in the proposal to be submitted.
※ A joint venture should satisfy the qualifications for participation in tender and submit the
joint venture agreement.
※ After the registration for participation in tender, the joint venture cannot be altered, and the
members of a joint venture cannot participate in another joint venture for the same project.
D. Procedure for bidding and contract: Contract based on negotiation
Notice of
Registration &
⇨
tender
submission of
proposal
⇨
Evaluation of
proposal
Selection of
⇨
negotiators &
notification
Negotiation &
⇨
conclusion of
contract
2. Registration for participation in tender and receipt of proposal
A. Notice of tender
1) Homepage of the Korea On-line e-procurement System by the Public Procurement Service
(www.g2b.go.kr)
2) Homepage of the Seoul Tourism Organization (www.seoulwelcome.com)
-5-
B. Registration for participation in tender and submission of proposal (via office visit or mail)
1) Registration deadline: August
16 , 2012 ( Thu. ) 17:00
2) Place: Management Support Team, Seoul Tourism Organization
- Address: 15th fl. Ssangyong Bldg. 24-1 Jeodong 2-ga, Jung-gu, Seoul
※ In the case of submission via mail, the documents should arrive at the office by the time of
deadline, and in this relation, international express mail service (DHL, FeDex, etc.) may be
used.
C. Documents to be submitted at the time of registration for participation in tender (※ Please refer to the
notice of tender)
3. Evaluation of proposal
A. Method of evaluation
1) Evaluation is made based on the proposing company's technical ability (80%) and bidding price (20%)
2) Evaluation of the proposal is made based on the submitted documents, and information not provided
in the proposal is not considered for evaluation.
3) Scores and evaluators for different evaluation criteria
Classification
Technical
Scores
Evaluators
20
Contract officer
Quantitative
evaluation
ability
Qualitative
evaluation
evaluation
Bidding price evaluation
60
20
Evaluation method
Absolute evaluation based on objective
index
Proposal evaluation Subjective evaluation of various items by
committee
Contract officer
relevant committee members
Absolute evaluation based on relevant
calculation formulas
4) Evaluation of proposal is made by summing up the scores for different evaluation criteria, and the
final grade is rounded off to three decimal places.
B. Proposal evaluation meeting
1) Time: August
22, 2012 ( Wed. ) 14:00
2) Place: Conference Hall, Seoul Tourism Organization
-6-
3) Members: Evaluation will be made by the proposal evaluation committee to be established separately.
C. Presentation of proposal
1) According to the order in which the proposals have been received, the project manager or one
representative from partner companies of a joint venture shall give a presentation based on the
submitted proposal and PowerPoint material.
※ If interpretation is required, consecutive interpretation will be provided in Korean. The
proposing company should bring an interpreter if necessary.
2) Each presentation shall last less than 30 minutes including interpretation, followed by a 10-minute
Q&A session.
※ The time limit can be adjusted depending on the number of proposing companies.
※ Companies that do not participate in presentation of proposal shall be excluded from
evaluation.
D. Detailed evaluation criteria and scores
1) Scores for detailed criteria for technical ability evaluation
Classification
Evaluation criteria
Scores Subtotal
Total
Quantitative
100
Business performance in similar services
5
evaluation BIS capital adequacy ratio
(20)
Current ratio
Technical
ability
evaluation
(80)
Qualitative
evaluation
(60)
10
20
5
ㆍ Suitability of representation of Seoul's brand and
Suitability of
image
task
implementation ㆍ Suitability of booth design and event
plan
characteristics
10
10
60
ㆍ Originality of booth design and relevant
10
ideas
Originality and
efficiency
ㆍ Efficiency of space arrangement (Placement of
consulting zone and event zone, and
-7-
10
suitability of flow of human traffic, etc.)
ㆍ Efficiency of organization structure
Implementation
ability and
management/
promotion
ability
ㆍ Appropriateness of the utilization plan for
5
manpower including experts
ㆍ Feasibility of production/installation
5
ㆍ Ability for stable management of booths
10
ㆍ Effective promotion plan
ㆍ If the bidding price is 80% of projected price or higher
Grade = score × (lowest bidding price/the proposer's bidding price)
Bidding price
evaluation
(20)
ㆍ If the bidding price is less than 80% of projected price
20
Grade = [score × (lowest bidding price/80% of projected price)] +
[2×(80% of projected price-the proposer's bidding price) / (80% of
projected price-60% of projected price)]
※ If the bidding price is less than 60% of the projected price, the calculation will be made based on 60%
of the projected price.
※ In the case the proposal includes the budget price, it shall be applied as the projected price.
