Green Computing can save you
some Green
With the ever growing demands on energy resources and a continued drive to reduce cost in
technology departments, Green Computing has become a popular topic. Lone Star College has
implemented a Green Computing plan that starts with three main areas of focus; Data Center
Consolidation, Desktop Power Management and Zero Landfill Asset Recovery. Learn about the
challenges of initiating a Green Computing plan and how Green Computing can save your
institution money.
Shah Ardalan
Vice Chancellor/CIO
Link Alander
Associate Vice Chancellor
Oscar Ramos
Executive Director
Lone Star College System - Office of Technology Services
Presentation Overview
 Introduction to Lone Star!
 Saving some Green$






Data Centers
Advanced Desktop Management
Reducing Risk - Asset Recovery
Green Classroom Technology
Wrapping it all up
Questions
Lone Star College System - Office of Technology Services
Lone Star College System
 13 Locations spread across 1,400 square miles




5 Colleges
2 University Centers
5 Centers
System Office & Training Center
 4,800 employees

152 OTS Staff
 80,000+ Students


62,476 Credit
19,250 Non-Credit
 Quantity
The largest in Houston
Student Enrollment Growth:
• Fall 2009: 15%
• Spring 2010: 25%
The largest AA graduates in TX
 Quality
Student Success
70% transfer rate
• TAMU, UT, Rice,
Harvard, Stanford, UCLA
Top 100 places to work
(Chronicle of Higher Education)
 Measure
5.6 Million Square Feet of Instructional Facilities
Lone Star College System - Office of Technology Services
$420M Bond
Lowering Tax Rate
Reduced Administrative Costs
Enterprise Portfolio
 Client Services


24x7x365 Service Desk
11,916 computers

10,062 PCs

1,365 Laptops

489 Macs
 Server Services



2,035 Applications
14 Datacenters
827 Servers (352 virtual)
 Network Services




1,600 Miles of fiber optics
20,138 Network ports
1,374 Network devices
5,500 VoIP phones System
 Administrative Services


PeopleSoft ERP

Finance

Portal
Datatel – phasing out
Lone Star College System - Office of Technology Services
Enterprise Transformation – Technology Services
Best
Practices
Business
Alignment
Technology
Foundation
Transformation using Best Practices, Business
Alignment and a solid Technology Foundation to
become a Strategic Partner and raise our enterprise
IT Maturity.
Strategic Alignment
Strategic Plan for IT aligned with the College Systems Strategic Plan
Organizational Transformation
Infrastructure Transformation
Business Transformation
Reorganized 6 into 1 (May 08)
WAN redesign (Apr 08)
ERP Assessment (Jan 09)
IT Standards (Jun 08)
AD/Exchange redesign (Nov 08)
ERP Selection (May 09)
Restructured Positions (Sep 08)
5-nines Standard (Jan 09)
ERP Implementation (Sep 09)
IT Governance (Oct 08)
IT Service Continuity (Apr 09)
- Finance Live (Jan 10)
Established KPI’s (Dec 08)
Client Management (Mar 09)
- Employee Portal Live (Jan 10)
24/7 Service Desk (Jan 09)
Green Computing (Mar 09)
- Student Portal (Jun 10)
ITSM Alignment (Feb 09)
Advanced Power Mgt. (Dec 09)
- Campus Solution (Dec 10)
Executive Reporting (Feb 09)
New Data Center (Jan 10)
- HR (Dec 10)
Managing Change (Oct 09)
Lone Star College System - Office of Technology Services
Defining - “Green IT”
Green IT at Lone Star College
As the trends of the Technology Industry move toward a more energy
conscience, sustainable model; the LSCS Office of Technology Services has
committed to being a leader in this arena by engaging in more Eco friendly
practices.
There are two major factors that lead to this shift in focus.
As an institution of Higher Education, we have a social responsibility to
address this issue and be a leader in our community
As stewards of tax payers’ dollars, we have a fiscal responsibility to
manage costs and improve efficiencies.
This focus is not a simple “do this” and then we are finished, this
is a cultural and organizational change that will take time to
complete. To make this a manageable process OTS will use a
phased approach.
Lone Star College System - Office of Technology Services
Data Center
Going Green – Data Centers
High Availability (5-nines)
Design – Power/Cooling
Link Alander
Associate Vice Chancellor
Virtualization
Savings
Lone Star College System - Office of Technology Services
Going Green – Data Centers
The New “High Availability & Green” Design
Redundant
WAN core
Redundant
main data
facilities and
Storage
Redundant
Internet
Connections
Redundant
main data
facilities and
storage
Virtualized
campus
instructional
data centers
Lone Star College System - Office of Technology Services
Going Green – Data Centers
The most Challenging and Complex part of our Green Initiative
LSC has created new standards and policies for our 14 Data Centers
throughout the system. The main focus is the conversion and
consolidation of physical servers to virtual servers, advanced power
management and high density blade servers.
Objectives
• Consolidation
• VM First Policy
• System data centers
• New System-wide VM Farms
• New System Data Center
• New Campus VM Farms
• Campus and center data
• New Center VM Farms
centers redesign
• Storage Virtualization
Constant – Evaluation and Measurement
Lone Star College System - Office of Technology Services
Going Green – Data Centers
New LSCS – Data Center (co-location design)
LSC is renovating a data center built in 1985 and our current data center built
in 1998 to meet both our “High Availability” and “Green” requirements.
Power management and distribution
• Hardware selection and design
• UPS
• High Efficiency
• Modular flexibility
• Distribution Paths
• Server and Storage Requirements
• Virtualization Management
• Server and Application
Data Center
Research and
Planning Resources
Lone Star College System - Office of Technology Services
Going Green – Data Centers
Cooling and Heat Management
Provides the Fastest and Highest ROI for a Data Center
Cooling
•
Thermal Plan
Same Room
Same Hardware
Air Flow Management
• Heat Management
•
Open Air Cooling
Water Cooling - High
efficiency and targeted
cooling
• Floor and Rack Density
Planning
Data Center
Research and
Planning Resources
Lone Star College System - Office of Technology Services
Water Cooling
Going Green – Data Centers
ACTIVE - ACTIVE
Virtualization
• VM First Policy - ELA


