Rainford Parish Council MINUTES OF A MEETING HELD ON MONDAY 27 OCTOBER 2014 COMMENCING AT 7PM IN THE COUNCIL CHAMBER AT RAINFORD VILLAGE HALL Present Councillors K Aspinall, I Brown, J Collins, D Grice, P Jones, R Leach, M Lee, M Lyons, R Reynolds, V Sheedy, D Wesley (Chairman) In attendance S Powell (Clerk) 2 Residents 198. APOLOGIES: Councillors L Mussell, D Nichols, R Nichols 199. ABSENT: Councillor D Monk 200. DECLARATION OF INTEREST None. FORMAL ANNOUNCEMENTS FROM THE CHAIRMAN None 201. 202. POLICE REPORT Merseyside Police were unable to attend but sent a report which the Clerk read out. The report is attached in Appendix 1. The Clerk also read out an email sent to Borough Councillor Allan Jones from Sergeant Dave Paxton regarding the recent attempted burglary at the Co-op. 203. TO HEAR AND PESPOND TO ANY QUESTIONS/DEPUTATIONS BY COUNCILLORS OR MEMBERS OF THE PUBLIC None. 204. TO APPROVE AS A CORRECT RECORD THE MINUTES OF THE MEETING HELD ON MONDAY 27 SEPTEMBER 2014 The following amendment was made on page 7: ‘The timescale of the project is for the work to be completed in the summer of 2014’ was altered to ‘The timescale of the project is for the work to be completed in the summer of 2015’. RESOLVED: That the minutes be agreed as a true and accurate record. 205. i. ii. iii. MATTERS ARISING FROM THE MINUTES 191v – The Clerk confirmed that no reply had been received from the letter to the Bowling Club requesting a donation towards the cost of the repairs to the Pavilion. However, the work had not yet been completed. 192 – Concern was raised that 2 letters received from the Chairman of the Hub had not been read out. The Chairman explained that one of the letters had been read out under Agenda Item 187 and the other had been circulated to all Councillors on 04.09.14 and discussed at the CDC meeting. 195.2i – Councillor Collins had attended the Award ceremony for ‘Northwest in Bloom’. There are lots of categories which could be considered for entry. The Chairman confirmed that Brian Whalley would be attending the meeting about ‘Rainford in Bloom’ which had been arranged by the CDC for all interested parties. This meeting would be held at the Village Hall on 12 November 2014 at 6pm. Page 1 of 12 iv. v. vi. vii. 195.2iii – The Clerk confirmed that the Chairman of the Rainford Hub had yet to suggest a date for an informal meeting with members of the CDC. Councillor Grice informed the meeting that the Christmas Fayre Committee which consists of members of the Hub and Councillors was working well. 195.3 – Councillor Reynolds reported that Councillors Mussell and Sheedy would be joining the Health & Safety committee to review what has already been done. A further update will be given at the next meeting. 195.4 – Concern was expressed at the quality of the recent resurfacing of the pavements in the Village as several complaints had been received by Councillors, including a statements that footprints and tyre marks had been left on the coating hours after the time residents were told it would be safe to use. Councillors agreed that the quality of work for the Village Centre Project would need to be considerably higher and this would require regulating. The Clerk was asked to send a letter regarding the tarmacking to St Helens Council. 197 – The Art Exhibition was very successful with a larger number of entries and visitors than last year. The presentation ceremony was well attended. Concern was raised at the number of children that were brought to view the exhibition at the same time on one of the days. Councillor Aspinall stated he would raise the issue at the next meeting of the Governors. 206. i. CORRESPONDENCE Email from a resident concerned about the lack of a crossing patrol on Cross Pit Lane. This issue had now been resolved. ii. Email from a resident regarding dog faeces on the footpath near the Pottery pads and requesting a dog bin. This was declined following a short discussion. iii. A letter from the mayor of St Helens Council inviting a representative of Rainford Parish Council to the Remembrance Service in St Helens. Councillor Reynolds would be representing the Parish Council and Councillor Sheedy said he would also attend. iv. Letter from the PWLB confirming the Loan Schedule. v. A letter from St Helens Council regarding an illegal banner advertisement on the wall outside the Village Hall. This referred to the banner for the Art Exhibition which had been