2) Evaluation criteria of quantitative evaluation and scores
Evaluation
criteria
Evaluation elements (scores)
ㆍ 5 or more projects
similar services
(10)
ㆍ 4 projects
years (5)
ㆍ 3 projects
6
- KRW20,000,000 or higher per project
ㆍ 2 projects
4
2
Total performance during the last 3
ㆍ 1 project or less
ㆍ 100% or more
ㆍ 90% ～ less than 100%
Management
status
(10)
Scores
10
8
Business
performance in
Rating
Capital ratio in the most recent year
- Total capital/total assets
ㆍ 80% ～ less than 90%
ㆍ 70% ～ less than 80%
ㆍ Less than 70%
-8-
5
4
3
2
1
Current ratio in the most recent year
- Current assets/current liabilities
ㆍ 100% or more
5
ㆍ 90% ～ less than 100%
4
ㆍ 80% ～ less than 90%
ㆍ 70% ～ less than 80%
3
2
ㆍ Less than 70%
1
※ Evaluation of management status is made based on the average rate in the construction industry
presented in the 2010 corporate management analysis report by the Bank of Korea. (BIS capital
adequacy ratio 40.91%, current ratio 164.98%)
※ BIS capital adequacy ratio and current ratio were calculated by rounding off to three decimal places.
E. Selection and notification of preferred negotiator
1) Date: August 24 , 2012 ( Fri. ) (tentative schedule)
2) Notification method: Notice on the STO homepage (www.seoulwelcome.com) and individual
notification
※ Separate notice will be given in the case of change in schedule.
4. Decision on negotiators and negotiation priority
A. Proposing companies with total grade of 70 points or above after the evaluation of technical ability and
bidding price shall be selected as eligible negotiators.
B. If no company gets total grade of 70 points or above, the project may be put to rebidding.
C. Negotiation priority is decided based on the order of total grade; meanwhile, if there are two or more
proposing companies with the same total grade, the company with the higher score in technical ability
evaluation will get priority. If two or more companies have the same score in technical ability
evaluation, the priority will be decided by drawing lots.
5. Negotiation process
A. The company with the highest final grade shall be selected as the preferred negotiator, with whom the
negotiation will be held. If the negotiation is concluded, there will be no more negotiation with another
negotiator.
-9-
B. If the negotiation is not concluded, another negotiation will be held with another negotiation next in line
in the order of negotiation priority according to the same standards and procedures.
C. If all negotiations break down, it is possible to hold a rebidding or make a new bidding notification.
6. Others
A. The preferred negotiator should start negotiation within ten days after the notification of eligible
negotiators according to relevant regulations, and should conclude a contract within ten days after
starting the negotiation.
B. The conclusion and implementation of the contract shall be made according to the negotiation result as
notified by letter; STO's contract provisions; the Act on Contracts to which a Local Government is a
Party and the Enforcement Decree and Enforcement Rules of the same act; related general conditions;
and special conditions of contracts, instructions to the bidders and general principles.
C. In the case the contract guarantee insurance policy is not submitted, down payment cannot be made.
However, the service provider can request intermediate payment for the progressed task after partial
completion.
D. Details of the results of proposal evaluation and negotiation shall not be disclosed, and the proposing
company cannot raise an objection to this policy.
E. The result of proposal evaluation shall be notified separately, and notification shall not be made to
proposers that have not been selected.
Ⅲ Guidelines for preparation of proposal
1. Notice for preparation of proposal
A. Proposal can be written either in English or Chinese (both traditional and simplified Chinese allowed).
Korean translation of the proposal should also be submitted.
B. Page number should be written on each page of the proposal.
C. All details of the proposal should be verifiable quantitatively, and if a false information is discovered,
the proposer shall be excluded from evaluation.
- 10 -
D. The proposal should satisfy the requirements of the request for proposal and guidelines for preparation
of proposal as much as possible, according to the contents and evaluation criteria proposed by the
request for proposal. If any item in the proposed contents is irrelevant to the company, please mark "not
applicable (NA)."
E. It is possible to make multiple suggestions in a proposal. However, advantages and disadvantages of
each suggestion should be notified and selection of one among them should be made with clear reasons
within the proposal.
F. Clear expressions should be used in the proposal, and ambiguous expressions such as "may be
possible," "under consideration" or "think" shall be considered to imply impossibility.
G. Concerning the details of the part of the proposal on quantitative evaluation, a copy of documented
evidence that can prove the facts quantitatively should be submitted along with the proposal.
H. For the details related to project implementation, discussion shall be made with the department in
charge of the project, and all expenses spent for the proposal shall be covered by the proposer. The
submitted proposal and attachments shall not be returned.
I. Manpower notified under the status of participating manpower, including the project manager, should
participate in the project implementation, and if they don't, it can be constructed as the reason for
cancellation or revocation of contract. Meanwhile, if some change in manpower is required due to
reasons such as resignation or disease, written consent of the ordering organization should be obtained
in advance and a person with the same or better qualifications and experience than his/her predecessor
should be placed.
2. Preparation of technical proposal (for quantitative evaluation)
A. Number of pages: Not limited
B. Paper size: A4 (210mm × 297mm)
C. Format: Longitudinal arrangement (long side of A4 paper), binding at the upper left-hand corner,
single-sided printing
※ Names of the company and the representative should be provided along with the seal.
D. Number of submitted copies: 1
- 11 -
E. Contents and preparation method: The proposal shall be prepared according to the following order. In
the case of a joint venture, all participating companies should be notified in relevant categories.
