Computer Skills Study Guide

Parts of the Computer
 Input devices:
 keyboard
 Mouse
 Scanner
 Output devices
 Printer
 Monitor
 Speakers/headphones
 Processing:
 CPU (central processing
unit, “The brains”)
 Storage devices
 Floppy disks
 Hard drive (internal
Not all input devices or storage devices are listed here. Can you
name others?
Words Located Within the Test Questions
The Copy
If the word is in ALL
question that means
Operating System and Application
 Windows (operating system)
 Without an operating system, such as Windows, you
would not see all the wonderful icons. It would be
difficult for you to access your programs.
 Programs/Apps (application)
 You install various programs on your computer so that it
is a valuable tool. Ex: without a word processing
software like Microsoft Word, you would find it difficult
to type a academic report (a report for school).
 What tells the computer what to do?
Peripheral Devices
Any type of hardware that can be attached to your
 Examples:
 Printer
 Speakers
 Scanner
 Mouse
 Joystick
Peripheral Devices are also what?
Storage Devices
This is a CD
Notice the similarities
between the zip disk and the
floppy disk.
Notice the similarities
between the zip drive and the
floppy drive.
Side Note:
The Zip Disk will never be
shown in the pictures or
figures on test questions.
The Mouse
 What are the three basic uses of the mouse?
 Remember, the mouse controls the
 What type of device is the mouse?
What type of copy does the
Monitor and Printer Produce?
 The monitor produces a _____________ copy.
 The printer produces a ______________ copy.
Objective 3.00 Spreadsheet Basics
 What formatting options are used in spreadsheets and
What operations and formulas are commonly used in
spreadsheets? Why?
What results are produced by the operations and
What does a formula begin with?
How does a correctly written or keyed formula look?
The vertical lines in a spreadsheet are?
The horizontal lines in a spreadsheet are?
The workbook allows you to do what?
Objective 3.00 Spreadsheet Basics
 What is Wrap Text? What is the purpose of wrapping text in a
Define Merge. Why would you need to merge cells in spreadsheet?
Define Indent. What is the purpose of indenting?
What is Sorting?
What is the purpose of Freeze Pane?
Fill Series is used when__________?
What is Linking and Embedding?
Differentiate between Labels and Values.
Define Alignment. How do you Align? Where are the alignment
tools located on the tool bar?
Cell Range:
A4:A16 refers to a group of adjacent cells
• A Range is a group/block of cells.
example: A6:E16 refers to a range of cells in a specific spreadsheet.
Cell Address:
a specific location
Cell A4 = Cell address
• It is the Column letter and Row number.
• The cell address is also called the cell reference.
Formatting options used in
spreadsheets are:
 Cells can be formatted a variety of ways. The most
common are:
 Currency(money)
 Percent
 Numbers with or without decimals
 You can align the text in the cells centering both
vertically and horizontally, and you can wrap text.
 Changing column width and row height allows you to
see all of the data entered into a particular cell or
enhances the appearance of the spreadsheet.
Common operations used in spreadsheets
 The mathematical operators are located on your
numeric keypad.
 They are:
used for addition
used for subtraction
used for multiplication
used for division
 To alert the computer that you want it to perform
math, you begin your formula with the = sign.
 Formulas can be written so that the computer
performs a particular task.
Common formulas and functions
used in spreadsheets are:
 Formulas vs. functions
 To add the formula below could be used
This formula will add the 2 numbers that appear in those
cells and produce the answer in the cell in which the
formula sits.
 To add using a function you would use
This function will also add the 2 numbers in the range of
cells and produce an answer in the cell in which the
function sits.
The most commonly used
functions are:
Function or operation the
computer will perform
 Adds all the numbers in a
range of cells
 Returns the average or mean,
of the set of date
 MIN (minimum)
 Returns (finds) the smallest
value in a set of values.
 MAX (maximum)
 Returns (finds) the largest
value in a set of values.
Cell range where
the data is located
5.01 Understand business publications
Slide 15
Six Principles of Design
White space
Slide 16
• Graphics don’t overpower text
• Page is not too heavy on one side or the
 such as, putting matching text boxes at
the top and bottom of a publication
Slide 17
 Distance between elements on a page
 Where pictures and words are placed
 Used to demonstrate a relationship or a lack of
relationship between elements
 such as, you must put captions (text) next to
the related photograph
Slide 18
 Justification of elements
 Related items should be justified the same to
emphasize their relationship to each other
 such as, the text giving the location, date, time, and
cost of an event are all CENTERED on a flyer
Slide 19
 Consistent pattern of font and color schemes and
graphic types; repeated fonts, color schemes, or graphics
Specific font, size, and style for headings, subheadings,
and body text.
