SAP Best Practices for
Food and Beverage
Industries
V1.604 (United Kingdom)
What’s New
Short Overview of What’s New
What‘s new



SAP ERP Release related enhancements

Based on SAP ERP Enhancement Package 4

Usage of updated NWBC:

New design

Higher performance

4-layered user navigation

Usage of new POWER lists

New SAP Best Practices roles
Tool and activitation related enhancements

Reduced activation time

Extended personalization ability (cross company enterprise structure)
Scenario related and content changes

New localized industry scenarios
© SAP 2010 / Page 2
SAP Best Practices is based on the
SAP Enhancement Package 4
Installation of New Functionality Separated From Activation via Switch Framework
Preamble
Optional
SAP enhancement packages are shipped as a delta shipment to SAP ERP 6.0
Selective Installation


Enhancement
Packages

Each SAP Enhancement Package contains
new versions of existing software components
You only update software components, which
are related to the functionality you want to use.
After installation:


Selective update - Example
No UI or process change until a business function is activated
No implications on the underlying NetWeaver platform, however SAP Enhancement
Packages require defined ERP support package stack
Selective Activation

Support
Packages

New functionality must be explicitly
switched on to become active in the system.
If activated:


Mandatory
© SAP 2010 / Page 3

Changes are predictable, only well described changes in the activated areas.
Testing is simplified with templates, provided for every business function
Usage of Updated NWBC
Already available
 NW 7.01 SPS06 has included the updated NWBC
3.0 in standard for ERP EhP4.
 See the SAP Note 1029940 for requirements and
limitations

New design

Higher performance

4-layered user navigation
Overview of SAP Best Practices for Food and
Beverage Industries Scenarios for UK (1/2)
SAP Best Practices for F&B UK V1.604 provides the following NEW
industry-specific scenarios:
© SAP 2010 / Page 5

Extended Rebate Processing with Customer

Sales Order Inbound via EDI

Billing Document Outbound via EDI

Handling Unit Management for Food Safety

Contribution Margin Planning

Integrated Warehouse Management with Return to Vendor

Transportation Management

Purchase Rebate

Yard Management for Inbound Deliveries

QM in Manufacturing (for Process Manufactured Goods)

QM: Goods Receipt Inspection for Container Shipments
Overview of SAP Best Practices for Food and
Beverage Industries Scenarios for UK (1/2)
SAP Best Practices for F&B UK V1.604 provides the following NEW
industry-specific scenarios:
© SAP 2010 / Page 6

Activate Document Splitting for Food and Beverage

Empties Management

Direct Store Delivery with Empties

Indirect Sales with Extended Rebate Processing

Sales Return with Empties

Meat Planning & Procurement

Meat Production, Quality Management & Order Settlement

Dairy – Characteristics based procurement

Dairy Planning & Production

Milk Raw Material Sales

Automatic Vendor Evaluation for Food & Beverage Suppliers

Sales Display Processing

Advanced shipping notification to forwarding agent via EDI

Food Planning and Production
Extended Rebate Processing with Customer
Purpose and Benefits
Purpose

Provides the management of rebate agreements between the producing
company and the purchasing head office
Benefits


Performs partial settlements.
Generates billing documents (Credit memo) immediately.
Sales Order Inbound via EDI
Purpose and Benefits
Purpose
 Describes sales order processing where data is transferred from the customer
via EDI and a sales order is generated automatically via the sales order inbound
processing.
Benefits
 Enables customers and suppliers to communicate via EDI
 Provides a step-by-step operational guide, which users can follow to work
through the scenario in a real system
Billing Document Outbound via EDI
Purpose and Benefits
Purpose
 Describes billing document processing where data is transferred to the customer
via EDI.
Benefits
 Enables customers and suppliers to communicate via EDI.
Handling Unit Management for Food Safety
Purpose and Benefits
Purpose



HUM for Food Safety the SSCCs assigned as unique numbers as the handling
unit is created
Describes a business process that is typical for companies with process-oriented
(regulated) production
Describe process of cost calculation
Benefits



