Technology on a Budget
Technology Capacity Webinar Series
ZeroDivide #TechThursday
February 20, 2014
http://portal.sliderocket.com/AVNOC/ZD
About ZeroDivide
ZeroDivide is a social impact consulting organization that stays
true to our original community foundation mission of improving
the health, opportunity and civic engagement of underserved
communities through the innovative use of technology.
www.zerodivide.org
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Upcoming Tech Thursday webinars
February 27: Tech for Program Service Delivery
Please remember to register ahead of time!
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Logistics
To hear audio, press the audio button at the top of the screen and
choose “use your computer Mic and Speaker”
To ask questions type I the chat box on the left side of the screen
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Logistics
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Introduction
Nasser Halteh
Technology Engineer
B.S., Computer Science, San Francisco State University
Adopting and implementing latest technology since 1999
Previous experience: Software Tester at SureCircle.com
Passionate about network security and prevention
Skilled in multimedia production: software,
web design, and media audio/video production
CLP: on the ground/in-house
tech assessments. State wide
non profit work
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Agenda Overview
Technology Planning
The Process we use
Technology on Limited Budget
Broadband / Networks
Why
Kinds of Broadband / Speeds
Options
Computers
Desktop / Laptops
MAC vs PC
Tablets and other Mobile Devices
Cloud Computing
File Servers
Data Backups
Collaboration
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Technology Planning
Align Technology with your Mission.
Every Technology decision grounded in your
mission.
Ask:
Will this increase efficiency?
Will this increase effectiveness?
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Planning Process
Assess where you are.
Define where you are going.
Get Buy-In.
Create Plan / Implement.
Check Back in and
adjust as needed.
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Assessing where you are..
Operational Questions for Staff
Technology Survey
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Administrative staff
Finance staff
Program staff
Communications staff
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Operational Questions for Staff
Major Role?
Secondary Role?
Major Tasks?
Information Used on the Job?
Where is that information?
How is that information communicated?
Current Technology Used?
Missing Technology or Suggested Technology?
Data Security Issues?
Other Questions?
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Technology Survey
Broadband / Network
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Are you having issues w/ your internet connection (too slow? )
Do you need access to the internet while you’re out of the office for
program work?
Do you have wifi available?
How old is your equipment? Is it under warranty (for larger more
complex equipment)
Hardware
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Hardware has 3-5 year lifespan, Where are your computers in this
lifespan?
Are you constantly experiencing computer issues (slow, crash,
viruses)
Does your hardware support your software?
Are you missing any hardware?
Is there mobile hardware available (Tablets, Netbooks, Smart Phones)
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Technology Survey
Software
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What software packages are you using? Inventory
Upgrades?
Are you having issues?
Are you missing software?
Data
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Your data should last for ever.
What data are you collecting, producing (Word, Donor Info, Program
Data, Accounting Data)
Where is that data stored?
Is it Secure?
Is the Data Backed up?
Privacy Concerns
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Technology Survey
Communication
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How do you communicate internally?
How do you communicate externally?
What Email System do you use?
• Google Apps for Non Profits
• Microsoft 360 *New
What kind of project collaboration are you engaging in?
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Technology on a Limited Budget Tips
Plan your technology
Find and use Nonprofit Discounts
Cloud Based Solutions
Hardware/Software
Internet Savings - CTF
Resources:
Google for Non Profits
Techsoup Refurbished Computers
Office 365 for Non Profits
Microsoft Office 365 E1 25
User
MSRP $2,400/Year
Non Profit: Free
Adobe CS 6 Des.
MSRP: $800
Non Profit: $150
Salesforce Ent. 10 USER
MSRP: $15,000/Year
Non Profit: Free
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Technology on a Limited Budget Tips
Plan your technology
Find and use Nonprofit Discounts
Cloud Based Solutions
Hardware/Software
Internet Savings
Resources:
Google for Non Profits
Techsoup Refurbished Computers
Cristina.org Educational Computers
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Case Study: How a Nonprofit Made Simple Tech Tweaks and Saved A LOT OF $$$
|“Our office is now completely portable; we no longer actually need a physical office.