Significant benefits in
savings and availability
Site and Disaster Recovery
or ACTIVE - PASSIVE
Our VM Farms
•
•
•
•
•
2 – HP C- Class Blade enclosures
12 – BL460’s dedicated to the farm
Average consolidation ratio 20:1
High Availability design and data center colocation
Increased capacity and flexibility
Savings over Traditional Hardware
$630,000
VM Power Savings
400+ virtualized servers
Average cost per server per year $1,103
Projected 70 % savings per year Total $231,789
Note: does not include cooling savings
Lone Star College System - Office of Technology Services
Going Green – Data Centers
Campus – Instructional Server Room Design
Campuses
Instructional Centers
• Present State
• 20-75 physical servers
• 5-20 TB storage
• Future State – Implementing
• C-Class “Shorty”
• Present State
• 5-10 physical servers
• 2- 4 TB storage
• Future State - Implementing
• 2 DL 360’s
• Virtualization
• Servers (capacity 80)
• LeftHand networks
storage (virtualized)
High
Availability
Lone Star College System - Office of Technology Services
• Virtualization
• Servers (capacity 30)
• LeftHand networks
storage (virtualized)
Going Green – Data Centers
Campus Instructional Server Room
(Model)
Avg. Rate for system = .1039
Design L.P.H
Capacity
Old
11.04 KwH 16 Physical
New 2.1 KwH
36 VMs
Delta 8.94 KwH
20+ VMs
Projected Yearly Savings
$48,821.16
Annual Cost
$10,048.21
$1,911.34
$8,136.86
Center Instructional Server Room
(Model)
Avg. Rate for system = .1039
Design L.P.H
Capacity
Annual Cost
Old
5.5 KwH 8 Physical
$5,005.90
New
1.5 KwH 15 VMs
$1,365.24
Delta 4 KwH
7+ VMs
$3,640.65
Projected Yearly Savings
$21,843.90
Total Yearly Savings
$70,665.06
Calculation = L.P.H.*24 hrs*365 = Total KwH for year *rate*6 )
Lone Star College System - Office of Technology Services
Going Green – Data Centers
The New “High Availability & Green” Design
“Show me the Money”
•
•
•
•
Setup Cost
$3,200,000
Projected Savings (3yr)
$4,020,044
ROI - $820,044 by year 3
Benefits
• High Availability Design
• Projected - Data Center
Energy Savings of $428,978
per year
Lone Star College System - Office of Technology Services
Advanced Desktop Management
Advanced Desktop Management
vPro and Automation
Oscar Ramos
Executive Director
Savings
Lone Star College System - Office of Technology Services
Advanced Desktop Management
The “Old Way of doing Business” the 24 x 7 Computer
Why?
Critical updates
•
•
•
Anti-virus
Microsoft
Other applications…
Wake on LAN doesn’t always
work
Our clients don’t like to wait
for updates when they start
their computer in the
morning
Lone Star College System - Office of Technology Services
Advanced Desktop Management
Intel vPro
1
2
2a
2b
2c
3
4
• Shutdown message sent at 10:30PM to all lab
systems
• If system updates are available
Simplification and
Automation
1) Centralized advanced
power management
• Wake up systems, verify and prep (DeepFreeze)
• Updates are applied
• Shutdown systems
• Wake up lab systems before classes start
• Receive verification reports
Lone Star College System - Office of Technology Services
2) Put them to bed at night
and wake them up in the
morning
- Automation with Intel-vPro
and Symantec-Altiris
Advanced Desktop Management
Intel vPro Features
•OOB Management - BIOS and Blue Screen Management
•Power Management – Power Up/Down
•Image Redirection – Booting Options
•Network Filtering – Security Feature
