Information Technology Services
www.ils.salford.ac.uk
IT Purchasing Request Form
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This form should be completed in support of a request for new IT equipment, or services with a total value of
under £20k.
One form should be submitted per order and with the permission of the budget holder.
For Colleges and Schools: The completed form should be sent to your local approver (see
http://www.its.salford.ac.uk/buyingit/order for list) for authorisation.
For PAS: The completed form should be sent to the ITS Service Desk at ITS-ServiceDesk@Salford.ac.uk with
your line manager and the Budget Authoriser cc’d.
Section 1: Your Details
Requesters Details:
Name
Ext No.
Email Address
Username
Recipients Details: if different from above
Name
Ext No.
Email Address
Username
Recipients Line Manager
College/School/PAS:
Location - Building & Room No:
equipment will be delivered to this location
University budget/project code:
If centrally funded PC/Laptop purchase please state CENTRAL.
Source of Funding:
Estimated Cost:
Authorised By:
Copy Invoice required for audit?
Section 2: IT Category (please put X in box and then complete the relevant section)
PC/Laptop/Mac – go to Section 2a
Audio Visual- go to Section 2b
Software- go to Section 2c
Printer - go to Section 2d
Telephony –go to Section 2e
Mobile Phone – go to Section 2f
IT Consultancy – go to Section 2g
Hardware Storage – go to Section 2g
Other – go to Section 2g
IT Purchasing Request Form v8
Section 2a: PC/LAPTOP/MAC purchase
Reason for Request: ( Please put X in box)
New Staff
New PGR Student
New Functional
Replacement Lost
Replacement Stolen
Replacement Damaged
Confirmed Unfit
Upgrade
Functional Upgrade
If New
For staff: please provide Role Title, Post Vacancy Ref
No and Start Date:
Available from e-Recruitment system see your local recruitment officer
For PGR Student: Roll no
Available from Banner
Faculty/School/PAS contact
To whom enquiries should be made
Asset Tag:
Required for all requests except new.
Data Socket Number
Socket used to access the University Network
Name of Printer/Scanner
Which printer/scanner should the unit be connected to
Product Details:
Option 1 pc will be provided as standard. Other options are available (see
What's Available) subject to approval by ITS.
Academic Image
Desktop Unit
Administrative Image
Tower Unit
Section 2b: Audio Visual
Please provide details of what you want to purchase e.g. Projector (Make and Model).
Section 2c: Software
Software Title and Version
No. and Type of Licences Required
If per seat Licence please list usernames and contact details in Section 3.
Is this software currently available from IT Services?
Yes- go to Section 3
No- go to Section 2c.1
2c.1 If No:
Supplier Details:
Please attached details of any quotes already received.
Cost per licence:
Section 2d: Printer
University policy has been agreed to limit the number of personal printers, therefore your request will be
subject to additional approval from Print Services. Please complete the business case in section 3 including
IT Purchasing Request Form v8
a specification of printing requirements e.g. colour, duplex printing.
Section 2e: Telephony
New IP Phone
New Network Point and IP Phone
Network Point Activation
New installed Network point
Please provide further details of the network points requiring activation in Section 3 below.
Section 2f: Mobile Phone
Please complete the Orange order form available from the Purchasing Services webpage and send with
your request.
Please complete Section 3 below, and state business reasons why a mobile phone is required.
Section 2g: Hardware Storage/IT Consultancy/Other
Please provide as much information as possible about your requirements in Section 3 below. A member of
IT Services will contact you to discuss your request in further detail.
Section 3: Supporting Business Case –this section must be completed for all requests. Please state the
reasons for the purchase and include details of any quotes already received. Further guidance will be available soon
on our website.
 For PC’s/Laptops other than standard desktop PC include:
 Make and model
 What is the required specification (broken down into components).
 Specification of requesters existing equipment.
 For each component that is above the specification of the University standard desktop, clarify why it is
required; include any software/peripheral device specifications.
 If a laptop is requested please state what parts of your role require a mobile device and the
frequency of that requirement
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If a Mac is requested state why a Mac is required i.e. what functionality can the Mac provide that a PC
cannot, include any software/peripheral device specifications?
For Software and Licences include:
 Brief summary of software and it’s usage
 Benefits provided to the University
 How is software to be delivered e.g. online, disk
 If software needs to be installed on open access pc’s i.e. for student use.
Business Case:
To be completed by Information Technology Services Division (ITS)
ITBM Case Reference:
Supplier :
Supplier ID:
IT Purchasing Request Form v8
Approver 1:
Approver 2:
Approver 3:
Approver 4:
Quote Number:
Quote URL:
University Purchase Order Number:
Product Description:
Quantity
Unit Price (ex VAT)
£
Total:
IT Purchasing Request Form v8
£