Project
Management
Project Proposal Documentation
Initiating
 Business need
There is no university in Bahrain implementing this type of learning, our target audience
(Accounting Business Students) show a good response and welcome the idea.
 Identify options
a) CDs
b)
Macbook
c)
iPad
 Identify selection criteria
Limited budget BD 75,000 - 10% more
9 months
 Select an option
iPads because the CDs is a technology that has been used from ages. Nevertheless, the price
of Macbook is very high and we don’t have enough budget, so the decision was to use iPad;
it is potable and light, more advanced, cheaper than Macbook.
 Create a project charter
Project charter
Business need
This project aims to enhance the way
accounting students of Bahrain Polytechnic do their
studies (e-books, notes, e-mails, home works, etc…).
Added to that, this project will help to reduce the need
for papers and ink which will reflect positively on the
environment. Nevertheless, students will no longer
need to pay to buy books. Moreover, it will be easier
for tutors to share files and documents with student
which will save time and effort. Moreover, the polytechnic will save a lot of money since
they will not pay for papers, printers, and ink. Added to that, we have conducted a survey
for all accounting business students and it shows that most of the participants consider iPad
as a favorable device for learning improvement, and they all seek a green environment.
Product description
E-learning project in Bahrain Polytechnic will be high technology project, implemented
specially for Bahrain Polytechnic Students. The E-learning project will be implemented in
Bahrain Polytechnic current location.
The E-learning project will be for four classes of Business Accounting students. There will be
six trolleys with 32 iPads in each one of them and total of 175 and each trolley will be
connected to one MacBook to be updated and to install the Applications in the iPads. The
trolley will be in the Library Learning Centre, where each student has to rent an iPad, instead
of buying regular books, it will be available for them downloaded by the Library Learning
Centre in the iPads. Furthermore, each iPad will be in a blue cover for the students and red
cover for the tutors
Before renting the iPads, the students have to sign a contract in case of losing the iPad, they
will have to pay compensatory of BD50 and if they did not return the iPad, their grades will
be hold and they will not be graduated. However, if they damage the iPads it will be their
responsibility to fix it.
The iPads will be tracked by Radio-Frequency Identification tag, to know which iPad with
whom. In addition, we will have a machine in the Library Learning Centre to check out and
check in the iPads by scanning the iPads rented and the student ID to identify the iPad
owner.
Project rationale
If this project implemented, it would be beneficial for business students at Bahrain
Polytechnic. They would expand their learning's methods through studying from iPads which
contain all books which are related to their courses, instead of depending on few materials
during semesters. Furthermore, a business student could have many books in an iPad and
this is effective to reduce students' efforts of carrying their books. In addition, reading books
by using iPads would allow students to resize the fonts to the size that they prefer, which
would make them read their books in iPads properly without straining their eyes. Also,
students would be given the option to either purchase books or renting iPads. This would
make them recognize the importance of reading, and gathering information from books to
increase their knowledge. As well as, iPads would be available to students at all times. They
could rent them from the library and use them to prepare for their coming lessons through
summarizing and revising.
Project stakeholders
The project stakeholder consist of three types of stakeholders which are authorizing
stakeholder, principal stakeholders and a project manager. Ministry of education is the
authorizing stakeholder for E-learning project. Also, ministry of education and Bahrain
Polytechnic staff (Business Tutors, Librarian, Bahrain Polytechnic students and Bahrain
polytechnic security officers) are the principles stakeholders. Lolwa AlRowaei is the project
manager.
Constraints
The budget for this project is BD 75,000. If we implement it to all Bahrain Polytechnic
Students it will exceed the budget, we decided to implement it only for four classes of the
Business Accounting students. Another constraint is we have to implement the project
within 9 months even without testing it before the implementation.
Assumptions
It is assumed that all e-books are available
in the store, so the LLC staff will be able to
download all the needed e-books for the students.
Added to that, all students know how to use the
iPads in their learning and they are familiar with it,
so there will be no difficulties with dealing with
this device. Nevertheless, all the e-books are
cheaper than the ordinary books, due to the fact no papers and inc are used in them.
Project Scope
Project Product
The E-learning project will be held in Isa Town campus, Bahrain Polytechnic in buildings 11
and 19. It will be implemented for four classes in building 11 which are: class 11.04, class
11.25, class 11.05 and class 11.11. The trolleys and the renting machine will be in Library
Learning Centre in building 19 on the third floor.