① One copy of the summary of business performance in similar services, etc. and the certificate of past
service performance, respectively〈Forms No.4 and No.5〉
② One copy of the general status of proposing company〈Form No.12〉
③ One copy of the management status of proposing company〈Form No.13〉
※ Documented evidence of financial statements including the balance sheet and statement of profit
and loss to be attached (2010~2011)
④ One copy of the organization chart of participating manpower per field of research〈Form No.14〉
⑤ One copy of the status of participating researchers〈Form No.15〉
3. Preparation of technical proposal (for qualitative evaluation)
A. Number of pages: 30 pages or less, single-sided printing
- Cover, interleaf and contents page are not included in the number of pages
- When paper sized bigger than A4 is included, the number of pages shall be counted corresponding to
the size of A4 paper.
B. Paper size: A4 (In inevitable situation when the floor plan is attached, paper of different sizes can also
be used)
C. Format: Widthwise binding, single-sided printing (color printing allowed)
D. Number of submitted copies: 7
- Seven copies of Korean translation should also be submitted.
E. Contents and preparation method: Preparation based on the contents of proposal in consideration of
evaluation criteria, etc.
4. Contents of proposal and key entries (proposed example)
Classification (contents)
Key entries and notes
- 12 -
Others
Ⅰ. Summary of proposal
ㆍ Purpose and background of proposal
ㆍ Characteristics and advantages of proposal, key details
ㆍ Characteristics of each exposition and analysis of competitors
ㆍ Draft proposal for design (floor plan) (four different design
proposals per exposition)
1. Booth planning ㆍ Characteristics of booth design and its advantages and
and design
disadvantages
ㆍ Description of details including space arrangement and flow of
human traffic
Ⅱ.
* Clear and brief
ㆍ Feasibility of booth production and installation
Detailed
action plan
ㆍ Description of booth operation method and manpower
2. Booth operation
and promotion
plan
description
according to the
order of the
management plan
ㆍ Description of media promotion plan and promotion goals
contents
ㆍ Suggestion of ideas related to implementation of task
ㆍ Detailed implementation schedule
3. Other business ㆍ Participating manpower and division of works (organization
management
chart)
ㆍ Information on manpower and their experiences
Ⅲ. Status of proposing company
ㆍ General status
ㆍ Key business details, business performance, etc.
5. Others
A. Signature and effectiveness of proposal
1) Details specified in the proposal and changes made to the details of the proposal based on the request
of STO shall have the same effect as the contract, even though they are not stipulated in the contract.
However, in the case they are stipulated in the contract, the statements in the contract take
precedence over others.
2) STO can request additional materials for confirmation of details of the proposal or demand additional
suggestions during the negotiation. Materials submitted by the proposer shall have the same effect as
the proposal.
- 13 -
3) Details of the submitted proposal cannot be altered unless there is such a request for alteration by
STO, and shall be regarded as part of the contract conditions at the time of conclusion of the contract.
4) The proposal should not contain false information, and if, after the conclusion of contract, false
statement is discovered or the proposer fails to fulfill its suggestions provided in the proposal, the
contract may be nullified and the relevant proposer shall bear the responsibility for the resulting
indemnity.
B. Disqualification for bidding and contract
1) If false information is included in the documents attached to the proposal or submitted with them
2) If the proposal is not submitted within the specified deadline (punctuality)
3) In the case of violation of copyrights, etc.
4) If the proposal and price proposal are not submitted simultaneously, as stipulated by the fourth clause
of Article 39 of the Enforcement Decree of the Act on Contracts to which a Local Government is a
Party and Article 42 of the Enforcement Rules of the same act
C. Copyrights and mediation of disputes
1) If an objection or difference in opinion arises in relation to the bidding, the matter shall be handled
based on the interpretation of STO.
2) The proposing company cannot make any objection to the decision by the members of the evaluation
committee, and the details of the evaluation result shall not be disclosed.
3) In principle, all of the submitted proposals shall not be disclosed to the third party, with the exception
of the members of the proposal evaluation committee and working-level staff in charge of the
project, for the protection of rights and interests of concerned companies.
4) Regarding the evaluation, no objection can be made as to the result of evaluation.
5) In the case any lawsuit is filed or dispute arises due to the copyright issue, etc., after the completion
of the service, the service provider shall bear the responsibility.
D. Other information and contact
1) All rights to the results and outcomes generated from the project implementation process shall belong
to STO, and the service provider shall not disclose or reveal any information obtained in relation to
the project.
2) The proposing company can request materials necessary for preparation of the proposal from STO.
- 14 -
3) For further information on preparation of the proposal, please contact: Deputy Chief Eunmi Kim,
Seoul Tourism Organization (☏+82-2-3788-0864)
Ⅳ Attachments
1. <Form No.1> Application for participation in tender
2. <Form No.2> Letter of power of attorney
3. <Form No.3> Letter of appointment of the representative
4. <Form No.4> Summary of business performance in similar services, etc.
5. <Form No.5> Certificate of past service performance
6. <Form No.6> Standard joint venture agreement
7. <Form No.7> Memorandum of agreement
8. <Form No.8> Letter of commitment
9. <Form No.9> Pledge for security
10. <Form No.10> Letter of integrity pact
(※ Special instructions to bidders for implementation of integrity pact to be attached additionally)
11. <Form No.11> Price proposal
12. <Form No.12> General status of proposing company
13. <Form No.13> Management status of proposing company
14. <Form No.14> Organization chart of participating manpower per field of research
15. <Form No.15> Status of participating researchers
16. <Form No.16> Certificate of seal in use
<Form No.1>
Application for participation in tender
- 15 -
Time of handling
* Please fill in the boxes only if applicable.