Automatic batch determination
Offers goods issue for the finished product cookie
Standard cost estimate
Contribution Margin Planning
Purpose and Benefits
Purpose
 Enables to analyze contribution margins without regard to a specific sales
process
Benefits
 Enhances customizing provided by BB168 with regard to the consumer products
and wholesale industry
Integrated Warehouse Management with
Return to Vendor
Purpose and Benefits
Purpose
The scenario describes a company orders goods from a vendor and the company
sells goods to his customer.
 In purchase process ,upon delivery, quality inspection was performed, and some
of the delivery did not meet quality requirements and were returned.
 In sales process ,upon delivery for sales orders, the goods required were picked
and issued with full WM management.
Benefits
 Inspection lot creation at goods receipt
 Full WM integration
Transportation Management
Purpose and Benefits
Purpose
 Posting costs to a G/L account and settle the costs with the forwarding agency
partner.
 Costs are posted to a cost center.
Benefits
 Transportation planning and transportation execution monitoring.
 Transportation cost calculation, and settlement.
Purchase Rebate
Purpose and Benefits
Purpose
 This scenario is used when you and your vendor have agreed to conditions that
are to be settled at a later date. Subsequent Settlement allows the one-time or
periodic settlement of conditions that are valid subsequently. Its functions can be
used in connection with your vendors for invoices in purchasing. For example, if
you agree with a vendor that certain conditions will not be factored into each
invoice, but only at the end of a certain time period and perhaps only if a certain
volume is reached, you can save this arrangement in your system. The system
updates the relevant values and calculates the conditions at the determined
point(s) in time.
Benefits
 Allows the one-time or periodic settlement of conditions that are valid
subsequently
 If the results of your business volume update vary from those of the vendor, the
business volume comparison is executed and the resulting agreed value is the
basis for the final settlement.
 Interim settlement can be used to process exceptional cases to avoid risk.
Yard Management for Inbound Deliveries
Purpose and Benefits
Purpose
 Tracks the movement of trailers and provides inventory visibility with the
receiving/shipping yard.
Benefits
 Enabling management and control for the planned goods.
QM in Manufacturing (for Process
Manufactured Goods)
Purpose and Benefits
Purpose
 When production orders for finished products are released, inspection lots are
automatically generated for quality inspections during production. The usage
decision does not have any stock-relevant effects.
Benefits
 Enables customers to process the quality inspection during production.
Quality Management: Goods Receipt
Inspection for Container Shipments
Purpose and Benefits
Purpose

The scenario describes how the stock materials are placed in storage location
following a goods receipt from vendor. After posting goods receipt for materials
that require quality inspection, an inspection lot is generated and the quantity is
posted in quality inspection stock. After usage decision has been made, the
quantity is posted to the corresponding stock (if accepted, post to the
unrestricted-use stock, if rejected ,post to the blocked stock).
Benefit

Quality inspection during goods receipt.
Activate Document Splitting for Food and
Beverage
Purpose and Benefits
Purpose



The online split is provided with the new General Ledger Accounting.
Documents are enhanced with additional account assignment objects, or
additional postings are done which split the original postings into lines referring
to the account assignment objects.
Account assignment objects can be defined according to selected dimensions. In
SAP Best Practices the dimensions are profit centers and segments.
Benefits


The postings are done in real time (online).
It is possible to draw up complete financial statements for the selected
dimensions at any time (segment reporting).
Empties Management
Purpose and Benefits
Purpose
To distribute returnable beverages directly to the end customer and take empties
back.

Benefits
This process supports the sales business process that is used in the Beverage
Industry to distribute returnable beverages directly to the end customer and take
empties back in one step and also demonstrates beverage specific pricing
procedures with empties deposit.