•Real time inventory – Picture of the environment
Lone Star College System - Office of Technology Services
Advanced Desktop Management
“Show me the Money”
3 Year Phased in Approach
Year - 0 - Baseline – FY 2008
QTY
Laptops
1,000 $
58,280
123,000
122,000
Desktops - standard systems
11,000 $
$
-$
--
893,970
1,892,000
1,870,000
-
-
vPro Enabled systems
vPro Advance Power Mgt Pilot
Traditional PC
•
•
•
Annual cost
Carbon footprint
Equivalent to driving
$ 81.27
172 lbs
170 miles
Equivalent to
Annual Cost
Carbon
driving
Electric/Cooling Footprint (Lbs) driving (miles)
-
Baseline costs 12,000 $ 952,250
Year 1 – FY 2009
QTY
-
2,015,000
1,992,000
Equivalent to
Annual Cost
Carbon
driving
Electric/Cooling Footprint (Lbs) driving (miles)
Intel vPro – DC7900/E8400
•
•
•
Annual cost
Carbon footprint
Equivalent to driving
$ 58.28
123 lbs
122 miles
Intel vPro – add advanced power mgt
•
•
•
Annual cost
Carbon footprint
Equivalent to driving
$ 40.80
86 lbs
85 miles
Laptops
1,500 $
87,420
184,500
183,000
Desktops - standard systems
7,500 $
609,525
1,290,000
1,275,000
2,750 $
160,270
$
250 10,200
338,250
335,500
21,500
21,250
vPro Enabled systems
vPro Advance Power Mgt Pilot
Total 2009
12,000 $
867,415
1,834,250
1,814,750
Savings over base
year
$
84,835
180,750
177,250
Lone Star College System - Office of Technology Services
Advanced Desktop Management
Show me the Money – 3 year projection
Year - 0 - Baseline - 2008
Annual Cost
Electric/Cooling
QTY
Baseline costs 12,000
$
Carbon
Footprint (Lbs)
Equivalent to
driving (miles)
952,250
2,015,000
1,992,000
$ 867,415
1,834,250
1,814,750
84,835
180,750
177,250
$ 692,425
1,462,500
1,447,000
174,990
259,825
371,750
552,500
367,750
545,000
$ 568,260
1,198,000
1,186,000
124,165
383,990
264,000
816,500
260,500
85,500
Year 1 - FY 2009
Total 2009
12,000
Savings over base year
$
Year 2 - FY 2010
Total 2010
12,000
Savings over last year
Savings over base year
$
$
Year 3 - FY 2011
Total 2011
Savings over last year
Savings over base year
12,000
$
$
Lone Star College System - Office of Technology Services
Advanced Desktop Management
Show me the Money – Total Savings
Saving on Annual Cost over time (3 Years)
TAC (Baseline) – TAC (Year 1) = Savings for Y1,
$952,250 - $867,415 = $84,835
TAC (Baseline) – TAC (Year 2) = Savings for Y2,
$ 952,250 - $692,425 = $259,825
TAC (Baseline) – TAC (Year 3) = Savings for Y3
$ 952,250 - $568,260 = $383,990
Total Savings = Y1+Y2+Y3
$728,650 = $ 84,835 + $ 259,825 + $ 383,990
Lone Star College System - Office of Technology Services
Asset Recovery
Asset Recovery
E-Waste
Lone Star College System - Office of Technology Services
Asset Recovery
Definition
E-waste - may be defined as all secondary computers, entertainment device electronics, mobile phones,
and other items such as television sets and refrigerators, whether sold, donated, or discarded by their
original owners.
Headlines you don’t want to be a part of!
B.C. students buy sensitive U.S. defense data for $40 in Africa
'Donated' computers become toxic e-waste, documentary shows
http://www.cbc.ca/technology/story/2009/06/23/tech-e-waste-ghana-databritish-columbia-journalism-students.html
Missile data found on hard drives
Sensitive information for shooting down intercontinental missiles as well as
bank details and NHS records was found on old computers, researchers say.
http://news.bbc.co.uk/2/hi/uk_news/wales/8036324.stm