Applicant
Company/
corporate name
Company
registration no.
Address
Telephone no.
Representative
Resident
registration no.
No. of the notice of
Summary
tender
of
bidding Name of tendered
project
Bid bond
Immediate
No.
Date of bidding
Installation and operation of Seoul promotion booths
at overseas travel fairs to be held in 2012
Waiver of payment
I commit myself to pay the bid bond corresponding to 5/100 of the amount of the
& payment
winning bid in cash if the contract is not concluded after successful bid.
commitment
All rights related to the concerned bidding shall be I register the seal impression to be used for the bidding
Attorney delegated to the following attorney.
&
seal in
Name:
use
as follows.
Resident registration no.:
Seal in use:
I hereby consent to all details of the notice of tender including the request for proposal and task
order for the participation in tender on the 'installation and operation of Seoul promotion booths at
overseas travel fairs to be held in 2012' for the Seoul Tourism Organization and submit the proposal
along with attachments.
Attachments:
1. One copy of documents confirming qualifications for participation in tender
2. Other documents stipulated by the notice
Proposer:
(Seal) (Company
seal)
To the President of the Seoul Tourism Organization
<Form No.2>
Letter of power of attorney
- 16 -
Name
Date of birth
Representative
of proposing
company
Address
Name of
Contact no.
company
Name
Attorney
Date of birth
Address
Current
Contact no.
post/position
(mobile phone)
I hereby certify that the above person has been authorized to act as the proposing company's
proxy in bidding for the installation and operation of Seoul promotion booths at the travel
fair to be held in our city in 2012.
Date:
, 2012
Representative of
proposing company:
(Seal)
To the President of the Seoul Tourism Organization
※ Required documents: Proof of employment, identification card
※ Seal used for the letter of power of attorney should be the same as the seal of the representative of
proposing company.
※ The responsibility for all problems that may occur due to submission of the proposal by proxy shall
be borne by the representative of the proposing company and the person who submits the proposal.
<Form No.3>
- 17 -
Letter of appointment of the representative
The proposer appoints the undersigned as representative of the proposing
company in bidding for the installation and operation of Seoul promotion
booths at overseas fairs to be held in 2012 for the Seoul Tourism
Organization.
Date:
, 2012
Representative of the proposing company
Company name
Representative
Seal
Joint venture participant
Company name
Representative
Seal
To the President of the Seoul Tourism Organization
<Form No.4>
- 18 -
Summary of business performance in similar services, etc.
Company name:
Category
Service/
research title
Summary of service
(specific details of
performance)
Service
period
Contract price
(Unit: KRW1,000,000)
Participation Ordering
Project
ratio
organization manager
Others
1. Performance related to exhibition booth installation or operation for three years prior to the date of notice
2. Concerning service performance (including similar services) worth USD17,000 per project, the certificate of
performance by the ordering organization should be attached. (Summary of service should be included.
Acknowledgement of the business performance shall be made only if documented evidence is provided.)
3. Concerning similar services, the acknowledgement shall be made based on the decision of the ordering
organization.
4. In the case of joint venture contracts, only the proposing company's share shall be entered in the contract price box.
(Attachment of a copy of the joint venture agreement required)
<Form No.5>
- 19 -
Certificate of past service performance
Proposer
Company name
Representative
Location
Telephone number
Company
registration no.
Business
registration no.
Usage of certificate
Participation in tender
Where to submit
Scope & standards of
service (surface area,
price, etc.)
Service title
Details of
service
Classification
Academic research
Manufacturing
Others
( )
( )
( )
Summary of service
performance
Contract no.
Contract
date
Contract period
(service period)
Service performance
Contract price
(contract area)
(price amount)
Percentage
Others
Performance
I hereby certify the above statements as true to the best of my knowledge.
Date:
,
2012
Certification
Name of organization:
(Seal)
(Tel:
)
authority
Address:
(Fax:
Certification department:
)
Officer in charge of certification:
① Certificate of past service performance shall be limited to cases corresponding to the scope and standards of
service (targets, price, etc.) as announced at the time of the notice of tender
② The name of the officer in charge, contact number, etc. should necessarily be entered, and the official seal of
the ordering organization should be stamped.
③ In the case of service by a joint venture (consortium), the contract price shall be entered based on the ratio
of participation.
※ If it is not possible to submit the certificate of past service performance, other relevant documents
such as a copy of the contract will do.
- 20 -
<Form No.6>
Standard joint venture agreement (shared responsibility)
1. [Purpose] The agreement is made to pledge joint implementation of the following contract by members of
the joint venture through mobilization of financial resources, management, technical ability, manpower,
materials and equipment and through responsibility sharing in planning, construction, etc. for the construction,
goods or services noted below.
1. Contract title:
2. Contract price:
3. Ordering organization:
2. [Joint venture] The title, location and representative of the joint venture are as follows.
1. Title:
2. Location of main office:
3. Name of representative:
3. [Members of the joint venture]
① Members of the joint venture are as follows.
1. Company name:
Location:
(Representative:
)
2. Company name:
Location:
(Representative:
)
② The representative of the joint venture shall be _______________.