Direct Store Delivery with Empties
Purpose and Benefits
Purpose
 Used in the beverage industry for secondary distribution of returnable beverages
delivered to the end customer.
Benefits
 Make goods available to stores and customers quickly
 Manage empties returned from the customers
 Optimize process settlement in sales and distribution
Indirect Sales with Extended Rebate
Processing
Purpose and Benefits
Purpose
 Producers require their distributors to report on actual indirect sales by each of
their various customers. In addition, sales have to be broken down by individual
materials.
 The pendulum list is used between a wholesaler and a producer. The wholesaler
agrees to provide the producer with sales data from their customers.
Benefits
 The system combines the data determined for each wholesaler in a pendulum
list. You can use the pendulum list to request confirmation for the listed
assortments. Customer-related data can be obtained without using CRM and is
then analyzed by a report from the Sales Information System.
Sales Returns with Empties
Purpose and Benefits
Purpose
 To manage full products that the customer has returned due to complaints.
Benefits
 Customer will be credited for the merchandise.
 Whenever you require, gives an overview of physical warehouse stocks and the
corresponding postings.
Meat Planning & Procurement
Purpose and Benefits
Purpose
 This document describes a logistical scenario within the food industries covering
livestock and meat process flow including: Livestock Planning and Procurement.
The traceability of batches according to the ordinance EU178/20f02 is
completely realized within this scenario. Additionally, this scenario will work
through the following processes: Quality Management at all levels, Product Unit
Management.
 A main focus within this document refers to the industry practice of pricing live
animals; which is later adjusted by the actual grade and quality of the animal
during segmentation. Typically a price per kg is established based upon market
supply and demand. An inspection lot for the goods receipt against the purchase
order has been created before to trace back the QM results to the batch of the
purchased material.
Benefits
 Manage quality of delivered livestock
 Determine price update in purchase order based on livestock characteristics
such as fat and protein content
Meat Production, Quality Management & Order
Settlement
Purpose and Benefits
Purpose
 This document describes a logistical scenario within the food industries covering
meat process flow including: Meat Segmentation and production. The
traceability of batches according to the ordinance EU178/20f02 is completely
realized within this scenario. Additionally, this scenario will work through the
following processes: Quality Management at all levels, Product Unit
Management.
 During processing, while the meat is graded and cut, the price per kg is adjusted
accordingly. An inspection lot for the goods receipt against the purchase order
has been created before to trace back the QM results to the batch of the
purchased material.
Benefits
 Quality management at all levels
 Standard cost estimate for standard materials and co-products
Dairy – Characteristics Based Procurement
Purpose and Benefits
Purpose
 Manual receiving process with
 Posting goods receipt for raw milk
 Transferring farmer batches to truck batch and truck batch to silo batch
 Correcting raw milk inventory
 Creating freight purchase order and goods receipt
 Maintaining QM usage decision
Benefits
 Automatic Purchase Order Creation
 Automatic milk batch creation
 Automatic PO price determination based on fat contents, protein contents and
other qualitative characteristics
 Automatic creation of QM inspection lot
 A freight purchase order with two line items for weight and distance is created,
the charge is settled to cost center.
Dairy Planning & Production
Purpose and Benefits
Purpose
 This document describes a complete logistical scenario within dairy industries
covering :
 Flexible Planning
 Material requirement planning (MRP)
 Milk separation and the production of process milk and other semi-finished
goods
 Production of finished goods with order settlement
 Packaging within Handling Units Management (Refer to Baseline extention
scenario 291)
Benefits
 It covers production planning, capacity planning, co-production, and
packaging. QM and traceability in accordance with food safety
regulations are covered in these processes.
Milk Raw Material Sales
Purpose and Benefits
Purpose


The sales of raw materials or raw milk components (such as cream or processed
milk) is a common process in the dairy industry. Usually raw milk requirements
or available surpluses are traded among the various dairies in the regional
market on a daily basis. Short term demands usually result from the daily
planned production program, which varies depending on seasonal parameters,
for example.
The raw material sales scenario encompasses the production cycle and the
sales and distribution for a typical dairy raw material, such as cream. The
production cycle encompasses the process step of "producing" the raw material
for the sales process. The sales and distribution process encompasses the sales
order processing, delivery, QM inspection, and billing.
Benefits

Enhanced pricing procedure for relevant batch characteristics, e.g. fat content

Quality inspection and batch usage decision when posing goods receipt

A special Output Form for the listing of the detailed pricing is printed.
Automatic Vendor Evaluation for Food &
Beverage Suppliers
Purpose and Benefits
Purpose
 The automatic vendor evaluation process helps you select sources of supply and
regularly assess existing vendor relationships. It provides exact information
about the lowest prices as well as terms of payment and delivery, helping to
ensure your competitiveness.
Benefits
 Automatic vendor evaluation based on price, delivery and quality criteria
 Semi-automatic vendor evaluation based on service criteria
Sales Display Processing
Purpose and Benefits
Purpose
 Displays are assortments consisting of different articles, for example, a box of
yoghurts with different flavors.
 The display is an article number that explodes the components in the assortment
using a bill of material (BOM). The display article is not a real article in the true
sense of the word but rather a carrier for the components. With a display as the
main item and the components as sub-items, you can manage the document
flow in a different way.
 In the best practice scenario, the main items are relevant for pricing and are not
subject to inventory management, whereas the BOM components are not
assigned a value but are subject to inventory management.
 Displays are entered as normal items during order entry
Benefits
 One kind of typical promotion in F&B industry.
Advanced Shipping Notification to Forwarding
Agent via EDI - Outbound
Purpose and Benefits
Purpose