removed as requested. The Chairman explained that the objection was because of it being in a conservation area. vi. A letter from the Rainford Roots project with a complimentary copy of the book published following the project and thanking the Parish Council for its help and support over the duration of the assignment. vii. Email from Bev Kendrick regarding the cost of the elections next year. viii. Email from Terry Bates thanking the Council for sponsoring the marquee at the Rainford 10k and giving details of the event which was very successful. ix. A card thanking the Council for flowers sent for a Golden Wedding. x. Letter from a firm of solicitors referring to an alleged incident in 2012. This will be passed on to the Insurance Company. It was confirmed that nothing was reported on the night of the incident. xi. Email from the Woodlands Burial Site apropos a craft fair in aid of Willowbrook Hospice on 2 November 2014 and an invitation to Councillors to visit on 5 November @ 11am. 7 Councillors indicated that they would be visiting. RESOLVED: That the Correspondence be accepted. 207. ACCOUNTS FOR PAYMENT Details of the Income and Expenditure for September 2014 had been circulated prior to the meeting. See Appendix 2 for further details. RESOLVED: That the Accounts be accepted. Page 2 of 12 208. COMMITTEE & COUNCILLOR REPORTS 208.1 Finance, Planning and Administration. Minutes of the meeting held on 22 October 2014 were circulated. See Appendix 2. FINANCE Donations It was agreed to make the following donations: Rainford Band - £500.00 Rainford Rangers - £100.00 British Legion - £100.00 Proposed by Councillor Brown, seconded by Councillor Reynolds and carried unanimously. The request for funding towards the Firework display by St Helens Rotary was declined. Following a short debate, Councillors decided to refer the request from NECA back to the FPA committee for further discussion at the meeting on 19.11.14 RESOLVED: That the Finance Report be accepted PLANNING 3 sets of plans were for considered. See Appendix 2 for further details. No objections were raised to 2 sets but concerns were raised regarding application P/2014/0760. Several Councillors had undertaken a site visit and it was concluded that although the plot appeared to be small for the building proposed, there were no grounds for objections as it presumably conformed to building regulations. Councillor Aspinall moved that the plans be agreed, Councillor Jones seconded and the motion was carried unanimously. RESOLVED: That the plans be agreed en bloc 208.2 Community Development No formal report was available as Councillor D Nichols was unable to attend the meeting. The minutes of the meeting held on 8 October 2014 are attached in Appendix 3. The meeting re ‘Rainford in Bloom’ will take place at 6pm on 12.11.14. Councillor Brown asked for clarification of membership of the Hub and was informed that it is for those who have Businesses in Rainford. 208.3 Health and Safety This item was dealt with under 205v. 208.4 Borough Council No formal report was available as none of the Borough Councillors were able to attend the meeting. 209. ANY OTHER BUSINESS Councillor Brown asked when the Village Centre improvement scheme would be discussed. The Chairman informed the meeting that it will be on the agenda for the next FPA meeting and the Full Council Meeting on 24.11.14. ii. The Chairman reminded those present about: the Civic Ball on Saturday 1 November Remembrance Sunday on 9 November The Body Shop Party on 14 November Lancashire Day on 27 November iii. Councillor Aspinall offered apologies for Remembrance Day as he would be on duty in Church. iv. Councillor Lee requested clarification over who could attend the Rangers’ meetings and was informed that the meeting s are open to anyone who wishes to attend. i. Page 3 of 12 210. DIARY DATES 1.11.14 1.11.14 7.11.14 9.11.14 14.11.14 19.11.14 22.11.14 24.11.14 27.11.14 5.12.14 6.12.14 8.12.14 12.12.14 15.12.14 11am Borough Councillors’ surgery 7 for 7.30pm Civic Ball in aid of the Chairman’s charities 6pm MP’s surgery 10am Remembrance Day 7.30pm Body Shop party in aid of the Chairman’s charities 6.30pm Finance, Planning & Administration Committee Meeting 2pm Rangers’ meeting 7pm Parish Council Meeting Noon Lancashire Day Declaration 2pm – 7pm Blood Donor Session 11am Borough Councillors’ Surgery 7.30pm Festival of Carols 6pm MP’s surgery 7pm Parish Council Meeting followed by Festive Refreshments There being no other business, the meeting closed at 8.00pm __________________________________ Chairman Page 4 of 12 APPENDIX 1 POLICE REPORT TO RAINFORD PARISH COUNCIL The following reports to the Police concerning incidents in the Rainford, Crank & Kings Moss Areas, were received during SEPTEMBER 2014 BURGLARY (OR ATTEMPTED BURGLARY – 4 incidents have occurred during this period. 