Unit Program & Budget Builder

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Unit Annual

Program Planning

Buckeye Council

2015 Program Kick Off

Why Plan?

o o

No venture was ever successful without a well-laid plan.

A well planned annual program impacts your: o

Scouts, who get excited about upcoming events & stay with the unit throughout the year o

Leaders, who can prepare to deliver the best possible program, making their job easier and more enjoyable o

Families, who are informed about activities - including dates, costs, & volunteer needs – and can put your events on their calendar first o

Unit finances – with a well planned program, building a unit budget is a snap o

Plan your work & work your plan for the smoothest year ever!

Building Your Plan

o o o o o

Keep it simple!

Involve others (leaders, Scouts, families, etc.)

Tie it to the Aims & Purposes of Scouting, utilizing the Methods of Scouting

Use available resource ( i.e. Pack & Den Resource

Guide, Troop Program Features, Ideal Year of Scouting

)

Plan your monthly Pack/Troop/Crew theme and major activities

Building Your Plan

o

Dens/ Patrols plan their own program around

Pack/ Troop program o

Plan to participate in District & Council Events o

Include community service projects o

Include projected costs for activities & events o

Stay at least two months ahead when finalizing and delivering your program

Let’s Start With the Cubs…

What are the “Purposes” of Cub Scouting?

o

The “Purposes” of Cub Scouting outline the traits & skills we hope to instill through the

Cub Scouting Program.

o

ALL activities in Cub Scouting should be able to be ties into one or more of these areas.

The 10 Purposes of

Cub Scouting are:

o o o o o

Character Development

Spiritual Growth

Good Citizenship

Sportsmanship &

Fitness

Family Understanding o o o o o

Respectful

Relationships

Personal Achievement

Friendly Service

Fun & Adventure

Preparation for Boy

Scouts

Cub Scout Den & Pack Resource Guide

o

The Den & Pack Meeting Resource Guide is designed to help prepare you for your den and pack meetings and to provide you with the tools necessary to advance your boys along the

Cub Scout advancement trail while having fun.

o

This resource is free online! Visit www.scouting.org

to download your copy and additional resources.

Cub Scout Den & Pack Resource Guide

o

The guide contains the following for each month: o

Den meeting plans – from start to finish, including all resource and material needs o

Pack meeting plans – from before the meeting to after the meeting, including openings, activities, recognition ceremonies, closings,

Cubmaster’s minutes, and more o

Program Highlights for the month o

Plans for monthly Pack Planning Meeting o

Pack Committee and Committee Member reminders and responsibilities for each month o

Following the Den Plan will naturally achieve annual advancement goals and distributing individual meeting plans easily spreads the work out amongst all parents & leaders

Monthly Core Values

Sample Plans from the Guide

o o o o o o

Den Leader Plans Focus on Each Adventure and Elective

Tiger Den Meeting #1

Wolf Den Meting #1

Bear Den Meeting #1

Webelos I Den Meeting:

All new Adventure Meetings due at the end of May !

Webelos II Den Meeting:

The Extra Sizzle…

o

Den and Pack Meetings form the core of a Cub Scout’s year, but the special activities add the extra sizzle that keeps them wanting more.

o

Include activities like those below in your annual plan.

Participate as a Den or Pack for maximum benefit.

o o o o o

Pack Pinewood Derby

Cuboree

Pack Picnic

Day Camp

Camp Conservation Day o o o o o

Cub Resident Camp

Rubber Duck’s Overnight

Pack Lock-In

Cedar Point Scout Day

Hike the Ohio Canal Trail

Total Program Cost

o

Once you’ve finished your program plan, you are ready to build the annual cost per Scout.

o

Share this cost with your families at your Program Kick Off o

Include all activities (including at least one camp) in your cost.

o

Don’t skimp or under-estimate your costs

Total Program Cost

Example

Activity Cost……………………………………………..$200

Operating Cost……………………………………………$60

(Includes Registration/Insurance, Boy’s Life, Uniform, Handbook, Badge)

Total…………………….…………………………..……..$260

Break and Moment of Levity

Pie Chart That Resembles Pac-Man

Resembles Pac-Man

Does Not Resemble Pac-Man

Shifting Now To Boy Scouts…

What are the “Aims of Scouting?”

o

The Scouting program has three specific objectives, commonly referred to as the “Aims of Scouting.” o

ALL Scouting activities should be able to be tied to one or more of these “Aims.”

The “Aims of Scouting” are:

o

Character Development o

Citizenship Training o

Personal Fitness

Building Your Troop Program

o

Start with your monthly activity

THAT’S WHY THE BOYS ARE HERE

o

Let the boys tell you what they want to do.

o

Plan your meetings prior to the activity with demos & competitions designed to give the boys skills they can practice on your outing

Sample Monthly Meeting Plan

o o o o o

Meeting on Mondays, based on 4 Mondays a month

Meetings on 1 st

, 2 nd

, & 3 rd

Mondays preparing for weekend campout with demos & competitions

Campout Friday thru Sunday following 3 rd

Monday

Meeting – standard time for monthly activities

Patrol Leader Council (PLC) Meeting on the 4 th

Monday to plan next month’s program

NO TROOP MEETING Mondays following campouts.