This scenario maps the process of sending a shipping notification to the
forwarding agent. As advance notice, the shipping notification helps the
forwarding agent plan its freight space. It does not contain any actual delivery
quantities.
As a rule, the shipping notification is generated immediately when a delivery is
created and therefore does not contain any information about the number of
pallets or handling units.
Benefits

The shipping notifications can be collected and sent to the forwarding agent
together at certain times, depending on the goods issue date or delivery date.
Food Planning and Production
Purpose and Benefits
Purpose
 This scenario includes the following steps:
 Demand planning across product groups
 Material forecasting







Demand management
Determination of the cheapest production version for material requirements planning
Materials requirements planning
Capacity check
Process order management with batches and expiration date
Printing of process orders (individual document and collective list)
Confirmations and goods movements using a production dialog
Benefits
 This scenario describes a typical production planning process starting with roughcut planning. The previous year’s sales figures can be used as a basis. Rough-cut
planning involves long-term planning with a time frame of approximately one year.
The planning data is transferred from Sales & Operations Planning to Demand
Management. And the Forecast transfer to Demand Management as the potential
Demand. Because of the actions are entered as an active and independent
requirements to be considered, so with the planning the estimated additional
customer requirements.
SAP Best Practices for Food and Beverage Industries :
Used Power Lists
Name of Role
Single role
POWER List description
Appl- ID
Invoice
MM-INVOICE
Accounts Payable
Accountant
SAP_NBPR_AP_CLERK-S
Vendor Line Items
(Homepage)
KYKOP-FIN-FIVENDORITEMS
SAP_NBPR_AR_CLERK-S
Customer Line Items
KYKOP-FIN-FICUSTOMERITEMS
Accounts Receivable
Accountant
Accounts Receivable
Manager
Asset Accountant
Billing Administrator
Type*
Used in scenario
163
new with EhP4
X
158
157
Customers Homepage
KYKOP-OPS-FICUSTOMERS
108, 157, 155.18
Credit Overview Homepage
KYKOP-CRC-LISTCUSTOMERS
155.18
Assets Homepage
KYKOP-FIN-FI-ASSETLIST
162
SAP_NBPR_AR_CLERK-M
SAP_NBPR_ASSET-S
Internal Orders Homepage KYKOP-FIN-CO-INTORDER
Billing Worklist
CREATE_COMPLAINTS_C
OMP
107, 109, 111, 113,
114, 115, 116, 118,
119, 120, 121, 122,
123, 141, 201, 203,
204, 288, 291, 293
Credit Overview
(Homepage)
KYKOP-CRC-LISTCUSTOMERS
203
SAP_NBPR_BILLING-S
Enterprise Controller
SAP_NBPR_CONTROLLER
-M
Internal Orders Homepage KYKOP-FIN-CO-INTORDER
Finance Manager
SAP_NBPR_FINACC-M
General Ledger Accountant SAP_NBPR_FINACC-S
155.12
155.12
List of Recurring
Documents (Homepage)
KYKOP-FIN-FIRECU_ENTRY_DOC
156
G/L Account List
(Homepage)
KYKOP-FIN-FIGL_ACC_LIST
156
Display G/L Account Items KYK-FIN-FI-GLITEMS
156
X
SAP Best Practices for Food and Beverage Industries :
Used Power Lists
Name of Role
Single role
POWER List description
Production Planner