③ The representative of the joint venture shall represent the joint venture face-to-face the ordering
organization and the third party, and shall hold the authority over management of the joint venture's
properties, payment request, etc.
- 21 -
4. [Effective period] The agreement shall take effect as soon as the relevant parties sign on, and shall be
terminated with the implementation of the above-mentioned contract. Meanwhile, the agreement shall
continue to be effective as long as the rights and duties toward the ordering organization or a third party
remains in relation to the contract.
5. [Duty] Members of the joint venture pledge to use all necessary knowledge and skills to realize the
purpose stated in the above paragraph 1 based on sincerity, diligence and faith.
6. [Responsibility] Members of the joint venture shall respectively take responsibility for implementation of
duty toward the ordering organization according to the contract and based on the division of task.
7. [Subcontracting] Each member of the joint venture may subcontract some part of his task under his own
responsibility.
8. [Transaction account] Down payment, interim payment, etc. as stipulated in the payment rule under the
joint contract operation code III-7 in the chapter 3 of the established rule「Guidelines for bidding and contract
conclusion by local governments」shall be paid through the following account.
1. Company name __________ (representative of joint venture): Bank name ___________, account
number _______________, account holder _____________
2. Company name __________: Bank name ___________, account number _______________, account
holder _______________
9. [Division of tasks among members]
① Division of task among members shall be made as follows.
[Example]
1. In the case of a general construction project
A) Company name ___________: public works
B) Company name ___________: pavement works
2. In the case of an environmental equipment installation project
A) Company name ___________: equipment installation works
B) Company name ___________: production of equipment
- 22 -
② Division of task as stated in the above section 1 may be changed in any of the following cases. However,
in the case of the change of task, it is not possible to transfer all of the task of one or more members to
another member.
1. If the contract price has been increased or decreased due to some changes in the details of the contract
with the ordering organization
2. In the case any of the members of the joint venture cannot implement the contract as stated in the
agreement due to reasons including insolvency, disorganization and bankruptcy, and thus some change
in division of task is requested jointly by the members of the joint venture.
10. [Sharing of joint expenses] Members shall share joint expenses, etc. that arise in implementation of the
contract according to the expense ratio in the division of task.
11. [Responsibility among members]
① Damage caused to a third party by a member of the joint venture in relation to the implementation of
his task shall be covered by the concerned member.
② Damage caused to a member of the joint venture by another member shall be handled under mutual
consultation, but if an agreement is not reached as a result, the matter shall be decided by the steering
committee.
12. [Limitation on transfer of rights and responsibilities] Members of the joint venture cannot transfer the
rights and responsibilities based on the agreement to a third party.
13. [Handling of a midway withdrawal]
① Members of the joint venture cannot withdraw from the joint venture until the completion of the
bidding and contract implementation with the exception of any of the following cases.
1. When the ordering organization and all members of the joint venture agree to the withdrawal
2. When the withdrawal of a member is made by other members of the joint venture under the consent of
the ordering organization due to his failure to implement the contract without justifiable reasons
including insolvency, disorganization and bankruptcy.
② If some of the members are unable to implement the contract due to reasons including insolvency,
disorganization or bankruptcy, the remaining members shall implement the contract. However, if the
remaining members are not sufficient to qualify for the implementation of the remaining part of the
- 23 -
contract in matters related to license, performance record, estimated value of construction capability,
etc., the discrepancy should be solved by, for example, adding a new member under the consent of the
ordering organization.
③ Concerning the case of the above section 2, the statement under section 2 of the paragraph 11 shall be
applied.
14. [Responsibility for defect warranty] If a defect arises in the concerned construction after the dispersion
of the joint venture, the responsibility shall be shared according to the division of task.
15. [Steering committee]
① The joint venture shall set up a steering committee with the members of the joint venture to discuss all
matters related to the implementation of the contract.
② Matters not stated in this agreement shall be decided by the steering committee.
We hereby conclude the joint venture agreement as above and prepared three copies of the agreement, which
shall be kept by each member of the joint venture after signing and sealing.
Date:
, 2012
- 24 -
President:
(seal)
President:
(seal)
<Form No.7>
Memorandum of agreement
No. of notice
of tender
Date of tender
, 2012
Bid title
We agree to accept all conditions, instructions to the bidders and details of the notice of tender decided by
your organization in forming a joint venture for and participating in tender. The representative of the joint
venture shall make a bid on the price agreed upon by all members. We pledge that, in the case of winning the
bid, all members shall carry out conclusion and implementation of the contract faithfully based on the
bidding price proposed by the representative, and accordingly submit the memorandum of agreement.
Date:
, 2012
Representative of the joint venture
Location of main office
Company name
Name
(seal)
Business registration number
Resident registration number
Member of the joint venture
Location of main office
Company name
Name
(seal)
Business registration number
Resident registration number
To the President of the Seoul Tourism Organization
- 25 -
<Form No.8>
Letter of commitment
○ Bid title: Installation and operation of Seoul promotion booths at overseas travel fairs
to be held in 2012
The company, as a participant of the bidding for the above project, pledge that it does not object to
the service provider selection method of your city, details of the request for proposal and your
organization's policy related to the bidding, and that it will not oppose any decision made during the
bidding process carried out based on fair evaluation and objective internal procedures.