We will have a contract with Batelco (Bahrain Telecommunication Company) to provide us
with Wi-Fi routers and a fix line for the routers for the four classes, because Bahrain
Polytechnic is currently using Batelco internet services. The total cost of it will be BD
721.160. In addition, we will buy 175 iPads from i-Machines which will cost us BD 36,750.
We are using the special colours of Bahrain Polytechnic (red, blue) for the iPad covers, red
for tutors and blue for students. It will cost us BD 1,225 for 175 covers, and for the screen
protection guards we will pay BD 525. Also, we are printing the Bahrain Polytechnic logo on
the back of the covers which will cost us total of BD 1,225.
In addition, we will provide six trolleys to keep the iPads safe and stored in one place and
each trolley will be connected to one MacBook to install the applications, softwares as well
as updates and control of the iPads.
Furthermore, we are going to buy certain softwares, such as Firewall, Proxy Server and Antivirus (Avast) as IT students recommended to us. The firewall will help us to control the
network traffic and the communication between the iPads and other devices while using the
network. In addition, we will use the Proxy Service to filter the internet traffic. Moreover,
the Anti-virus will be additional software to help us preventing the iPads from viruses and
crashes. Firewall will cost us BD 2.226, and the Anti-virus with the Proxy Server is free.
The students must rent the iPads by scanning the Radio-Frequency Identification tag in the
renting machine and they have to scan their ID as well; to identify the iPad owner, then they
have to go to the Library reception area to pay the fees of BD 50 and sign the contract, after
that, they will receive the iPad. Note that, the LLC will be responsible for downloading the ebooks for the students.
The Radio-Frequency Identification tag will be on the back of each iPad and under the
covers. These tags will help us to identify each iPad and the owner of it, and will help us to
track the iPads inside Bahrain Polytechnic Campus.
In scope:
Out scope:

Scope creep:
Having a formal approval from the ministry of education. It would not be possible to
provide this approval because there are many procedures to follow in order to have
this approval, and there is not enough time to follow them.
Deliverables and objectives
Deliverables
Sign contracts
Choose design
Time
Cost
Quality
st
Three months: from 1 Four Batelco
Professional package with 16Mbps
September 2014 to broadband=BD 721.16 speed, it offers to upload 2Mb and
30thNovember 2014
80GB as threshold. Throttle speed is
4Mbps ("Home broadband
packages,”).
Two weeks: from 5th 175 iPads covers
March 2014 to 18th March design = BD1,225
2014
The size of Bahrain Polytechnic logo
covers would fit to the iPad’s size
which is 240 mm height, 169.5 mm
width and 7.5 mm depth. The logo
would be designed with these code
colors
( See Appendix A):
1. Red: Hue 1,Saturation
231,Luminosity 104
2. Grey: Hue 170, Saturation 0,
Luminosity 142
3. White: Hue 255, Saturation 255,
Luminosity 255
Order &Purchase
equipment/ systems
Two months : from 1st
June 2014 to 31st August
2014
175 iPads= BD 36,750 iPads: are iPads Air Wi-Fi 16GB Space
Gray.
Six iPads trolleys= BD
10,212.12
Six MAC-Books= BD
2,921.502
iTunes Gift Card
("iTunes gift
card," )=BD 42
175 Screen protection
stickers= BD 525
Covers= BD 1,267
E-books=BD 160
RFID Tag= BD16.86
iPad Trolley: It is an easy storage with
removable metal baskets, the
compartment is lockable with
completely protection and it is
chargeable with sync feature. The
wheels are large and soft, the storage
is vertical and Eco system is included
("Gilkon lock &," ).
Mac-book: Apple Mac-Book Air 13
inches, it comes with 256GB flash
storage and 4GB memory. It contains
three USB ports, thunderbolt port
("Macbook air,”).
iTunes Gift Card: A card provided from
apple to their customers to offer
them the ability to purchase
applications and software for their
apple products. The project will have
one iTunes Gift Card to purchase the
application and software needed as it
is cheaper from apple app store. For
example, firewall only costs BD 0.371.
Screen protection stickers and covers
would Protect the iPads screen from
scratches and breakage to minimize
the repairing cost. The screen
protection stickers type will be used is
the clear one, the black screen
protection would not be used for the
project as it is hard to see through it.