Maintain Production
KYKOP-OPS-PPOrders
(Homepage)
PRODUCTION-ORDER
SAP_NBPR_PRODPLAN
NER-S
Maintain Planned Orders KYKOP-OPS-PP(Homepage)
PLANNED-ORDER
Maintain Confirmation
Capacity Overview
(Homepage)
Production Supervisor
Purchaser
Purchasing Manager
Appl- ID
Type*
Used in scenario new with EhP4
151, 181
145, 146
KYKOP-OPS-PPCONFIRMATION
151
OPS-PRSP-POWL-CMO
146, 222
X
OPS-PRSP-POWL-CONF
SAP_NBPR_PRODPLAN List of Confirmations
NER-M
Sales Orders with Delay OPS-PRSP-POWLTimes (Homepage)
DELAY
151, 222
X
X
147, 222
Range-of-Coverage
Overview (Homepage)
OPS-PRSP-POWL-DSUP
149, 222
Worklist
OPS-PRSP-POWL-WL
145, 150, 222
Purchasing Documents
OPS-BUYER-POWLPURDOC-13
128, 130, 133, 134,
163, 155.72, 293, X
295, 318
Create and Process
Purchase Requisition
MMPUR_UI_PR_APP
SAP_NBPR_PURCHASE
R-S
X
SAP_NBPR_PURCHASE Release Purchase Order
KYKOP-P2P-REL-PO
R-M
(Homepage)
s
133
107, 114, 115, 129,
130, 133, 138, 163,
293, 295,318
X
X
SAP Best Practices for Food and Beverage Industries :
Used Power Lists
Name of Role
Single role
POWER List
description
Customer Cockpit
Customer Cockpit
Sales Administrator
SAP_NBPR_SALESPER
SON-S
Sales Document
Processing
Orders (Homepage)
Appl- ID
O2C_CUST_COCKPIT_
s
ETI_COMP
CUST_COCKPIT_COMP s
107, 109, 110, 111,
112, 113, 114, 115,
116, 118, 119, 120, X
121, 123,
288,291,293
LO_OIF_MAIN_APP
107, 109, 110, 111,
112, 113, 114, 115,
116, 118, 119, 120, X
121, 123,
288,291,293
KYKOP-OPS-SDORDERS
KYKOP-OPS-LEQUOTATIONS
KYKOP-SLSComplaints (Homepage)
COMPLAINTS
SAP_NBPR_SERVEMPL
Service Entry Sheet
OYEE-S
Used in scenario new with EhP4
107, 109, 110, 111,
112, 113, 114, 115,
116, 118, 119, 120, X
121, 123,
288,291,293
Quotations (Homepage)
Service Employee
Type*
MM-SERVICES
s
107, 109, 110, 111,
112, 113, 114, 115,
116, 118, 119, 120,
121, 123,
288,291,293
112
111
129
X
SAP Best Practices for Food and Beverage Industries :
Used Power Lists
POWER List
description
Name of Role
Single role
Shop Floor Specialist
SAP_NBPR_SHOPFLOO Maintain Production
R-S
Orders
KYKOP-OPS-PPPRODUCTION-ORDER
145, 202
Strategic Planner
SAP_NBPR_STRATPLAN
NER-S
LTP Homepage
KYKOP-OPS-PP-LONGTERM-PLNG
144
Warehouse Clerk
Appl- ID
Type*
Used in scenario new with EhP4
Goods Receipt
MM-MAT-DOC
107, 115, 127, 129,
130, 133, 134, 139, X
150, 291, 318
Order Fulfillment
Worklist
O2C-SALESREPFULFILL
109, 110, 111, 113,
115, 118, 119, 120,
X
121, 122, 123, 134,
141, 201, 203
SAP_NBPR_WAREHOU
SECLERK-S
* s = simplified transaction, blank = POWER List
New SAP Best Practices Roles
Role name
Administrator (HCM)
Accounts Payable Manager
Accounts Payable Accountant
Accounts Receivable Manager
Accounts Receivable Accountant
Technical role name
SAP_NBPR_ADMIN_HCM-M
SAP_NBPR_AP_CLERK-M
SAP_NBPR_AP_CLERK-S
SAP_NBPR_AR_CLERK-M
SAP_NBPR_AR_CLERK-S
Accounts Recievable Account - FI Only
Asset Accountant
Bank Accountant
Benefits Administrator (HCM)
Billing Administrator
Compliance Manager
Enterprise Controller
Customs Agent
EH&S Clerk
Employee (Professional User)
Engineering Specialist
Finance Manager
General Ledger Accountant
FMLA Processor (HCM)
Investment Manager
