Computer Census 2015
Submission
Quick Guide v1.0
School ICT Progression Strategy
Table of Contents
Introduction ............................................................................................................................................3
Help ................................................................................................................................................3
Background ............................................................................................................................................3
Completing the Computer Census .........................................................................................................4
Entering Census information ..................................................................................................................5
Field contents.........................................................................................................................................6
Computer data selections 2015 ............................................................................................................ 10
Related Documents.............................................................................................................................. 10
Accountabilities .................................................................................................................................... 10
Contact ................................................................................................................................................ 10
Review ................................................................................................................................................. 10
Approving Authority .............................................................................................................................. 10
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Introduction
The Census of Computers in Government Schools (the Census) is now included in the School ICT
Progression Strategy (SIPS) annual ICT self-assessment survey.
Principals are responsible for the accuracy and timely submission of the Census. Specialist
Technicians are responsible for completing accompanying ICT survey.
Your school’s Specialist Technician will assist you to complete the Census of Computers in schools as
part of your school’s SIPS ICT annual self-assessment.

School ICT Progression Strategy (SIPS) > Select “Assess”. (requires a School Principal, Learning
Technologies Coordinator, Specialist Technician, School Technician’s username and password).
Principals, Learning Technology Co-ordinators and Specialist Technicians have access to edit the
Census survey.
The Census must have the endorsement of the Principal before it may be submitted with the ICT
survey.
Please check computer numbers for the whole school against the results
for the 2014 Census, to ensure accuracy.
A summary report was emailed to your school when the 2014 Census was submitted and later, a
summary version was emailed to your school’s email address on 10 October 2014.
Once the Census and SIPS ICT annual self-assessment is complete, you are able to view your
school’s ICT age, capability and maturity, and compare against the region and state average using the
PRISM School ICT Dashboard.

PRISM School ICT Dashboard > Select “Review”. (requires a School Principal, Learning Technologies
Coordinator, Specialist Technician, School Technician’s username and password).
Help
Questions regarding this guide or the Census should be directed first to your Specialist Technician,
then to the online Service Gateway (https://www.eduweb.vic.gov.au/servicedesk/).

Select ‘Log a Service Call’ and choose Census of Computers.
Background
In previous years, the Computer Census was submitted on eduWeb using the Computer Numbers
application.
The old Census system has been closed and the SIPS version of the Census is now available in a
single submission portal at: https://www.edustar.vic.edu.au/SIPS
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Completing the Computer Census

Browse to the SIPS web application at: https://www.edustar.vic.edu.au/SIPS and login with your
User Name and Password.
The survey application will open at the following page:

Click on the ‘Assess’ tile.
Upon entering your school’s Survey Response page, the following tabs will be available:
Survey, Census, Network Performance, Device Performance and Attachments
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
Click the Census Tab
The bottom of each page has Save, Next and Previous buttons to navigate between tabs.
As a general rule completing this section requires you to:



Add computers obtained since the last Census
Remove computers which are no longer in use
Check your existing information is accurate for all computers listed on your Census
Please do NOT include the following in your Census data:
Excluded Items
Description
Notebooks for Teachers and
Principals (eduSTAR.NTP)
Do not enter information about notebooks provided by the
Department as part of the Notebooks for Teachers and
Principals Program (formerly NTPP). This information is
collected from central systems.
EBook readers
Devices such as Kindles, Kobo’s and the like are designed
primarily for the purpose of reading digital books and
periodicals and are not included in the Census.
Other devices
Devices such as music players, iPods, phones and similar
devices are not included in the Census.
Tablet devices are included in the Census, this includes both Apple iPads and Android tablets.
Entering Census information
If any computer information has been previously entered you will see it listed, otherwise the list will be
blank.
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Add rows:
1) Select the Add button to begin entering computer information.
Edit rows:
2) Select the Highlighted ‘Edit’ at the start of the row you wish to alter and update the required
information.
The data entry screen will appear to allow you to enter information.
3) Click through each field and select the relevant options.
Field contents
The following briefly describes the content required for the entry fields listed above:
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Quantity
List how many devices of this type in your fleet.
Note – identical machines with the same purchase date may be listed on a single row.
Purchase Date
The date these machines were purchased, leased, upgraded or otherwise acquired.
Click into the field to use the date picker.
If the machine you’re entering is a virtual machine, select the date the host machine was purchased.
Use
Choose the general use type of a machine (desktop, notebook, Tablet) and the general area of use
(admin, staff, student).
Administration computers are defined as any machine connected to the administration (CASES)
network.
Netbooks and notebooks were originally a distinct type of laptop, recent
Funding Type
Funding Types
Definition
Fully funded by Victorian government grants, Student
Resource Package, or school funding.
School/State Funded
Includes: purchased, leased or donated computers.
Excludes: NSSCF-funded computers, co-contribution funded,
and student or staff owned computers.
Co-Contribution
Partially funded by the student/parent and partially by
Victorian government grants, Student Resource Package, or
school funding.
Includes: netbook trial computers, netbook programs and
computers initially funded by the government which become
the property of the student under agreement with the school.
NSSCF
Computers for Years 9–12 funded by the Federal
government’s Digital Education Revolution National Secondary
Schools Computer Fund.
Student Owned
Computers 100% owned by the student or parent with no
school or Government funding component.
Staff Owned
Computers 100% owned by the staff member with no school
or Government funding component.
Allocation Type
Subject
Definition
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Subject
Definition
Shared
The computer is used by more than one individual throughout
the school year.
Servers should be listed as Shared
Dedicated to one Individual for
more than 12 Mths
Only one Individual has use of a particular computer for more
than 12 months. This may include the students taking the
computer home. This may also apply to staff computers.
BYOD (Bring your own device)
The student or staff member brings their own computing device
to use for school purposes.
Type
The type refers to the processor type. E.g. 32-bit processors are x86, 64-bit processors are x64 and
most mobile devices use an ARM architecture.
Note: Ensure the correct processor hardware type is selected.
Most newer Intel/AMD processors are x64, even if a 32-bit operating system is installed on the device.
Allocation of computers to Funding Type
The Allocation Type has implications for software licencing, please ensure BYOD only goes with
student owned or staff owned.
Funding Type
Allocation Type
Shared
School/State Funded
OR
Dedicated to one Individual for more than 12 Mths
Shared
Co-Contribution
OR
Dedicated to one Individual for more than 12 Mths
Shared
NSSCF
OR
Dedicated to one Individual for more than 12 Mths
Student Owned
BYOD
Staff Member Owned
BYOD
Model
The model of computer used.
If the model isn’t listed, select either:

“Other Device with Legacy Processor” if using an older processor like a Pentium 3

“Other Device with Modern Processor” if using an unlisted modern processor.
Please enter the processor model in the comments.
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Operating System

Select the Operating System used from the drop down list.
If the OS used isn’t listed, select “Other” from the drop down list and enter the OS used in the
comments.
Campus
Select the appropriate campus number. For single campus schools, this will be campus one. Multicampus schools may need to adjust their data to apportion computers correctly to their campuses. This
may require additional data rows and editing.
Comment
Add any comments that may assist with identifying the location or type of device, or purchase details,
lease information etc.
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Computer data selections 2015
The following computer details can be chosen from the drop down lists in the ‘Add’ and ‘Edit’ screens.
Related Documents
This guide is written to accord with the Census of Computers in Schools Policy document. This
document is available through Policy and Resources Group, Information Technology Division.
Accountabilities
Principals are responsible for ensuring that the Census data is accurate and submitted on time. The
Specialist Technician is responsible for completing the accompanying ICT survey and assiting in the
completion of the Census.
The Department’s Information Technology Division is responsible for quality assurance of the Census
process and providing reports and analysis of the results.
Contact
Questions regarding this guide or the Census should be directed first to your Specialist Technician,
then to the online Service Gateway (https://www.eduweb.vic.gov.au/servicedesk/).
Review
This Guide will be reviewed together with the supporting policy, every 12 months, or earlier if
necessary.
Approving Authority
Changes to these guidelines may not be invoked without prior approval by the General Manager,
Information Technology Division.
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