RFID Tag offer the ability to track the
iPads and Macbooks location
inside Bahrain polytechnic and
an alarm would start if
someone tried to take it out of
the campus ("Rfid tag
sample," ).
Total E-Learning cost=
53,840.642BD

Calculations:
1. Batelco broadband package for three months = 60*3= BD 180
Four Batelco broadband= 180*4= BD 720
Plus the fixed line monthly cost= 1.160+720= BD 721.16
2. iPad’s covers design= BD7
175 iPad's covers design = 7*175= BD1,225
3. One iPad= BD 210
175 iPads= BD 36,750
4. iPad Trolley = BD 1,702.02 ("Currency converter," ). (See Appendix B)
Six iPads trolleys= 1,702.02* 6= BD 10,212.12
5. MAC-Book= BD 486.917 ("Currency converter,”). (See Appendix C)
Six MAC-Book=BD 2,921.502
6. iTunes Gift Card = BD 42
The software purchased from the card:
Firewall= BD 0.37109 (See Appendix D& E)
Six Firewall for MAC Books= BD 2.22654
Proxy server: Free ( See Appendix F )
Anti-virus= Free ("Avast anti-virus ," )
7. Screen protection sticker= BD 3
175 Screen protection stickers= 3*175= BD 525
8. Cover= BD 7
175 Covers for iPads= 7*175= BD 1,225
6 covers for Mac-books= 6*7= BD 42
Total covers= 42+1,225= BD 1,267
9. RFID Tag= BD16.86 (Currency converter,”). (See Appendix H)
10. An accounting e-book is proximately= BD20
8 accounting e-books would be needed in this major.
20*8= BD 160
Work Breakdown Structure
Previous WBS
Updated WBS
Activity list
1.0 Collecting information
1.1 Search for a school that is implementing E-Learning
1.2 Call British School of Bahrain
1.3 Visit British School of Bahrain and interview their IT Manager
1.4 Go to Bahrain Polytechnic Library Learning centre
1.5 Go to Bahrain Polytechnic IT Department
1.6 Go to Dr. James, Bahrain Polytechnic ICT Manager
1.7 Ask the hacking class
2.0 Sign contracts
2.1 Sign contract with iMachines
2.2 Sign contract with Batelco
2.3 Sign contract with Virgin Store
3.0 Order &Purchase equipment
3.1 Purchase iPads
3.2 Purchase Mac-Books
3.3 Purchase Routers
3.4 Purchase iTunes Gift Card
3.5 Purchase protection stickers
3.6 Purchase covers
3.7 Order iPad's trolleys
4.0 Purchase& install system
4.1 Purchase& install Softwares
4.1.1 Firewall
4.1.2 Anti-virus
4.1.3 E-book service
4.2 Purchase & install Hardwares
4.2.1 RFID Tag
4.2.2
5.0 Choose design
5.1 choose covers color
5.1.1 Identify red color for staff
5.1.2 Identify blue color for students
5.2 Include Bahrain Polytechnic Logo
6.0 Final check
6.1 Check Softwares & Hardwares installed
6.2 Check Mac-books & iPads before distribution
Project Network Diagram
Gantt Chart
Personnel Resource Matrix
Budget
Appendices:
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix H
Reference:
Avast anti-virus . (n.d.). Retrieved from http://www.avast.com/index
Currency converter. (n.d.). Retrieved from
http://www.oanda.com/currency/converter/
Gilkon lock & dock i'm safe ipad trolley 2lcims32cs. (n.d.). Retrieved from
http://www.videopro.com.au/p-5331-gilkon-lock-dock-im-safe-ipad-trolley2lcims32cs.aspx
Home broadband packages . (n.d.). Retrieved from
http://portal.batelco.com/personal-broadband-services/residentialbroadband-packages/
iTunes gift card in bahrain . (n.d.). Retrieved from
http://b4bahrain.com/site/products/united-states-i-tunes-card-in-bahrain
Macbook air . (n.d.). Retrieved from https://www.apple.com/macbookair/specs.html
Rfid tag sample pack (uhf, passive). (n.d.). Retrieved from
http://www.atlasrfidstore.com/RFID_Tag_Sample_Pack_UHF_Passive_p/rfid
_tag_sample_pack.htm