1. St Helens Road, Rainford – 2 x Male Offenders smashed the ground floor window of a private dwelling house to gain entry and steal a quantity of cash; One of the males was subsequently identified from CCTV footage and was listed as wanted by Police. (Recent arrest made in connection) 2. Reeds Lane, Rainford – Unknown Offender(s) entered a farm outbuilding by forcing a window and then hotwired an electronic roller shutter from inside in order to steal a Quad Bike and other items. 3. Thickwood Moss Lane, Rainford – Unknown Offender(s) smashed the ground floor conservatory door of a private dwelling house to gain entry. An ipad and a wrist watch were then stolen. 4. Thickwood Moss Lane, Rainford – Unknown Offender(s) smashed the patio door of a private dwelling house in order to gain (partial) entry – No items were taken. CRIMINAL DAMAGE –2 incidents have occurred during this period. 1. Church Road, Rainford – Deliberate damage was caused to the paintwork of a car parked on a Public House Car Park (unwitnessed) 2. Holly Crescent, Rainford – Fire damage was caused by deliberate means (Arson) to a car parked outside a private address. This incident was witnessed by a neighbour and is currently under investigation. THEFT (OTHER) – 2 incidents occurred at the following locations: 1. Church Road, Rainford – A male offender was seen taking items from a shop and then making off without payment (incident also captured on CCTV). Following an area search by Police, the male was then subsequently arrested and charged. 2. Church Road, Rainford – A purse was stolen from the staff room of a shop premises (unwitnessed) THEFT OF (OR FROM) A MOTOR VEHICLE – 2 x incidents have occurred at the following locations: Page 5 of 12 1. Higher Lane, Rainford – A battery was stolen from a combine harvester vehicle, which had been left overnight in an open sided barn (unwitnessed). 2. Sandwash Close, Rainford – A van was stolen overnight (without keys) from the yard of a Commercial Premises (unwitnessed) ANTI SOCIAL BEHAVIOUR INCIDENTS Local ASB incidents reported during this period have included: 1. Holly Crescent, Rainford – Complaint received concerning several nuisance motorcycles in the area. 2. St Helens Road, Rainford – Report received regarding excessive noise emanating from a private function (marquee) 3. Springfield, Rainford – Complaint received from a resident regarding excessive noise coming from a nearby flat. Appropriate advice was given in each case, particularly in relation to the complaints of noise nuisance, which were referred to St Helens Council Environmental Services. ARRESTS Notable Arrests this month were made as follows: 1. Whalley Avenue, Rainford – 1 x Male arrested for being drunk & disorderly in a public place 2. Croxteth Drive, Rainford – 1 x Male arrested for assault (following a domestic incident) 3. A570 (Rainford By-Pass) – 1 x Female arrested for a breach of the peace. 4. Sandwash Close, Rainford – 1 x Male arrested for Theft of items from a Shop 5. Cross Pit Lane. Rainford – 1 x Male arrested for Theft (Plus also believed responsible for posing as a bogus charity collecter). PCSTO (0211) Keith Howard Rainford Police Station Tel: 0151 777 6055 Page 6 of 12 APPENDIX 2 MINUTES OF A MEETING OF THE FINANCE, PLANNING AND ADMINISTRATION COMMITTEE OF RAINFORD PARISH COUNCIL HELD ON WEDNESDAY 22 OCTOBER 2014 at 6.30pm IN THE COUNCIL CHAMBER PRESENT: ABSENT: Councillors: K Aspinall, I Brown, J Collins, R Leach, M Lee, R Reynolds (Chairman), D Wesley Sally Powell – Clerk None 1. APOLOGIES: Councillor: P Jones 2. PLANS: (See attached sheet) 3 sets of plans were considered. There were no objections to two sets of plans, but possible concern was raised over P/2014/0760 about there being enough space on the plot for the dwelling proposed. Various Councillors stated that they would undertake a site visit and report back at the Full Council Meeting on 27.10.14. 