Sunday Monday

Troop 122 May Program

Monthly Outing/ Super Activity – Canoeing

Tuesday Wednesday Thursday

1 Dist.

Commish Mtg

Friday

2

4

11

18

5 Troop Mtg.

Water Safety

@ Charter Org.

12 Troop Mtg.

Canoeing Skills

@ Charter Org.

19 Troop Mtg.

Canoe Practice

@ Lake/ Pond

25

River----}

26 No Troop Mtg.

PLC Meeting

@ Charter Org.

6

27

7

13 Troop

Committee

@ Charter Org.

14

20 21

28

8 Dist

Roundtable

9

15 16

22

29

23

Saturday

3

10

17

24

{-Canoe Trip

30

To Jack’s Fork

31

Troop Program Features

o

Three volumes of COMPLETED meeting & activity plans with built in advancement and service opportunities.

o

Each volume includes 12 activities o

Literally 3 years worth of programming

Troop Program Features Topics

Volume 1:

Aquatics

Athletics

Backpacking

Boating/ Canoeing

Business

Camping

Citizenship

Communications

Cooking

Cultural Awareness

Emergency Preparedness

Engineering

Volume 2:

Environment

First Aid

Fishing

Forestry

Health Care

High Adventure

Hiking

Hobbies

Leadership

Mechanics

Nature

Orienteering

Volume 3:

Physical Fitness

Pioneering

Public Service

Safety

Science

Shooting

Special Cooking

Sports

Tracking

Wilderness Survival

Wildlife Management

Winter Camping

Troop Program Resources

The companion manual to the 3 volumes of Troop

Program Features.

Scoutmaster’s Minutes

Games

Ceremonies

Interfaith Worship Services

Glossary of Scouting Terms

Pearls of Wisdom &

Quotes from B.P.

Founders of the BSA

Forms

Clip Art

Contents on CD

o o o o o o o o o o o o

August

September

October

November

December

January

February

March

April

May

June

July

Sample Troop Program

3 Day Hiking Campout @ Red River Gorge

3 Day Survival Campout

3 Day District Fall Camporee

3 Day Shooting Sports Campout

Overnight Lock In

3 Day District Klondike Derby

3 Day Campout in Parkersburg, WV

3 Day Fishing Trip to Bennett Springs

3 Day District Spring Camporee

3 Day Canoe Trip to Jack’s Fork River

3 Day Hiking Campout

7 Day Summer Camp at Seven Ranges o

11 Day Philmont Trek (optional)

$16

$10

$20

$20

$15

$20

$18

$18

$20

$36

$16

$255

$1200

Total Program Cost

o

Once you’ve finished your program plan, you are ready to build the annual cost per Scout.

o

Share this cost with your families at your Program Kick Off o

Include all activities (including at summer camp) in your cost.

o

Don’t skimp or under-estimate your costs

Troop Program Planning

o

Total Activity Cost ……………………………………………$464 o

July ‘13-June ‘14, excluding Philmont o

Total Operating Cost .…………………………..……………$80 o

Includes Registration, Boys Life, Uniform, Handbook, Badge o

Total Cost per Scout ……………………………..…………$524

Break and Moment of Levity

Pie Chart about Procrastination

Unit Budget Building Principles

o o o o

Comes directly from Program Plan o o

Build your PROGRAM first and your BUDGET second o o

The program you want should drive you to get the funding you need

The funding you already have should NOT limit the program your Scouts get

Don’t understate this amount when presenting to families

Include all sources of income in your budget o

Dues, Fundraisers, Popcorn Sales

Determine how much money must be raised to provide one year of top-notch program for all Scouts

THIS SHOULD BE YOUR POPCORN GOAL

Scouts should have the opportunity to earn their way to all activities and events- teaches responsibility

How to Make Popcorn Work for You

o o

Unit fundraisers such as the Popcorn Sale allow Scouts to pay their own way o

Unit commissions can be used to subsidize activities to keep costs low o

Scouts can earn Scout Bucks they can use to pay for gear, District Camporees, Summer

Camp, etc.

Selling Popcorn also teaches life skills that reinforce the

Scouting mission o

Goal Setting o

Communication Skills o

Money Management o

Decision Making.

o

Salesmanship o

Self Confidence.

Program Planning & Budgeting

Resources such as the

Unit Budget Planning tools in .pdf or excel are available to help you plan & execute your own exciting program plan.

Links are available form the Council Web Site

Summary

o

Program Planning Leads to Quality Year Round Program o

Well planned events, increased participation, retention of members, informed adults, reduced stress on unit leadership, good utilization of resources and Scouting opportunities o

Budget Planning Supports Unit Program o teaches responsibility, ensures all Scouts can participate in all activities, reduces financial burden to families & leaders, allows unit to expand programs

Questions?

Thank you for your time and participation

Annual Program Planning & Preparation

Buckeye Council

2015 Program Kick Off

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