ASSP Application 2015-2016
ASSP Public Relations Manager
Time Requirement: 15-18 Hours Per Week, Scheduling
is flexible
Compensation: $7,500/Stipend Position (Pending
Approval)
Purpose:
To serve as a liaison between the student body, the ASSP, and the community by seeking to promote ASSP programs on
campus and the concerns of SPU students in the wider community by orchestrating the development and distribution of
ASSP communication resources; to oversee the services of the ASSP and the operations of the ASSP Office.
Responsibilities:
Leadership: The Public Relations Manager (PRM) shall oversee the Webmaster/Information Technology
Coordinator, Publicist, and Office Assistants, providing regular training and support. The PRM shall chair the Committee
for Community Relations and seek to actively represent and promote ASSP programs to the University Administration
and the community outside of the ASSP. In consultation with ASSP Senate, the PRM shall actively assist in facilitating the
strategic planning and development of new community relations initiatives.
Representation: The PRM shall attend officer meetings in order to report on the status of the ASSP Office, provide input
on subjects at hand, report on the status of the student community and community building initiatives, and relay
information, concerns, and directives between officers and office personnel. The PRM shall attend ASSP Senate
meetings at his/her discretion or at the request of the ASSP President. The PRM shall seek to advice on all matters under
consideration and especially their effect on ASSP public relations concerns.
ASSP Office: S/he functions as manager of the ASSP Office, which includes the scheduling of office hours, maintenance
of equipment, records, office supplies, sign‐ups, applications, and the oversight of the distribution of basic ASSP services
and information. S/he is the manager of, and the advocate for, all office personnel and as such shall have quarterly
meetings and annual performance reviews for Office Assistants. S/he shall be responsible for maintaining the
professional appearance and ambiance of the ASSP Office. The PRM shall maintain all ASSP Office technology systems; in
coordination with CIS, the PRM shall be responsible for redistributing all ASSP computers that are taken out of service,
according to the ASSP/CIS agreement.
Community Relations: In consultation with the ASSP President, the PRM shall represent the ASSP through official
communications and press releases. The PRM shall also supervise development of the ASSP website, ASSP digital signage
television, and other mediums of communication. S/he shall contact appropriate organizations for the purpose of
enhancing ASSP community relations and shall actively seek to foster and develop ASSP relations with other student
governments.
The PRM shall act as a resource for student leaders throughout the organization by consulting on projects, providing
information, and ordering equipment. In order to establish a relationship with students and to be a visible
representative of the ASSP, the PRM shall be in regular communication with cadres, small groups, STUB, clubs, and Hall
Councils.
Other Duties: The PRM shall oversee the student services and public relations budgets. In consultation with the ASSP
President, the PRM shall have responsibility for the determination and revision of the Webmaster/ ITC, Publicist and
Office Assistant job descriptions.
During Spring Quarter, the PRM shall train his/her successor by way of the following:
1. Meeting during Spring Quarter
2. Passing on a resource manual created or updated during the year
3. Including the incoming PRM in current programming, meetings, and activities
4. Initiating contact with advisors, administrators, and related positions
Qualifications and Experience:
 Must have at least a 2.5 GPA.
 Work requires an extensive knowledge of business and an excellent command of the English language.
 Must have knowledge of secretarial, office administrative procedures, and knowledge of use and operation of
standard office equipment, at a level generally acquired through 2+ years related experience.
 Must have knowledge of a variety of computer software applications in word processing, spreadsheets,
database and presentation software such as: Windows, Microsoft Office 2013 (PowerPoint, Excel, Word),
 Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually
requires demonstrated poise, tact, and diplomacy.
 Some analytical ability is required in order to gather and summarize data for reports, find solutions to various
administrative problems, and prioritize work.
Selection and Accountability:
The PRM shall be appointed by the President‐elect, in consultation with the incumbent PRM, President, and ASSP
advisors. The PRM is subject to confirmation by the ASSP Senate. Appointment should occur by the fifth week of spring
quarter with Senate confirmation to follow at the next regularly scheduled Senate meeting.
Contact Information:
SARAH BLAKE
assp-prm@spu.edu
Public Relations Manager
Phone: (206) 281-2497
KRISTEN VOETMANN
voetmank@spu.edu
Campus Program Coordinator – Student Programs
Phone: (206)281-2689
Please turn in applications to osp@spu.edu no later than 5pm on Friday, April 24th, 2015. Please include your name
and position you are applying for in the subject line.
If selected by as a candidate, you will be asked to interview between April 27th – May 1st.
If you have questions, please email osp@spu.edu or assp@spu.edu or call (206) 281-2497
ASSP Volunteer Services Agreement
By offering various positions of volunteer leadership, the Associated Students of Seattle Pacific (ASSP) hopes to
provide educational and experiential opportunities that will contribute to the individual development of the
undergraduate students of Seattle Pacific University. As a means of recognizing the significant commitment and
dedication that our volunteers donate to their respective positions, ASSP provides a stipend to honor the service
performed by some of the active volunteers.
This Volunteer Agreement shall remain in effect provided the student retains an Active Volunteer Status (AVS).
AVS entails the following things: The volunteer is enrolled for six or more credits, is making satisfactory progress toward
his/her degree completion, maintaining a cumulative 2.5 GPA, is abiding by all SPU lifestyle expectations, is in full
attendance at the required annual ASSP Leadership Conference, and is satisfactorily performing the duties covered by
the Constitution and By-laws of the Associated Students of Seattle Pacific as attested by the ASSP Senate, in consultation
with the program advisor.
Student Leadership Conference
Student employees and volunteers hired by ASSP are required to attend Leadership Conference September 19th -22nd,
2015 and all leadership and development in-services (1 per quarter) throughout the 2015-2016 academic year.
**By signing you recognize the above requirements and conditions if hired by an ASSP program.
Student Signature: Click here to enter text.
Date: Click here to enter text.
Please turn in applications to osp@spu.edu no later than 5pm on Friday, April 24th, 2015. Please include your name
and position you are applying for in the subject line.
If selected by as a candidate, you will be asked to interview between April 27th – May 1st.
If you have questions, please email osp@spu.edu or assp@spu.edu or call (206) 281-2497
ASSP Public Relations Manager
Position Application
Name: Click here to enter text.
GPA: Click here to enter text.
SPU ID: Click here to enter text.
Phone: Click here to enter text.
Class Standing: Click here to enter text.
Email: Click here to enter text.
Major: Click here to enter text.
Attachments:
 Please attach a professional resume of your work experience for the past four years.
 Please attach a cover letter expressing your interest in the position
Personal References: 1 – Academic, 1 – Other (Preferably from a past or current supervisor)
Special Note: If you have already applied for a different ASSP position, you do not need to request new references.
Please note on your application if this is the case and we will use your previous references.
The following web link directs you to our online reference form. (Reference Form Link)
It is YOUR responsibility to send this link to your personal references, and have them complete the form by the
application due date. Please make sure they include your name and which position you are applying for.
1. Name: Click here to enter text.
Relationship: Click here to enter text.
Phone/Email: Click here to enter text.
2. Name: Click here to enter text.
Relationship: Click here to enter text.
Phone/Email: Click here to enter text.
Please turn in applications to osp@spu.edu no later than 5pm on Friday, April 24th, 2015. Please include your name
and position you are applying for in the subject line.
If selected by as a candidate, you will be asked to interview between April 27th – May 1st.
If you have questions, please email osp@spu.edu or assp@spu.edu or call (206) 281-2497