All we need is an Internet connection, anywhere, anytime.”|
http://philanthropy.com/article/How-a-Small-Group-Saved/126404/
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Poll
Source:
Netindex.com
Broadband & Networking
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Broadband & Networking
Source: Google Fiber
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Broadband & Networking
Different Types of Broadband
• DSL, ADSL2+
• Cable
• Fiber
• Wireless
• LTE
• WiMax
• Satellite
• Mobile Data
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SpeedTest.net
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Served VS Unserved: Wired Min 2
green Served.
SERVED
UNSERVED
www.broadbandmap.gov
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Served VS Unserved: Wireless(slow) Min 2
SERVED
UNSERVED
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Broadband
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Broadband & Networking
Broadband Options in California*
Fiber - Price, check availability $
Comcast Cable/TW: InternetEssentials.com
EoC Dedicated line
Sonic DSL
AT&T DSL / UVERSE
Clear via MobileCitizen.com Unlimited
LTE 4G - Limited
Verizon CDMA , AT&T 3G HSPA+
Cricket Wireless
Satellite
Resources:
California Teleconnect Fund
Mobile Citizen / Clear Wireless Coverage Map
Comcast - internetessentials.com
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Networking Components – Review from last webinar
BROADBAND
CONNECTION
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Ad-Hoc Cost of recovering a damaged Hard drive
Computers - Desktop / Laptops / Netbooks x86 x64
Desktop
Static Computing. Perks: Larger Hard drive. Stays in the office.
Laptops
Powerful mobile computing, Powerful CPU
Netbooks:
Portable mobile computing, Cheap, Great Battery Life
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Computers - Mac VS PC
Apple MacBook’s & iMac’s
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Macs are generally $500 more for similar PC specs
MacBook’s & iMac’s start at lower specs then PC's.
4GB Ram, 500GB Hard Drive
Macs are less maintenance, less viruses
More stable because Apple makes hardware and software (fewer
blue screens)
PC's: Plenty of good machines available for $500
Preferred Requirements: Intel i5 CPU, 8Gb Ram, SSD, Windows 7/8
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Computers - Mac VS PC
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Computers
Chromebooks
Pro’s
• Great Battery life
• Price - $249 -$349
• Requires NO maintenance
• Wi-Fi and 4G/LTE Options
Con’s
• Software (MS Office, Windows Apps)
• Requires Internet
HP Chromebook: Data for life.
200MB of free data every month for
as long as you own and use your
device on T-Mobile's network.
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Mobile Devices
Welcome to the Mobile Age.... a few fun facts
91 percent of adults keep their smartphones within arm’s reach.
(Source: Morgan Stanley) Guilty as charged.
There are 6.8 billion people on the planet at present. 4 billion own
mobile phones.
Increased affordability and sophistication of mobile devices
SMS is used widely and creatively by undeserved communities
WhatsApp – 19 Billion Facebook acquisition
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Computers - Tablets
iPads $499-$949
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Great for Mobile Use
Over 475K Native Apps to choose from; Vast and Easy to install
Cloud Friendly
Built in Camera, GPS, and Data plans for internet on the road to keep you connected.
Great Battery Life
Androids $100-$500
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Just a slight different interface with the same features
Not tied to iTunes for Media
Flexible Hardware
Similar Apps
Affordable
Windows 8 RT $500
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Newest Device on the Block
Preinstalled with Office
Not Many Apps (yet...)
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The Cloud
Is the cloud right for me??
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Popular Cloud File Servers for Data
Please refer to last weeks Webinar on File Sharing and Backups
Ditch your VPN! – LogMeIn Hamachi: Free
Egnyte:
Dropbox:
Google Drive for Non Profits: Free
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Data Backups – Pro VS Cons
Local -> On Site
(+) Faster to Backup and Recover
(-) Still On Site
Common Options:
Apple Time Machine Free
Windows Backup Free
Cloud Backups -> Off Site
(+) Further Reduces Risk of Loss
(-) Impacts Network Bandwidth
Common Options:
BackBlaze($5/month unlimited), Mozy, Carbonite, Egnyte,
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Cloud Collaboration
No Collaboration =
Multiple People in Isolation working on multiple versions of something
Emailing of data / Loss of efficiency
Yes Collaboration =
Multiple People working on the same thing together in real time
Sharing of information efficiently
Sample Free Tools
Google Drive / Docs
Evernote
Slide Rocket
This Presentation was co-created
with Slide Rocket
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