TERMS & CONDITIONS
1.
Definitions
Academic Guardians means Academic Guardians UK Ltd,
‘the Parents’ means the parents or guardians of the Student
‘the Student’ means the student who relates to this agreement
‘the School’ means the school at which the Student is placed for the time
being
‘the Host Family’ means any host family who has provided a homestay
accommodation to a student.
‘the guardianship arrangement’ means the guardianship services
offered to the student by Academic Guardians.
2. Academic Guardians’ Obligations
2.1. To liaise with the school, host family, parents and or education
agents throughout the duration of guardianship agreement.
2.2. To undertake parental responsibility for the student during the
school year and provide the school with consent for activities to be
undertaken by the student.
2.3. To provide adequate homestay accommodation when required for
the student (half terms, exeats and school holidays) subject to
payment of the parents of £30-32 per day (England & Wales
excluding London) & £32-37.50 per day for London.
2.4. To arrange transportation for airport transfers (depending on
service package) to and from school and transportation where
necessary for the student to and from the host family for half
terms, exeats and school holidays.
2.5. To ensure the host family is provided with a student booking form
prior to the student’s arrival at the host family.
2.6. Academic Guardians will contact the student when he/she intends
to travel independently to the host family/parents and provide the
host family/parents with this information prior to the student’s
intended departure.
2.7. To ensure the host family is made aware of the cancellation of any
homestay arrangements as and when they occur. In the event that
the host family is informed less than 7 days prior to arrangement a
cancellation charge of 100% will be payable to the host family.
3. The Parents’ Obligations
3.1. The Parents confirm that Academic Guardians are the persons
legally entitled to act as guardians to the Student and delegate their
parental powers to Academic Guardians during the course of the
guardianship arrangement.
3.2. Academic Guardians shall be released from these duties when the
Student is under the direct control of the Parents or is absent from
the School or the Host Family for purposes not authorised by
Academic Guardians or by the School.
3.3. The Parents have completed and confirm the medical section of the
student application form and has detailed where appropriate the
student has no other allergies or special medical conditions which
would affect the Students’ medical treatment.
3.4. Should the student require urgent medical treatment and Academic
Guardians are unable to obtain consent from the Parents (due to
time constraints or otherwise) Academic Guardians will therefore be
under no instruction to obtain any such consent from the Parents.
3.5. To be responsible for all fees payable in respect of the guardianship
arrangement and in due time as set out in section 9 Schedule of
Payment.
3.6. To be responsible for cancellation fees in respect of cancellation of
host family accommodation in accordance with section 6.3 of this
agreement & the parent handbook.
3.7. To ensure that the Student complies with all rules, regulations,
Terms and Conditions of the School and all other reasonable
requirements of the School and, if required by the school, to
provide written acceptance of its rules, regulations, Terms and
Conditions.
3.8. To ensure that the Student complies with all rules, regulations of
Academic Guardians as set out in the Student and Parent
Handbooks and all other reasonable requirements of regulations.
3.9. To ensure once our guardianship service has been terminated no
future contact or homestay arrangement will be made with any
Academic appointed host family without the permission of Dawn
Kettle.
4. Host family obligations
4.1 To ensure no direct contact is made with the parents or students
unless authorised to do so by Academic Guardians.
All
arrangements whether transport, homestay or other are to be
organised and booked through Academic Guardians.
4.2 To ensure in the event of a medical emergency that Academic
Guardians is contacted and informed immediately.
4.3 To ensure adequate insurance is obtained for your car and
household as deemed appropriate in the host family handbook.
4.4 To ensure the student has the room requested and booked by
Academic Guardians.
4.5
5.
6.
7.
8.
9.
In the event of hosting for students other than those booked
through Academic Guardians that Academic Guardians are informed
immediately.
4.6 In accordance with data protection to agree to Academic Guardians
passing your personal information to parents for children staying
with you, when requested to do so.
4.7 To provide Academic Guardians with a signed ‘expense claim form’
or invoice after the homestay arrangement has ended. Failure to
do this could result in payment being unnecessarily delayed.
4.8 To provide a safe and welcoming environment for our students with
three meals prepared each day.
Promotional Material
Occasionally we take photographs for our use i.e. identification purposes
we would like to use these in promotional material such as our brochure,
the student handbook or our website. If you do not agree to this, you
must inform us in writing.
Termination
6.1
Either the Parents or Academic Guardians may terminate this
Agreement by giving the other party the minimum of one clear
term’s notice in writing. This means, any notice, whether given
during term time or during school holidays, must expire at the end
of the following term. If however one terms notice has not been
given, the Parents will be liable for one terms Guardianship fees
based upon the cost of their respective service package.
6.2
If the Student is to be expelled by the School, Academic Guardians
shall immediately be released from this Agreement and the Parent
shall not be entitled to any refund of fees. A separate agreement
must be executed for any new arrangements between Academic
and the parents of the student.
6.3
Homestay (host family) arrangements are binding. Should the
parents, agents or students wish to cancel pre booked homestay
arrangements, after they have received our confirmation of
booking form, cancellation charges will be applied to the student
account as follows: Up to 7 days prior to the arrangement date
incurs a charge of 100%. From 8 days onwards 50% of the total
homestay cost is applied to the student account.
6.4
If the parents wish to downgrade their existing guardianship
arrangement, this can only be agreed if the student has been
under the aforesaid arrangement of Academic Guardians for one
school year and all payments due in respect of the current service
have been received in full by Academic Guardians.
6.5
Academic Guardians has the right to terminate the host family
agreement forthwith in the event of any breach of the terms and
conditions. In the event of such termination Academic Guardians
reserves the right to make no further payments to the host family,
whatsoever.
English Law
This Agreement and any agreement with the School shall be subject to
English Law and the Parents undertake to submit to the jurisdiction of
English Courts in respect of any matters arising out of any of them. The
parents acknowledge that English Law may be different from the law of
their own country, e.g. in respect of race relations or sex discrimination.
Exclusion of Academic Guardians’ liability
8.1 Academic Guardians will exercise due care in selecting the Host
Family, however Academic cannot accept responsibility for the
actions of the Host Family relating to the student.
8.2 Academic Guardians will be happy to assist the Student and the
Parents in obtaining student visas which may be necessary for the
Student, however Academic Guardians cannot accept any
responsibility for the arrangement and any legal responsibility shall
rest with the Student and the Parents.
8.3 Academic Guardians cannot accept any responsibility to the School
or the Host Family for any acts or disclosures of the Student and it
is therefore advised that each student carry his own insurance.
Schedule of Payment
The following is a list of fees payable in respect of each guardianship
service package offered by Academic Guardians Ltd.
A ‘one of’ Registration fee of:
Expenses deposit of:
Guardianship Service Packages:
‘Platinum’ Package year
‘Platinum’ Package per term
‘Gold’ Package per year
‘Gold’ Package per term
‘Silver’ Package per year
£100.00
£450.00
£1,400.00
£ 550.00
£1,100.00
£ 400.00
£ 500.00
All invoices should be paid within 21 days from date of issue.
Academic Guardians UK Ltd
Head Office address: Suite 11, Penhurst House 352-356 Battersea Park Road, London SW11 3BY
Tel: +44(0)203 3515 8880 • Fax: (0) 203 3515 8883 E:dawn@academic-guardians.co.uk  www.academic-guardians.co.uk
Company Registered in England & Wales  Company Number 8761243
© Dawn Jaggon 2010