3. INCOME & EXPENDITURE: (See attached sheet) Councillor Brown stated that transfers between accounts should not be shown on the statement. She also asked the Clerk whether the amount shown for the payment of the PWLB loan was for the existing loan or the newly acquired one and why there was no figure shown for the credit given by British Gas. Additionally, she wished to know whether a debit card had been obtained and if membership of SLCC had been acquired. The Clerk answered all these queries to the satisfaction of the meeting. 8. DONATION REQUESTS Requests for donations have been received from Rainford Rangers, Rainford Band, the North End Community Association and St Helens Rotary for the Firework display. Following a discussion, the committee suggested the following is implemented: Rainford Rangers - Donation of £100.00 Rainford Band - Donation of £500.00 NECA - Decision deferred until the Full Council meeting pending further enquiries St Helens Rotary Declined 1. 2. 3. 4. 9. AOB Cllr Brown asked for an update on the progression of the Insurance claim, which the Clerk gave. Cllr Brown asked for clarification regarding the Internal Auditor. Cllr Wesley suggested that the heavy white crockery with the brown pattern on the rim should be disposed of. Following a discussion, this was agreed and it was further proposed and carried that the space in the kitchen cupboard should be used for 50 pieces of each type of the white china for use at the Luncheon Club by the Rainford Senior Citizens Social Committee. Attempts will be made to sell the crockery no longer required. Cllr Brown asked the Clerk for an update on the Insurance Claim and the meeting was informed that the Insurance Company will pay £1000.00 to re-install the security system on a like for like Page 7 of 12 5. 6. 7. 8. basis, or this amount could be put towards an upgraded system. Additionally, the Clerk is currently negotiating a figure for a cash settlement in lieu of the dress jewel and the damaged office furniture. Cllr Brown wished to know if the Clerk had investigated alternative gas suppliers. The Clerk informed the meeting that unfortunately the deal with British Gas was the best available at the moment. The Clerk informed the meeting that a request to use the hall free of charge for an Alzheimer’s awareness meeting had been received. The request was declined. Cllr Lee asked if there was a cost involved in putting on the Art Exhibition. The Clerk informed the meeting that it was approximately £1200.00. A discussion followed with various suggestions being made including a holding a raffle throughout the Exhibition and having a donation box available. It was agreed that this would be discussed further at the Full Council Meeting on 27.10.14. Cllr Wesley proposed a vote of thanks to Cllr Reynolds for chairing the meeting at very short notice. There being no other business, the meeting closed at 7.30pm. _____________________________________ Chairman RAINFORD PARISH COUNCIL PLANS - October 2014 NUMBER APPLICANT DESCRIPTION SITE ADDRESS P/2014/0745 Mr M Betton 83 Chruch Road, Rainford WA11 8EZ First floor rear extension 83 Chruch Road, Rainford WA11 8EZ P/2014/0758 Mr David Groom Unifrax Limited, Mill Lane Rainfordd WA11 8LP Installation of 8 No Windows, into existing building over looking interbal site carpark. Unifrax Limited, Mill Lane Rainfordd WA11 8LP P/2014/0760 Mr Dutton c/o 23 Stamford Park Road Hale, UK, WA15 9EL Erection of 1no detached dormer bungalow with associated parking. 17 Holly Crescent, WA11 8ET Chairman Page 8 of 12 REMARKS RAINFORD PARISH COUNCIL INCOME & EXPENDITURE SUMMARY Sep-14 Date Paid 04.09.14 04.09.14 05.09.14 05.09.14 10.09.14 30.09.14 08.09.14 08.09.14 15.09.14 19.09.14 19.09.14 19.09.14 19.09.14 19.09.14 19.09.14 19.09.14 19.09.14 25.09.14 25.09.14 22.09.14 24.09.14 25.09.14 29.09.14 Company Name Sapphires Venue & Balloon Cleanse Cleaning Sloutions Ltd Eric Cox Barclays Bank Barclaycard PWLB Costco/S Powell Wendys Flowers Scottish Power BDO Costco/ S Powell B&Q/ J Kenyon Edmundson Electrical/J Kenyon St Helens Council St Helens Council St Helens Council St Helens Council Titan Telecom Titan Telecom United Utilities St John Ambulance AOL St Helens Council Detail Chair Covers for wedding 22.08.14 Cleaning Services Repair to wall Bank charges Card Machine Loan Cleaning Materials Anniversary Flowers Electricity Fee for external audit Archive boxes Lightbulbs Lightbulbs for kitchen Salaries Pension Contribution NI Fee Telephone & Broadband Water Bill Wall bracket for defibrillator