IT Administrator (Professional User)
Maintenance Employee
Manager (HCM)
Product Cost Controller
Production Supervisor
Production Planner
Project Manager
Purchasing Administrator
Purchasing Manager
Purchaser
Payroll Administrator (HCM)
Quality Specialist
Resource Planner
Sales Manager
Sales Administrator
Service Agent
Service Employee
Shop Floor Specialist
Strategic Planner
Time Administrator (HCM)
Time Processor (HCM)
Travel Accountant
Treasurer
Warehouse Clerk
Warehouse Manager
Customs Agent (China)
Accounts Receivable Accountant (China)
General Ledger Accountant (China)
SAP_NBPR_AR_FI_ONLY-S
SAP_NBPR_ASSET-S
SAP_NBPR_BANKACC-S
SAP_NBPR_BENADMIN_HCM-M
SAP_NBPR_BILLING-S
SAP_NBPR_COMPLIANCE-S
SAP_NBPR_CONTROLLER-M
SAP_NBPR_CUSTOMSAGENT-S
SAP_NBPR_EH&S_CLERK-S
SAP_NBPR_EMPLOYEE-S
SAP_NBPR_ENGINEER-S
SAP_NBPR_FINACC-M
SAP_NBPR_FINACC-S
SAP_NBPR_FMLAPROCESSOR_HCM-S
SAP_NBPR_INVESTMAN-M
SAP_NBPR_IT_ADMIN-S
SAP_NBPR_MAINTENANCE-S
SAP_NBPR_MANAGER_HCM-M
SAP_NBPR_PRDCOST_CONTRLR-S
SAP_NBPR_PRODPLANNER-M
SAP_NBPR_PRODPLANNER-S
SAP_NBPR_PROJECTMANAGER-M
SAP_NBPR_PURCHASER-K
SAP_NBPR_PURCHASER-M
SAP_NBPR_PURCHASER-S
SAP_NBPR_PYADMIN_HCM-M
SAP_NBPR_QUALMGR-S
SAP_NBPR_RESOURCEPLNR_SERV-S
SAP_NBPR_SALESPERSON-M
SAP_NBPR_SALESPERSON-S
SAP_NBPR_SERVAGENT-S
SAP_NBPR_SERVEMPLOYEE-S
SAP_NBPR_SHOPFLOOR-S
SAP_NBPR_STRATPLANNER-S
SAP_NBPR_TMADMIN_HCM-M
SAP_NBPR_TMPROCESSOR_HCM-S
SAP_NBPR_TRAVEL-S
SAP_NBPR_TREASURER-S
SAP_NBPR_WAREHOUSECLERK-S
SAP_NBPR_WAREHOUSEMANAGER-M
SAP_NBPR_CN_CUSTOMSAGENT-S
SAP_NBPR_CN_AR_CLERK-S
SAP_NBPR_CN_FINACC-S
• User roles delivered with SAP Best
Practices provide specific user
menus for demo or reference
purposes. These are only required if
you are using the updated SAP
NetWeaver Business Client interface,
and are intended for demo or
evaluation use.
• The new SAP Best Practices roles are
ceated according to the naming
convention SAP_NBPR_*
• The roles are delivered via the the
technical SAP Best Practices Add-On
together with all other technical SAP
Best Practices technical objects.
New Enablement Kit for SAP NetWeaver Business
Client

New Enablement Kit for SAP NetWeaver Business
Client – V1.30: The versioning is conform with the
standard SAP Best Practices versioning: V1.30
refers to the fact that this is the first version of the
Enablement Kit for SAP NWBC 3.0.

The enablement kit consists of:

Instructions for using POWER Lists, Reports
and Roles

Development instructions for POWER Lists

Overview of existing POWER Lists and
Reports

Guided Procedure for a quick and rapid
prototyping (see Guided Tour in the menu)
Tool and Activitation Related Enhancements


Reduced activation time
Extended personalization ability (cross company enterprise structure) in the Solution Builder
SAP Best Practices Solution Builder:
Enhanced Graphical Scoping
Enhanced Graphical Scoping

Design as known from the Solution Configurator for SAP Business All-in-One

Enhanced application area editor


The scenarios of a
solution are sized
dynamically and ordered
into a solution map-like
view
The application areas are
defined in the application
area editor.