PowerPoint Project 4

M i c r o s o f t

Office

2003

Advanced Concepts and

Techniques

PowerPoint Project 4

Modifying Visual Elements and Presentation Formats

Objectives

• Create a presentation using the

AutoContent Wizard

• Create and scale a WordArt element and add it to a slide

• Add sound effects and hyperlinks to slides

• Insert a chart, an Excel chart, and a Word table

PowerPoint Project 4: Modifying Visual Elements and Presentation Formats 2

Objectives

• Revise and customize individual slides

• Use the Thesaurus

• Modify a presentation template by changing the color scheme

• Add information to the slide master Footer

Area


Objectives

• Add an action button and action setting

• Apply transition effects to a presentation

• Rehearse presentation timings and run a slide show with hyperlinks

• Print speaker notes and save slide presentations as Rich Text Format outlines


Using the AutoContent Wizard

• Click the Create a new presentation link in the Open area of the Getting Started task pane

• Click From AutoContent wizard

• If necessary, hide the Office Assistant

• Click the Next button

• When the Presentation type panel is displayed, click the Sales / Marketing button



• Click the Marketing Plan presentation type



• When the Presentation options panel is displayed, click the Footer text box and then type as the footer text

• Click the Next button, then click the Finish button




Selecting a WordArt Style

• Click the Insert

WordArt button on the

Drawing toolbar

• When the WordArt

Gallery dialog box is displayed, click the

WordArt style in row

5, column 4

• Click the OK button


Entering the WordArt Text

• If necessary, select the text in the Edit WordArt

Text dialog box

• Type Cash for

College in the Text text box


• Display the WordArt toolbar by right-clicking a toolbar and then clicking

WordArt


WordArt Toolbar Button Functions


Changing the WordArt

Height and Width

• Click the Format WordArt button on the

WordArt toolbar

• Click the Size tab in the Format WordArt dialog box

• Click Lock aspect ratio

• Triple-click the Height text box in the Size and rotate area

• Type 2.5

in the Height text box and click the OK button


Changing the WordArt

Height and Width


Adding a Sound Effect

• Click Insert on the menu bar and then point to Movies and Sounds

• Point to Sound from File on the Movies and Sounds submenu

• Click Sound from File

• Locate and select the Marketing Music file in the Insert Sound dialog box, and select it



Adding a Sound Effect

• When the Microsoft

Office PowerPoint dialog box is displayed, click the

Automatically button

• Drag the speaker icon off the slide to the lower-right corner of the screen


Inserting a Chart and Replacing

Sample Data

• Select a slide layout with a content placeholder, and click the Insert Chart button in the content placeholder

• Right-click the letter D at the top of column D in the datasheet and then point to Clear Contents on the shortcut menu

• Click Clear Contents

• Click cell A1, which is the intersection of column

A and row 1

• Type 1234 in cell A1 and then press the RIGHT

ARROW key



Sample Data

• Enter the remaining figures and data labels

• Click the Close button on the datasheet

• Click the slide anywhere except the chart window

• Drag the middle sizing handle on the bottom edge of the chart window down until it is above the bulleted paragraph in the text placeholder



Sample Data


Inserting an Excel Chart

• Click Insert on the menu bar and then point to Object

• Click Object

• When the Insert Object dialog box is displayed, click Create from file

• Click the Browse button

• Select the College Expenses file on your floppy disk from the Browse dialog box


Inserting an Excel Chart


• When the Insert

Object dialog box is redisplayed, click the

OK button


Inserting a Word Table

• Click Insert on the menu bar and then click

Object

• When the Insert Object dialog box is displayed, click Create from file. Click the Browse button

• Select the Average Income file located on your floppy disk when the Browse dialog box is displayed

• When the Insert Object dialog box is displayed, click the OK button


Inserting a Word Table


Hiding a Slide

• Click the Slide Sorter

View button at the lower left of the

PowerPoint window

• Right-click the slide you wish to hide and then click Hide Slide on the shortcut menu