2. Do not mix photographic images or digital and cartoon
images on the same page.
 Scheme - a planned combination of elements, such
as a combination of font styles and sizes
Slide 20
Repetition/Consistency (continued)
 Scheme examples:
 In a publication:
all the Headings are keyed in 14 pt. Arial font and
the Body is keyed in 12 pt. Times New Roman font
or all the text is in the same font type/style
 The graphics that are used all relate to the topic of the
Slide 21
 the use of color and size to emphasize the most
important elements on a page
 for example:
 Use black font on a light pink colored page
 Use white font on black paper
 Use light gray on dark blue
Slide 22
White Space
 White space is: blank or negative space on a page
 Used to give the reader’s eyes a break
 Used to focus the reader’s attention on important details
 White Space does not have to be white
 Examples of White Space:
Using wide margins to create white space
 An example of poor use of white space: putting text boxes
in the margins of a publication
Slide 23
Link to publisher examples
More information regarding the 6 Principles of
Design with examples
The Five Publications
State Soccer Playoffs
Lake Norman
Letter Head
November 15, 2009
Asheville, NC
7:00 pm
Business Card
Pay $10 to ride the bus
The Five Publications
The Purpose of this publication is:
 Brochure-To educate, inform or advertise about a specific topic
 Flyer-To advertise/communicate information about a one-time upcoming
 Business Card - To identify and provide contact information for a
business or individual.
 Letterhead - To identify and provide contact information for a business
or individual. The phrase letterhead stationery implies the use of a
heading at the top and sometimes also at the bottom of a letter.
 Newsletter-To provide informational updates to a specific club, group, or
organization on a regular basis – weekly, monthly, quarterly
Word Processing and Formatting
Paragraph Formatting
What are the three types of paragraphs?
Word Processing and Formatting
 What are the Operational Keys?
 What’s the difference between
Formatting and Editing?
What color is the line under the words
when there is a:
 Spelling Error?
 Grammatical Error?
Word Processing and Formatting
 How many spaces between a single space?
 Double Space?
 Triple Space?
 Quadruple Space?
 How Many Times Do You Enter to Get A:
 Single Space?
 Double Space?
 Triple Space?
 Quadruple Space?
Word Processing and Formatting
Know Your Bars!
 Title Bar
 Tool Bar
 Cursor
 Scroll Bar
 Menu Bar
Combine the Operational Keys
 Control and Page Up – quickly moves you to the first
page of a multi-page document
 Control and Home – quickly takes you to the first line
of a document
 Control and End – quickly takes you to the last line of
a document
 Control and Page Down – moves you to the next page
of a multi-page document
Remember the Grammar Rules:
 the first word of a sentence
 days of the week, months, holidays, and religious days, but not seasons
(Examples: You can expect leaves to start changing in October. It’s the
beginning of fall.)
 proper nouns and the pronoun I
 the name of specific course titles, but not names of school subjects
(Examples: I love language arts! I am registering for Ms. Johnson’s English 101
class in the spring.)
 North, South, East, West when they are in an address, part of a proper
noun, and when they refer to specific regions (Examples: I live on East
Waverly Street. She made a wrong turn going west.)
 titles that precede names but not those that follow names (Examples: I
met President Bill Clinton yesterday. This is Ms. Rose, vice president of our
FBLA chapter.)
 Proofreading is the process of comparing a copy on
screen or paper to the original copy and marking
errors to be corrected.
 Proofreader marks are symbols that are used to
mark corrections and changes to a document.
(Found on a rough draft of a document)
Get Familiar with Proofreaders Marks
Ways to Proofread
 View the Soft Copy
 Print a draft and view the Hard Copy
 Peer Edit
 Then Edit your document after viewing the
marks and comments of incorrect spelling
and grammar.
Agenda and Minutes
What is the purpose of:
Meeting Minutes
Itinerary-Trip to Disney
Click and Drag to Enlarge
You use Word Processing to Create:
 Memos (memorandum)
 Letters
 Tables
 Reports
What is the Purpose?
What are the Parts?
What is the line Spacing?
What is the proper paragraph formatting for each?
(View the Power Point for Confirmation of Spacing
and Parts)