Broadband Rates TOTAL VAT £150.00 £292.50 £570.00 £12.15 £28.96 £3.16 £2,615.00 £48.46 £6.92 £60.00 £10.00 £232.00 £38.67 £480.00 £80.00 £23.32 £3.33 £8.00 £1.33 £24.10 £4.02 £3,602.80 £272.61 £98.23 £40.00 £63.82 £10.64 -£63.82 -£10.64 £162.58 £83.00 £13.83 £15.31 £2.56 £1,181.00 £10,000.02 INCOME Bar Sales Main Hall Reception Room Rent Other PWLB Loan Bank Balances @ 30.09.14 Bar Current High Interest Chairman Page 9 of 12 £ 2,935.00 £ 1,382.50 £ 80.00 £ 1,779.75 £ 113.50 £ 8,975.00 £ 15,265.75 £ 5,849.55 £ 3,157.60 £ 29,634.26 £ 38,641.41 £163.82 APPENDIX 3 MINUTES OF A MEETING OF THE COMMUNITY DEVELOPMENT COMMITTEE OF RAINFORD PARISH COUNCIL HELD ON WEDNESDAY 8 OCTOBER 2014 Present: Councillors: Grice, Lyons, Monk, Mussell (arrived 6.40pm), D. Nichols (Chairman), Reynolds, Sheedy, Wesley Resident members: A Bradley, M Olley (arrived 6.55pm), R Waring S Powell (Clerk) Absent: Councillor Collins 1. Apologies: Councillor: R Nichols The Chairman read out a letter of resignation from resident member Simon Rigby. The Chairman and other members of the committee expressed their regret that Mr Rigby had resigned from the CDC. All agreed that he had made very valuable contributions and that he will be missed. 2. Minutes of the previous meeting held on 26 August 2014: The minutes were unanimously approved as a correct record with the following amendment: Item 5 – ‘Liner Park’ was amended to ‘Linear Park’ 3. Matters arising from the minutes: 2 - Councillor Grice informed the meeting that Rainford Band intends to alter the date of the March & Hymn competition to the bank holiday weekend at the end of May 2015. Councillor Mussell stated that she had contacted the Events Team at St Helens Council, who are making direct contact with the Band and will give as much assistance as possible. 5 – A volunteer to help with the website has not yet been found. Councillor Sheedy offered an alternative name to contact at Rainford High and Councillor Mussell stated that NS Connections who have an office in the Village Hall will assist in the meantime if required. - The Facebook page has been created. - The newsletter has been drafted and it will be ready to go out next week. An alternate distributer found. 8 - A letter will be distributed to organisations, Schools, Rainford Hub and any other interested parties inviting them to a meeting on 12 November 2014 about entering the Britain in Bloom competition next year. It is hoped that Brian Whalley will be able to attend this meeting. 9 - The Clerk confirmed that Santa’s Sleigh is currently being built behind the Village Hall. 4. Project and Working Group Reports: Website: Covered in Matters Arising. Newsletter: Covered in Matters Arising. Environmental projects: The Chairman informed the meeting that the Clerk had received a letter from St Helens Council regarding the banner for the Art Exhibition, stating that it had to be removed. A banner has also been placed on the wall, without permission, advertising the Firework display. Councillor Mussell declared an interest in the organisation of the Firework display. After a short discussion Councillor Reynolds agreed to arrange a meeting with the Planning Department and inform Borough Councillor Allan Jones about this as he is on the Planning Committee. Page 10 of 12 ACTION: Councillor Reynolds to contact the planning department and Councillor Allan Jones Heritage Society: RW reported that the Heritage Society had included activities all over the Parish during the year and there had been visitors from all over the North West to the WW1 exhibition at Inglenook Farm. The Heritage weekend had not been so well attended this year, but useful contacts had been made and a profit of over £200.00, which was a bonus as it is not a fund-raising event. The Heritage Society now has a Facebook page and work continues on the website. There is concern over the loss of revenue from Indoor meetings and plans are in place to make these meetings more social. A coffee morning is planned for 25 October 2014 and tickets are now on sale for the Country & Western evening on 6 December 2014. Items are being gathered for a Victorian display in December which the Chairman of the Parish Council is opening and the Mayor will also be attending. Additionally, a display of recently found items from metal detecting is being planned. ACTION: The Clerk to create a link between the RHS Facebook page and the RPC website. 