Finding a Word and Using the Thesaurus

• Click the Normal View button at the lower left of the PowerPoint window

• Click Edit on the menu bar and then click

Find

• When the Find dialog box is displayed, type Costs in the Find what box

• Click the Find Next button

• Click the Close button in the Find dialog box



• Click Tools on the menu bar and then click

Thesaurus

• When the Research task pane is displayed, point to the word, expenses, in the Thesaurus list and then click the arrow to the right of that word

• Point to Insert

• Click Insert

• Click the Close button in the Research task pane




Changing the Presentation

Template Color Scheme

• Click the Slide Design button on the

Formatting toolbar

• Point to Color Schemes in the Slide

Design task pane

• Click Color Schemes

• Click the top-right color scheme template

• Click the Close button in the Slide Design task pane title bar


Changing the Presentation

Template Color Scheme


Modifying the Footer on the Slide Master

• Click View on the menu bar, point to Master, and then click Slide Master on the Master submenu

• If necessary, click the Marketing Plan Slide master thumbnail on the left slide of the screen

• Click the word, <footer>, in the Footer Area on the slide master

• Type Eastwood Financial Aid Office in the footer text box


Modifying the Footer on the Slide Master


Adding an Action Button and an Action Setting

• Click Slide Show on the menu bar, point to

Action Buttons, and then point to Action Button:

End on the Action Buttons submenu

• Click Action Button: End

• Click the bottom-right corner of the slide master

• If necessary, when the Action Settings dialog box is displayed, click the Mouse Click tab

• Click Play sound


Adding an Action Button and an Action Setting

• Click the Play sound box arrow, click the down scroll arrow, and then click Cash

Register



Adding a Slide Transition Effect to a Slide Show

• On the Slides tab, select the slides you wish to add transitions to

• Right-click the first slide in your selection and click Slide Transition on the shortcut menu

• When the Slide Transition task pane is displayed, click the down scroll arrow in the Apply to selected slides list until Shape

Diamond is displayed



• Click Shape Diamond

• Click the Modify Transition Speed box arrow and then click Slow

• Click the Close button in the Slide

Transition task pane




Rehearsing Timings

• Click Slide Show on the menu bar and then click Rehearse Timings

• Point to the Next button on the Rehearsal toolbar

• When the Elapsed Time box displays 0:40, click the Next button

• Repeat the previous step for the remaining slides, setting an acceptable time to spend for each slide


Rehearsing Timings

• When the black slide displays, point to the

Yes button in the

Microsoft PowerPoint dialog box

• Click the Yes button


Printing Speaker Notes

• Click File on the menu bar and then click

Print

• When the Print dialog box is displayed, click the Print what box arrow and then click Notes Pages



Printing Speaker Notes


Saving the Presentation in Rich Text Format

• Click File on the menu bar and then click

Save As

• When the Save As dialog box is displayed, click the Save as type box arrow scroll down, and then click Outline/RTF

• Click the Save button


Saving the Presentation in Rich Text Format


Slide Show Navigation

Shortcut Keys


Slide Show Toolbar Buttons


Summary

• Create a presentation using the

AutoContent Wizard

• Create and scale a WordArt element and add it to a slide

• Add sound effects and hyperlinks to slides

• Insert a chart, an Excel chart, and a Word table


Summary

• Revise and customize individual slides

• Use the Thesaurus

• Modify a presentation template by changing the color scheme

• Add information to the slide master Footer

Area


Summary

• Add an action button and action setting

• Apply transition effects to a presentation

• Rehearse presentation timings and run a slide show with hyperlinks

• Print speaker notes and save slide presentations as Rich Text Format outlines


M i c r o s o f t

Office

2003

Advanced Concepts and

Techniques

PowerPoint Project 4

Complete

PowerPoint Project 4

Office

PowerPoint Project 4

Objectives

Objectives

Objectives

Using the AutoContent Wizard

Using the AutoContent Wizard

Using the AutoContent Wizard

Selecting a WordArt Style

Entering the WordArt Text

Adding a Sound Effect

Adding a Sound Effect

Inserting an Excel Chart

Inserting an Excel Chart

Inserting a Word Table

Inserting a Word Table

Hiding a Slide

Rehearsing Timings

Rehearsing Timings

Printing Speaker Notes

Printing Speaker Notes

Slide Show Toolbar Buttons

Summary

Summary

Summary

Office