In addition, the company shall not raise any objection to unfavorable evaluation due to false or
inappropriate information provided in the proposal, sanctions against unlawful companies and
exclusion from the candidacy for bidding by your city,
and shall not oppose the result of evaluation by the members of the evaluation committee chosen by
the Seoul Metropolitan Government, according to given evaluation method and criteria. The
company shall comply with all instructions by the Seoul Metropolitan Government until the
selection of service provider, including additional requests from the city for submission of
documented evidence to facilitate conclusion of the contract.
Date:
2012
Address:
Company name:
Representative:
(seal)
Company registration number:
- 26 -
,
To the President of the Seoul Tourism Organization
<Form No.9>
Pledge for security
Proposer
Company name
Company registration
number
Address
Telephone number
Representative
Resident registration
number
- 27 -
I hereby pledge that I will abide by all conditions related to the proposal in submitting it for
the bidding on the installation and operation of Seoul Promotion booths at overseas fairs to
be held in 2012 carried out by your city and do my best to maintain security. I also pledge
not to raise any objection to your city's actions in case any problem occurs due to
negligence of security.
Date:
, 2012
Pledger
(representative)
(seal)
To the President of Seoul Tourism Organization
<Form No.10>
Letter of integrity pact
Recognizing that transparent business management and fair administration without corruption are
essential for social development and national competitiveness, and in full support of the integrity pact
adopted to keep up with the recent trend of stronger anti-corruption measures after the implementation
of the OECD Anti-bribery Convention, the executives, staff members and representative of the
company and its subcontractors (including those who have worked directly or indirectly with
subcontractors) shall
- 28 -
1. avoid collusion to maintain the bidding price or help a particular party to succeed in bidding, or
any other unfair practice that unfairly undermines free competition in bidding through
negotiation, resolution or consent with another company. The party that succeeds in tender in
violation of this principle by leading mutual negotiation for bidding price in a competitive bid in
advance shall not participate in bidding held by the Seoul Tourism Organization, autonomous
districts, public corporations, etc. (hereinafter STO, etc.) for two years after the restriction on
bidding qualifications is announced; the party that leads collusion for a particular party's
successful bid shall not participate in bidding held by STO, etc. for one year after the restriction
on bidding qualifications is announced; a party that engaged in consultation with other bidders to
negotiate bidding qualifications or colluded with others for a particular party's successful bid
shall not participate in bidding held by STO, etc. for six months after the restriction on bidding
qualifications is announced; and if unfair practices including collusion are revealed, we shall not
oppose to the ordering organization in pressing charges at the Free Trade Commission to impose
penalty surcharge based on the Monopoly Regulations and Fair Trade Law.
2. avoid giving bribes in money or valuables or red-carpet treatment to relevant staff in the processes
of bidding, contract conclusion and contract implementation (including after completion of the
project) directly or indirectly, and if this pledge is violated, we shall not participate in bidding
held by STO, etc. for the periods noted below.
1) Concerning bidding, bid winning, contract conclusion and contract implementation (including
after completion of the project)
A. Provision of bribe or unfair benefits worth KRW100,000,000 or more: 2 years
B. Provision of bribe or unfair benefits worth between KRW10,000,000 and KRW100,000,000: 1
year and 6 months
C. Provision of bribe or unfair benefits worth less than KRW10,000,000: 1 year
2) Concerning bidding or selection of the winning bidder
A. Provision of bribe or unfair benefits worth KRW100,000,000 or more: Less than 1 year
B. Provision of bribe or unfair benefits worth between KRW10,000,000 and KRW100,000,000: 9
months
C. Provision of bribe or unfair benefits worth less than KRW10,000,000: 6 months
3. If the fact of provision of bribe to relevant staff in relation to bidding, contract conclusion and
contract implementation is revealed before the conclusion of contract, we shall submit to
- 29 -
cancellation of selection as the winning bidder; if such a fact is revealed before the beginning of
construction, we shall submit to cancellation of the contract; and if such a fact is revealed after the
beginning of construction, we shall submit to the cancellation of the entire or part of the contract by
the ordering organization and shall not raise objection through civil or criminal action.
4. We shall make efforts to establish internal code of ethics prohibiting bribery or unfair practices
including collusion of the company's executives and staff members as well as company rules under
which inside informers on corruption are not given any disadvantage; and to establish internal code
of ethics prohibiting bribery or unfair practices including collusion of the company's executives,
staff members (including subcontractors and those who directly or indirectly work with the
subcontractors) and proxy, as well as company rules under which inside informers on corruption are
not given any disadvantage. If bribery or unfair practices including collusion in relation to reported
violations is revealed, the company that has provided the bribe shall not participate in bidding.
5. Concerning the bidding, contract conclusion, contract implementation and completion of the project,
we shall actively cooperate with submission of relevant materials, inspection of documents, on-spot
verification, etc. demanded by the Citizen's Ombudsman operated by STO, etc.
6. In concluding and implementing subcontracting contract in relation to the project, we shall not
receive money or valuables from the subcontractor or engage in unfair or wrongful practices.