1st Responders: MO informed the meeting that 3 new responders were currently in training. 5. Business Hub: There was a discussion regarding the relationship between the CDC, the Parish Council and the business Hub and the aims of each of these groups. It was agreed that as the groups have a common purpose in the Village improvement scheme, it is very important that links are maintained and that a good working association with the business hub is upheld. ACTION: The Clerk to request an informal meeting between the Chairman and Vice Chairman + another member of the Business Hub and the Chairman of the Parish Council, the Chairman of the CDC and Councillor Sheedy. 6. Village Christmas Fayre: Councillor Grice informed the meeting that plans are moving forward for this event and 25 stalls have been booked so far. The cost of the stalls for businesses is £50.00 with a gazebo and £35.00 without. Stalls for Voluntary organisations are free. Whalley Avenue and Leyland Road will be closed to traffic and the stalls will go as far as the Eagle & Child. 7. Rainford in Bloom: Covered in Matters Arising. 8. Any Other Business: 1. RW asked why nothing had been done regarding the upgrading of the noticeboards around the Parish. After a short discussion it was generally felt that replacing the boards may be part of the Village Improvement Scheme. DW reminded the meeting that there is a community noticeboard outside the Parish Church Hall. It was suggested that the Councillors for the wards that have noticeboards should be responsible for keeping them up to date. ACTION: The Clerk to put a notice on each of the boards giving details of the Councillors for that ward as a point of contact for displaying notices. Page 11 of 12 2. RW asked why nothing had been done about sponsorship of a Christmas tree and lights outside the Village Hall. Councillor Mussell informed the meeting that the CIF has bought additional coloured lights in the tree on the lawn that is usually lit up at Christmas. The lights will be switched on 17 November 2014. Furthermore, there will be lights around the lamp posts in the centre of the Village. The lights will be on all day as they have very low energy bulbs. 3. RW stated that the trees on the lawn in front of the Village Hall obscured the building and should be removed. ACTION: Councillor Mussell to contact St Helens Council regarding the status of the trees. 4. AB informed the meeting that Fly grazing is becoming an increasing problem in the North West. A private member’s bill is currently before parliament to give land owners the right to remove animals that have been left on their property. She encouraged everyone to write to their MP asking him to support the bill. ACTION: The Clerk to put this information on the website. 5. Councillor Sheedy proposed a vote of thanks to Councillor Reynolds for running the Rainford 10k in support of the Chairman’s charities. Councillor Reynolds was pleased to report that he had completed the race 5 minutes faster this year. 6. Councillor Sheedy asked what had happened to the Round Table in Rainford and whether anything could be done to revive it. Councillor Wesley informed the meeting that there remained a very active 41 Club in Rainford, but recent attempts to restart the Round Table had been unsuccessful. ACTION: Councillor Sheedy to contact Keith Davenport who is the current Chairman if the 41 Club and invite him to attend the next CDC meeting and talk about the activities of the 41 Club. 7. Councillor Mussell expressed congratulations to Vicky (the Administration Assistant) and the bar staff for the excellent service provided at the Las Vegas Charity event. 8. Councillor Mussell suggested that there should be a ‘Rainford Village Hall’ sign on the front of the building. ACTION: Councillor Reynolds will discuss this with the planners. 9. The Chairman reminded those present about the Civic Service at Corpus Christi on Sunday 12 October 2014 and the Civic Ball on 1 November 2014, along with other upcoming dates. 10. The Chairman requested that in future members of the committee should contact the Clerk in advance of the meeting to put matters they wished to discuss as agenda items rather than raising them under AOB. 9. Date of next meeting: 26 November 2014 at 6.30pm in the Council Chamber at Rainford Village Hall. There being no other business, the meeting closed at 8.00pm ________________________________________ Chairman Page 12 of 12