Police staff data found at city dump
Confidential staff details of Devon and Cornwall police officers have been found on
a dump.
http://findarticles.com/p/news-articles/herald-express-torquayuk/mi_8032/is_20071227/police-staff-data-city-dump/ai_n43862868/
Lone Star College System - Office of Technology Services
Asset Recovery
E-Waste
Electronic waste “e-waste” concerns:
•Volume of e-waste
•Toxic and not biodegradable
•Reusable resources
Organizational Risk:
•Theft
•Data Loss
•Return Below Market Value
Lone Star College System - Office of Technology Services
Asset Recovery
Zero Landfill
Lone Star College is working with vendors to engage in an
asset recovery program that would address e-waste
concerns and be financially beneficial to the college.
Requirements
•Systems are sanitized to federal government standards
•Competitive market rate for the equipment
• Certification of a zero-landfill policy
Lone Star College System - Office of Technology Services
Classroom Technology
Other Items
Data Projector
Thin Clients
Lone Star College System - Office of Technology Services
Classroom Technology
Data Projector Management
TekVox Control System
• Schedule shutdowns
• AV input Control
• Track Bulb Life
• Preventative Maintenance
• Lighting Control in
Classroom
• Motion Sensor Shutdown
Lone Star College System - Office of Technology Services
Classroom Technology
Thin clients – Virtual PCs
Pilot Project – Potential
Benefits
•Extend Life of Cycle
•Reduced Power Consumption
•Reduce application
management costs
•Deliver apps instantly to users
anywhere
•Enable user mobility on any
device
Lone Star College System - Office of Technology Services
Wrapping it up
Key objectives of our Green Initiative reached
 Social Responsibility – Doing the right thing!
 Fiscal Responsibility – Doing it the right way!
Savings – 3 year
 Desktop Management
 Server Design ROI
 Energy Savings Server Farm
Total Savings
Lone Star College System - Office of Technology Services
$728,650
$820,044
$428,978
$1,977,672
Questions?
Assumptions
 The Instructional Server Room projections come from the power savings that are anticipated from the change from
Physical Servers to Blade Servers and a utilization of VMware that we have seen through testing.
 The Base room that was used as a model was the Kingwood Instructional Server Room.
 Kingwood has two standard Racks with servers and a SAN.
 Campus solution has Blade enclosure, two blades and SAN.
 The campus solution and can be scalable for both larger and smaller rooms around the system.
 Server Capacity - an estimated minimum number of servers that can run on the new blade design using VM.
PC being compared
 New Standard- HP dc7900 Small Form Factor, Intel Core2 Duo, 85% Efficient Power Supply, 20in LCD
 Old Standard – HP dc7700 Convertible Minitower, Intel Pentium D, Standard Power Supply, 17in LCD
Three levels of energy efficiency which are;
 Standard Desktop – (Old Standard) with conventional power supply, no energy qualifications
 Energy Efficient – (New Standard) 1.) Energy Star (qualified) 2.) Epeat Gold 3.) 85% Energy Efficient Power
Supply
 VPro/Advanced Power Management – Energy Efficient PC with Advanced Power Management
The rate for power is $.1039KwH. This number is an average of all 6 campuses cost for energy.
Lone Star College System - Office of Technology Services