The company pledges to abide by the above integrity pact as a vow made based on mutual trust, to
include and fulfill the content of the integrity pact as special conditions of the contract if the
company is selected as the winning bidder, and not to claim for damages against STO in relation to
STO's actions including restriction on bidding qualifications and cancellation of contract or raise
objection through civil or criminal action in relation to bidding that excludes the company.
Date:
2012
Pledger: Name of company __________ Representative ___________ (seal)
- 30 -
,
<Attachment to Form No.10>
Special instructions to bidders for
implementation of integrity pact
1. (Purpose) The special instructions to bidders for implementation of integrity pact aims at
determining special instructions that those who plan to participate in tender for construction, service,
purchase of goods, etc. held by the Seoul Tourism Organization should pay attention to the
implementation of the Seoul Tourism Organization's integrity pact.
- 31 -
2. (Submission of the letter of integrity pact by bidders) ① A company that participates in tender
should submit the letter of integrity pact stating that the ordering organization and the company shall
not engage in unfair practices in bidding, contract conclusion and contract implementation processes
or provide bribe such as money, valuables and red-carpet treatment or unfair benefits to relevant staff,
based on mutual trust, and submit to restriction on bidding qualifications, cancellation of contract, etc.
at the time of violation of this principle, with the signature of the company's representative; and if it is
selected as the winning bidder and proceeds with conclusion of the contract, the contracting party
should agree on stipulating the details of the integrity pact as special conditions for implementation of
STO's integrity pact and abide by them.
② At the time of the registration for bidding, those who refuse to or do not submit the letter of
integrity pact cannot participate in tender.
③ If the company selected as the winning bidder refuses to stipulate the details of the letter of
integrity pact as special conditions for implementation of STO's integrity pact at the time of
conclusion of the contract, and thus the contract is not concluded within ten days after the notification
of successful bid, it shall face cancellation of the successful bid.
3. (Issuance of the letter of integrity pact by the ordering department) ① Those who want to
participate in tender for construction, service, purchase of goods, etc. targeted for integrity pact should
submit the letter of integrity pact issued by the ordering department at the time of bidding registration
with the signature of the company's representative. After that, the Seoul Tourism Organization shall
issue its own letter of integrity pact <Form No.10> stating that the head of the ordering organization
and staff in charge shall not demand or accept any money, valuables or red-carpet treatment from
companies participating in tender in the processes of bidding, contract conclusion and contract
implementation, and shall submit to reprimand including disciplinary action according to relevant
laws, along with its representative's signature.
② According to the stipulation in the above section 1, those who refuse to receive the letter of
integrity pact from the head of the ordering organization and staff in charge of the project, issued by
STO, etc. cannot participate in the relevant bidding.
4. (Restriction on bidding qualifications of improper companies) ① In the case a participant in
tender has engaged in unfair practices including collusion on bidding price or a particular party's
successful bidding, the participant shall be subject to restriction on bidding qualifications in tender
held by STO, etc.
- 32 -
1) The party that leads collusion for the successful bid of a particular party in a competitive bid
cannot participate in bidding held by STO, etc. for two years after the restriction on bidding
qualifications is announced.
2) The party that leads mutual negotiation for bidding price in a competitive bid in advance or
collusion for a particular party's successful bid cannot participate in bidding held by STO, etc. for
one year after the restriction on bidding qualifications is announced.
② In the case of unfair practices including bidding collusion, the party shall not raise any
objection to the ordering organization in dealing with the issue by, for example, pressing charges
at the Free Trade Commission based on the Monopoly Regulations and Fair Trade Law.
③ Bribe including money, valuables and red-carpet treatment or unfair benefits should not be
provided directly or indirectly to relevant staff in the processes of bidding, contract conclusion
and contract implementation, and if this principle is violated, the party shall be subject to
restriction on participation in tender held by STO, etc. as stated below.
1) The party who won the bidding by taking advantage of bribe provided to relevant staff in the
processes of bidding, contract conclusion and contract implementation or the party that provided
poor construction after being allowed expediency during the construction cannot participate in
tender held by STO, etc. within two years after the restriction on bidding qualifications is
announced.
2) The party that provided bribe to relevant staff under the purpose of getting advantage in
bidding and better contract conditions for a bidder or a successful bidder, or the purpose of
providing insufficient implementation of the contract, cannot participate in tender held by STO,
etc. within one year after the restriction on bidding qualifications is announced.
3) The party that provided bribe to relevant staff in relation to bidding, contract conclusion and
contract implementation cannot participate in bidding held by STO, etc. for six months after the
restriction on bidding qualifications is announced.
④ The company that participates in bidding in relation to the restriction on bidding
qualifications stipulated in the above sections 1 to 3 shall not claim damages against STO in
relation to STO's restriction on bidding qualifications or raise objection through civil or criminal
action in relation to bidding that excludes the company.
5. (Cancellation of contract, etc.) ① The party that provided bribe to relevant staff in relation to
bidding, contract conclusion and contract implementation shall face action on the concerned contract
as stated below.
- 33 -
1. In the case the wrongdoing is revealed before conclusion of the contract, the party shall be
excluded from eligible negotiators, and if the party has been selected as the winning bidder, the
decision shall be revoked.
