Phase III Secondary Schools
Teacher Assistant Basics &
Attendance
Student Information Services Section April 2008
1
Logistics
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ITC Sign-in
Session Name: eSIS
Trainer Name: Lead Trainer’s Name
Session Length:
AM
PM
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Sign-in Sheet
Handouts
Housekeeping Rules
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Turn cell phones off or keep on “silent” mode
Refrain from reading email during instruction time
Location of restrooms
Drinks / Snacks
Questions / Concerns
Teachers with Substitutes
2
Class Introductions
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Name
School
eSIS Position / Role
Did you attend eSIS Overview
Training?
3
Handouts
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Powerpoint Presentation
Teacher Assistant Basics for Secondary Schools
Teacher Assistant Sample Reports
Teacher Assistant Attendance for Secondary Schools
Training Checklist
Taking Secondary Attendance
1 copy of the school’s completed eSIS Questionnaire (If
copy was submitted to eSIS team)
Evaluation Sheet
4
Agenda
1.
2.
3.
4.
Introductions
What are the goals of this workshop?
Handouts
eSIS Website
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5.
eSIS Documents
eSIS Videos (Tutorial)
Teacher Assistant Basics for Secondary Schools
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Logging into eSIS
Class Changes Notification
Changing Your Password
Navigation
Hiding the Taskbar or Dock
Getting Around in eSIS
Lock Your Workstation
Closing eSIS
5
Agenda (cont)
6.
7.
eSIS Questionnaire for Secondary Schools
Teacher Assistant Attendance for Secondary Schools
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8.
9.
10.
11.
12.
13.
14.
15.
Taking Attendance
Attendance: Helpful Hints
eSIS Video: Attendance
eSIS Training Timeline
Recommendations
Train Logon Sheets
Closing Remarks
Evaluation
Planning Time
6
What are the goals of this workshop?
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To learn the basic functions of Teacher Assistant
(TA)
To learn how to take Student Attendance in TA
To have hands-on experience with eSIS TA in
the TRAIN database
To be able to train teachers at your schools
about eSIS TA
7
eSIS Website
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All documents are posted on the eSIS Website:
http:// esis.k12.hi.us
User Name: esis training
Password: esis1
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Documents Available:
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Tutorials Available:
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Secondary > Documents > Teachers
Secondary > Videos > Teachers
eSIS PROD Icon
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Secondary > Software > eSIS Desktop Icon Shortcuts
8
Teacher Assistant Basics
for Secondary Schools
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Logging into eSIS
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Class Changes Notification
Changing Your Password
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TRAIN versus PROD
Training Videos (Tutorial) Available (Video > Overview)
Navigation
Hiding the Task Bar or Dock
Getting Around in eSIS
Lock Your Workstation
Closing eSIS
9
Hands On – Logging on to eSIS TRAIN
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Logon to eSIS using TRAIN logons
Change Password
1.
2.
3.
4.
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Write password on training logon sheet
Change password
Exit eSIS TRAIN
Log back into TRAIN with new password
Navigate in Teacher Assistant
Review Query in Student Demographics
(F7 / F8 ; % = wild card; sort columns)
10
Lock Screen
11
eSIS Questionnaire
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Responses to questionnaire must follow DOE
Attendance Procedures
Administration will determine how attendance will
be taken at your school: teachers, office staff, or a
combination of both
Attendance training for teachers will incorporate
procedures and policies set by the DOE and
Administration
Refer to Questionnaire:
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Taking Attendance, Questions 1-12
12
Teacher Assistant Attendance for
Secondary Schools
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Radio button and checkboxes:
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Class (Course / Title / STDP) row
List button
Period Att. – Class Entry screen
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Classes
Today’s Classes
Current Students
Absent or Late
Absent reason or Late reason (Inputted by Office Staff)
Attendance Completed checkbox
Save
Attendance Shortcut
Changing the Attendance Date
13
Attendance
Helpful Hints:
1. Before taking attendance, be sure to select the
correct class on the Teacher Assistant start
screen
2. If a student is late, check “L” for late in the A/L
column.
3. If a student is absent, check “A” for absent in
the A/L column.
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Attendance
Helpful Hints (cont):
4. Do NOT put a checkmark in the “A” or “L”
columns if student is on a Field Trip or an
Authorized School Activity.
5. If a student is marked absent in any class, the
name will be shown in purple italics for all other
classes.
6. Request for School Specific Attendance
Reasons can be submitted by your school’s
principal.
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Hands On – Teacher Attendance in TRAIN
1.
2.
3.
4.
5.
6.
7.
8.
Unlock Workstations
Verify Classes, Today’s Classes, and Current Students
are selected
Highlight Course/Period to take attendance
Click on List button
Verify the Attendance date
Mark Student with an Absent or Late
Click on Attendance Completed checkbox
Save
16
Lock Screen
17
Closing eSIS
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Log out of eSIS completely by exiting through
the blue door
Give TRAIN Logon Sheets to your school’s eSIS
Security Contact
18
eSIS Video: Attendance
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Go to eSIS Website and logon
http:// esis.k12.hi.us
User Name: esis training
Password: esis1
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Secondary Schools > Videos > Teachers >
Attendance
19
eSIS Training Timeline
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School Trainers on TA Basics and Attendance
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Office Staff training
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May 2008
Two Day Session
Secondary Registrars (GPA Reports, Report Cards, VISI)
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April 2008
Half-day Session
July 2008
Two Day Session
PROD available after eSIS year end transition
School Trainers on Mark Entry (Report Card)
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August 2008
Half-day Session
20
Recommendations
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Conduct Overview Training during SY 2007-08
Review and/or revise eSIS Questionnaire to
determine school procedures prior to
conducting teacher training
Note: Email revised questionnaire to:
Help eSIS (attention: Maryanne Lee)
Conduct Attendance Training at the beginning
of the SY 2008-09
21
Train Logon Sheets
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Teacher Logon Sheets per school = 30
Train database: https://esistrain.k12.hi.us:7777
Give all TRAIN Logon Sheets to your school’s
eSIS Security Contact.
Logons should be checked / tested before
conducting TA Training
22
Closing Remarks
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eSIS Contact for Trainers
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Help eSIS Lotus Notes Email Account
 help_esis@notes.k12.hi.us
eSIS Help Desk
 (808) 692-7290 select option 2 then 3
TRAIN will NOT be available April 29 (Tuesday)
4:00 PM - May 2 (Friday) 5:00 AM. TRAIN will
be upgraded to version 10.1
Any Questions?
23
Evaluation and Planning Time
1.
2.
3.
Please check the area around you for your
personal items before leaving
Turn in Evaluation form
Use the remaining class time to plan how to
present TA to your staff
24