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Pay Inter-Company Vouchers by
Hand Check
By MIS Department
What are Inter-Company Vouchers?
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• When a shipment to the Purchasing Company
(e.g., Jordache) is billed on RLM, a record
(voucher) for each PO is created in the
Purchaser’s Accounts Payable system, payable
to the Vendor (e.g., MG)
• For Related Factory (e.g., MKLEN) shipments,
an AP voucher is also created in the Vendor’s
Accounts Payable system, payable to the
Factory
• These vouchers are not paid with paper checks,
nor with the standard “hand” checks
(electronically). Instead, a special InterCompany payment process is used to clear
(pay) the inter-company vouchers.
(Skip to the Main Menu)
Glossary of Training Terms
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• The following terms will be used throughout this
training program:
– Field: A box on the screen into which you enter
information
– Value: The information (data) being entered in the
field. Example: Division number, FGPO number
– Icon: An image you may click to perform a function
such as select, submit or exit
– (Single-)Click: Also “Select.” Hitting the left mouse
button once. This will activate an icon or select a row
in a list of values
– Double-click: Hitting the left mouse button twice o
the same part of the screen. Used only to select and
return a value from a list.
Using the RLM System
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• These are the primary RLM icons you will use:
–
–
–
–
–
Search: Located next to entry fields. Clicking this
icon brings up a pop-up window with a list of all
possible values for the field (for example, the next
to the Division field will show a list of all divisions)
(Shift-F9 keys or F21 key)
Select: Located on the Search pop-up windows.
You may click on a line and click Select to return its
value to the main screen
OK (Submit): Located in the bottom right corner of
each screen. Processes the information on screen
and brings you to the next screen
Return (Back): Located at the top of each screen.
Click this icon to go back one screen (F2 key)
Exit: Located at the top of each screen. Click this
icon to return to the menu or close a pop-up (F3 key)
Sign On
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Enter your User
ID and
Password here
Note: User ID and Password are initially
assigned by MIS. You will be prompted
to change it the first time you login. The
password field IS case-sensitive.
Click OK
Welcome
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Click the check
Click here to
(or hit the Enter
proceed
key) to proceed
(Enter key)
RLM Main Menu
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Enter the Company
number
Click the Accounts
Payable button in the
menu
If you don’t enter a
Company or enter
the wrong number,
you will receive this
error: Click OK
AP Main Menu
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Select “AP Entry or
Payment Menu”
(option 1)
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AP Entry and Payment Menu
Select “Special
Menu Options”
(option 55)
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AP Entry Special Options
Click the Pay InterCompany Invoices
option
Select Company
Double-Click on
the correct
company
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Select AP Bank
Double-Click on
the MG Overseas
AP bank
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Enter Exchange Rate
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If applicable, enter
an override to the
existing exchange
rates for the local
currency to USD
Click OK to submit
(or bypass)
Bypass Exchange Rate Override
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If the Rate was left
as zero on
purpose, click OK
Select Batch of Invoices
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Enter the Vendor
number or click the
icon to select from
a list
Enter the total check
amount (this can be
skipped until invoices
are selected)
Enter a check
number
Enter the check date
(MMDDYY) and
effective date
You may also limit
the invoices by
entering a date range
Click OK
Enter Check Amount in Local Currency
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Enter the check
amount in local
currency
Click OK to submit
(or bypass)
List of Open Invoices
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Select the invoice(s) to be
paid. Use SHIFT to select
multiple lines in sequence,
or CTRL-click to pick and
choose
Click OK
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Batch Out of Balance
This window appears if the
total amount of the
selected invoices does not
match the entered check
value
Press the F10 key to
update the check
amount with the
amount of the
selected invoices
Payment Complete
Once payment is complete, the
system returns you to the list of
Banks
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What Happens Next?
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