2. In the case the wrongdoing is revealed after conclusion of the contract and before beginning of
the construction, the concerned contract shall be cancelled.
3. After the beginning of the construction, the entire or part of the contract shall be cancelled.
However, if it is inevitable to continue the construction considering the characteristics, progress,
size, construction period, etc. of the project, cancellation shall not be made.
4. The contracted party shall not make any objection through civil or criminal action to the
cancellation or revocation of the contract based on the stipulations in the above sections 1 to 3.
6. (Others) ① The company that participates in tender should make positive efforts to establish
internal code of ethics prohibiting its executives, staff members (including subcontractors) and proxy
from providing bribe or getting engaged in unfair practices including collusion, and company rules
under which inside informers on corruption are not given any disadvantage.
② The company should actively cooperate with submission of relevant materials, inspection of
documents, on-spot verification, etc. demanded by the ordering organization in relation to the
integrity pact implemented by STO, etc. for bidding, contract conclusion and contract
implementation of the project.
③ In conclusion and implementation of subcontractor contract related to the project, the
company shall not receive money or valuables from the subcontractor or engage in any other
unfair or wrongful practices.
<Form No.11>
Price proposal
Details
of
bidding
No. of notice
of tender
Project title
No.
Date of tender
, 2012
Installation and operation of Seoul promotion booths at
overseas travel fairs to be held in 2012
- 34 -
Date of completion
(delivery)
USD_______________
Price
※ Amount excluding Korean V.A.T.
※ Amount including other charges that arise overseas including tax, etc.
Proposer
Company name
Company registration
no.
Address
Telephone no.
Representative
Resident registration
no.
I hereby submit the price proposal certifying that I am well acquainted with all details of the request for
proposal for the project placed based on Article 44 (Conclusion of contract based on negotiation on
knowledge-based projects, etc.) of the Enforcement Decree of the Act on Contracts to which a Local
Government is a Party in participating in bidding and that I will faithfully implement the project within
the project period set by your organization.
Attachment: 1 copy of the statement of calculation
Date:
, 2012
Bidder
(seal)
To the President of Seoul Tourism Organization
Note) Contract shall be concluded based on the price excluding profit and V.A.T. in the case of a non-profit
organization (contract conclusion based on the price excluding V.A.T. for organizations exempt from V.A.T.)
<Form No.12>
General status of proposing company
Company
name
Representative
- 35 -
Business
field
Address
Telephone
no.
FAX no.
Homepage
address
e-mail
Year of
foundation
Period of
service in
relevant field
(month),
(month),
(year) ~
(year)
(month),
( ___ months and ____ years)
Brief history
○ Organization chart
〔any type of form allowed〕
- 36 -
(year)
○ Status of company manpower
Name
Classification
(Year of birth)
Field
(academic
major)
Key experiences
Technical
competence
rating
Years of
service in
relevant field
※ The name of the officer in charge for each field should be included. Entry should be made in the
order of rank to facilitate evaluation.
<Form No.13>
Management status of proposing company
(Unit: USD)
Classification
2010
2011
- 37 -
Total
Average
1. Total assets
2. Total capital
3. Equity capital
4. Current liabilities
5. Fixed liabilities
6. Current assets
7. Current net profit
8. Sales cost
9. Sales
10. BIS capital adequacy
ratio
Total capital
Total assets
11. Current ratio
Current assets
Current liabilities
Note）1. Documented evidence related to financial statements including the balance sheet and the statement
of profit and loss, etc. should be attached for the confirmation of capital ratio and current ratio.
(2010~2011)
2. Ratios shall be rounded off to three decimal places.
3. Financial statements which have already been settled should be submitted after confirmation by
concerned tax office or a CPA.
<Form No.14>
Organization chart of participating manpower
- 38 -
Project manager
Post
Post
Name
Post
Name
Name
Post
Name
Post
Name
Post
Name
Note) 1. Post for each participant (including joint participants) with participation qualifications shall
be entered.
2. For researchers, etc., positions and ranks at organizations which they belong to shall be
entered.
<Form 15>
Status of participating researchers
- 39 -
Highest level of education/
License
Service
Service
academic degree
Ran
period
experienc
Classificatio
Ratin k Dut
Other
Date
Date
Name
(months
e in
Field of
Technical
n
g
(age y
s
Schoo
Degre
Majo
of
Typ
of
/
relevant
professio
competenc
)
l
name
e
r
receip
e
receip
years)
field
n
e rating
t
t
Subtotal
(no. of
people
)
Project
manager
(field: )
Chief
researcher
Researcher
(field: )
Chief
researcher
Researcher
Research
assistant
Assistant
Note) 1. Please notify the person in charge of each field. Researchers in each field shall be entered in the order of rank
(post), and participating researchers should not be represented in two or more fields.
2. Manpower that actually work at the workplace should be entered.
3. For service experience in a relevant field, only the experience in the particular field shall be entered.
.
<Form No.16>
- 40 -
Certificate of seal in use
Seal in use
The above seal is the one currently used by the company, which we will use for
matters related to bidding and conclusion of contract with your organization.
Accordingly, we hereby submit the certificate of seal in use.
Date:
, 2012
Address:
Company name:
(Company Seal)
Representative:
To the President of the Seoul Tourism Organization
- 41 -