VIVA Resources for Users Committee
Conference call
November 11, 2011 10 AM
Participants: Sharon Gasser (Chair), Karen Cary, Tara Cassidy, David Gray, Virginia Kinman, Edward
Lener, Louveller Luster, Pamela Morgan, Jane Penner, Cathy Reed, Sylvia Rortvedt, Joan Ruelle, John
Tombarge, John Walsh, Kathy Perry, Vince Mariner.
Changes, additions to agenda:
Kathy asked to include the change of subscription period for Science under renewals.
Budget:
Kathy distributed updated budget spreadsheets for FY12. Renewals are being processed. She is
tracking the eVA fees on a separate worksheet, and commended JMU Procurement for its work on
keeping the fees low. Each resource manager needs to check their products to ensure that the numbers
are accurate.
Ed asked about funding one time purchases, such as the IOP backfiles. It is recommended that the
doctoral institutions explore a cooperative agreement with IOP for a deeper discount. Ed volunteered
to coordinate this effort.
Virginia asked about funding to support the RFI. Kathy explained the VIVA budget initiative submitted to
SCHEV and the Secretary of Education for funding for the next biennium. There were two components
of the proposal: funds to initiate an eBook purchasing program for VIVA and cost-to-continue funding.
This proposal does not fund e-textbooks.
Renewals:
1. ABC-CLIO
Virginia presented the renewal information on the ABC-CLIO products provided by EBSCO: Historical
Abstracts and America: History and Life. We asked EBSCO about adjusting the subscription term to
the calendar year by prorating this term paid with FY11-12 funds to 10 months. [Note: Kathy is
working to adjust all VIVA renewals to be either on a January or July date.] EBSCO offered to make
the adjustment with a three year commitment based on 11 months in 2012 and 2013 and 12
months in 2014. In addition, EBSCO asked VIVA to distribute information about the full text
upgrades to the ABC-CLIO resources to members and to allow EBSCO to submit a proposal for
Sociological Index. Sharon thanked Virginia for her work on this complicated renewal.
Actions:
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RUC agreed to review and evaluate EBSCO’s proposal for Sociological Index according to
Procurement policies and procedures.
Kathy will distribute the information regarding the full text upgrades to VIVA Collection
Contacts. Individual institutions can decide whether to upgrade using institutional funds.
It was moved and seconded to recommend renewal of ABC-CLIO for a three year
commitment based on price increases and the change in subscription period. Motion
passed.
2. Wiley-Blackwell
Sharon summarized the Wiley-Blackwell renewal. The final price is still yet to be determined. Kathy
is working with individual institutions on their subscription lists. Institutions are verifying the
transfer titles and deciding whether to retain the opt-in titles that were formerly free but with a
subscription price in 2012. Kathy wants to receive the information within the next day or two in
order to calculate the billing. We hope to present the final renewal to the Steering Committee in
early December. Kathy explained the formula for calculating the billing. Karen Cary said that VCU
has discovered additional transfer titles not listed in the spreadsheet. It may be that we will need to
a supplemental invoice if this is true. Karen will send the titles to Kathy and Sharon.
Action: It was moved and seconded to recommend the renewal of Wiley-Blackwell. Motion passed.
3. Science
Kathy has contacted Science in order to adjust its subscription period. The renewal date is currently
April. Kathy proposed a July renewal date which means payment of an additional three months in
this fiscal year.
Action: It was moved and seconded to recommend the adjusting the renewal of Science to a July
date. Motion passed.
RFI Update:
Tara, Chair of the RFI Committee, reported that the first meeting of the RFI Committee will be held next
Friday, November 18 at JMU. The committee is drafting the document. It is expected to be released in
January. Other members of the committee include Erin Crane (Liberty University), Anna Creech
(University of Richmond), Dawn Dawson (UVA), Elizabeth Kocevar-Weidinger (Longwood), and Meg
Manahan (GMU). Kathy and Amanda Echterling in JMU Procurement are ex officio members.
Balanced Scorecard:
Kathy provided the background for VIVA’s leadership in working with other consortia on instituting the
Balanced Scorecard. Seven or eight consortia will participate in the training on BSC that will occur in
November (Charlotte, NC), January (ALA Midwinter), and April (ICOLC). Lyrasis is organizing the
workshops and hiring a consultant recommended by the UT-Austin. As part of the BSC, VIVA will be
establishing a strategy map and identifying metrics. The VIVA team includes Kathy, Jim Self (UVA), Carla
Lee (UVA), and Sharon Gasser (JMU). The Resources for Users Committee will be involved in the
process, particularly developing metrics. The December 16th meeting was scheduled to coordinate with
the timing of the BSC meetings. More information will be forthcoming. There is BSC experience at UVA
and VCU.
Next meetings at the University of Virginia:
December 16, 2011
February 24, 2012