COUNCIL MEETING
REGULAR SESSION
September 20, 2011 AT 7:00 P.M.
ATTENDANCE:
COUNCIL MEMBERS:
ATTORNEY:
AUDITOR:
AUDIENCE:
COMMISSIONERS:
Darrel Thomas, President
Keith Berry, Vice President
David Fuhrman
Roger Deck
Phillip Gick
Larry Parker
Elizabeth South
Stephanie Campbell, Auditor
10 Individuals
Nancy Fogle
The County Council met in regular session on September 20, 2011 at
7:00 p.m. at the courthouse annex. Darrel Thomas opened the meeting
and the pledge to the flag was given.
CUMMINS BEHAVIOR HEALTH ANNUAL REPORT
Ann Borders and Amy Mace came to the meeting to discuss the annual
report of property tax. Ms. Borders said there are fewer served here in
Putnam County than a year ago. There were significant rate decreases
and things they cannot provide any longer to individuals. There are 15%
fewer people served due to the changes. There was $64,458 received for
FYII.
They also stated the December payment from the county was short and
the June payment has not been received yet. The statute has changed
and some confusion has occurred due to it. Phillip Gick asked about
unreimbursed service and where the money comes from. Ann Borders
said some services are free and it is made up through other services that
they make a profit on like insurance, etc. Putnam’s total budget is 2.5
million.
NANCY DENNIS-TRANSFER-BUDGET REDUCTION & FILL PART TIME
Nancy Dennis submitted a budget reduction appropriation request.
678-40401-105
-$3000.00
Equipment
This is to move money from this account into the General fund mileage
account as money is needed in the mileage account for the Reassessment
Department. Dave Fuhrman made the motion to approve the budget
reduction and additional. Roger Deck seconded the motion. The motion
carried.
Nancy Dennis asked to fill a temporary part time position. The
Commissioners have approved the request already. Keith Berry made
the motion to approve. Phillip Gick seconded the motion. The motion
carried.
BINDING BUDGETS
Putnam County Public Library
Roachdale Public Library
Roachdale Fire Protection
Floyd Twp Fire District
Walnut Creek Fire Protection
There was discussion on the budgets. Darrel Thomas said for everyone
to review the binding budgets and the issue will be discussed at the
October meeting for adoption. Phillip Gick abstained.
CORONER-TRANSFER
Beth Glaze submitted a transfer of funds request for Thomas Miller.
From 001-20201-007
Office Supplies
001-30315-007
Equipment Rental
$1,000.00
The money needs transferred due to high demand for transport.
Larry Parker made the motion to approve the transfer. Dave Fuhrman
seconded the motion. The motion was carried.
Beth Glaze gave an update on the move and stated they are half way
there. The new office is located in the professional building at the
hospital.
SHERIFF- ADDITIONALS
Matron Ashley O’Hair and Sheriff Steve Fenwick came to the meeting to
get approval for the additionals that were submitted.
Ashley O’Hair/Stephanie Campbell per Council submitted an additional
appropriation request for approval.
107-20203-005
Rainy Day/Fuel
$50,000
They are requesting the money to pay remaining fuel for the Sheriff’s
Department. Sheriff Fenwick said it is contributed to the cost of fuel.
Sheriff Fenwick said they have cut the usage back to county only. Larry
Parker made a motion to approve the additional. Keith Berry seconded
the motion. The motion was carried.
Matron Ashley O’Hair submitted an additional appropriation request for
approval.
001-30303-005
Repairs & Maintenance
$10,000.00
They are requesting the money because they will not be able to pay the
remaining repair bills for vehicles, tires and oil changes for 2011. Phillip
Gick asked about the $43,000 and how did it compare to the previous
year. Ashley O’Hair said we spent pretty much the whole $43,000, so
we’ve had additional repairs due to the age of the vehicles. Sheriff Steve
Fenwick said the Chargers have 100,000 mile warranty whereas the
older ones didn’t have as good of a warranty for the mileage.
Sheriff Fenwick said they have a total of 17 vehicles for regular patrol
and 25 total vehicles. Larry Parker made a motion to tentatively approve
thru the County General Fund because it needs to be advertised. Phillip
Gick seconded the motion. The motion was carried.
PROPOSAL FOR SHIFT DIFFERENTIAL
Matron Ashley O’Hair said this is the way the budget was approved for
2011.
Helmer
$3,805.60
Night Shift
Simmons
Sibbitt
Chadd
Downing
Troyer
Smith
Total:
5%
$1,833.52
$1,636.96
$1,499.68
$1,499.68
$1,499.68
$1,499.68
$9,469.20
McFadden
Lanning
Total:
$2,307.00
$1,570.00
$3,877.00
GRAND TOTAL: $17,151.80
Matron Ashley O’Hair said they are on 12 hour shifts and the night shift
should have a rate difference. Sheriff Steve Fenwick said because of
previous administration, a lower ranked employee was given more of a
pay increase. Discussion was made on the 7-12 hours shifts in a pay
period. Phillip Gick said that in a four week period, you are getting 16
hours more out of them.
Sheriff Fenwick said they should use less comp time with the new
system. Dave Fuhrman made a motion to approve the shift differential.
Roger Deck seconded the motion. The motion was carried. Helmer
asked what he should be making because of duties and rank.
GED PROGRAM
Matron Ashley O’Hair stated DOC is trying to work out something to get
someone to teach the inmates. Area 30 no longer has the funding to
provide GED instruction to the inmates. The Sheriff’s Department is
looking into alternate sources to continue to provide the GED program to
the inmates. They are asking to use $12,000 out of the Misdemeanant
Fund for the GED program. Keith Berry made a motion to approve if
more come back. Roger Deck seconded the motion. The motion was
carried.
HIGHWAY-ADDITIONALS
107-20203-702
Rainy Day Fuel for the County vehicles
107-20215-706
Rainy Day Stone for road maintenance
$75,000.00
$25,000.00
Larry Parker made a motion to approve both additionals. Dave Fuhrman
seconded the motion. The motion was carried.
A transfer of appropriation request in the Roads & Streets budget was
submitted for approval.
005-50584-706
005-30352-706
$30,000.00
Road Striping
Resurfacing
The transfer request is because they have enough paint stockpiled and
would like to move the appropriation to help with road resurfacing
projects. Phillip Gick made a motion to approve the transfer. Keith
Berry seconded the motion. The motion was carried.
E911-FULL & PART TIME POSITION
Director Dave Costin is asking to fill one full time position and three part
time positions. Larry Parker made a motion to approve the positions.
Phillip Gick seconded the motion. The motion was carried. Dave Costin
has negotiated a bill at zero interest, but he needs to pay $5,000 every
quarter for 4 ½ years.
KRAMER ASSOCIATE
Daniel Sulkoske & Jamie Wagner with Kramer Companies discussed the
pre-construction services case study handout for the town of
Brownsburg. There was a discussion made regarding Bridge 10 in
Putnam County. All projects that they do are 6-8%. They are
compensated under the projects savings. A discussion was made about
savings and what Kramer makes. Daniel Sulkoske has professional
liability insurance.
Darrel Thomas said the Council does not do anything with the projects.
This would need to go before the Commissioners. Nancy Fogle said she
liked his presentation and ideas from his previous visit with the Council.
Nancy Fogle said he needed to go to the Commissioners and bring
references.
Dave Fuhrman made the motion to suggest that the Commissioners
review Kramer Companies tentative input on whatever the next project is
they have. Roger Deck seconded the motion. The motion was carried.
ANIMAL CONTROL IN THE COUNTY
Ty Sutherlin discussed animal control and he feels it is needed and very
important to the county. He knows that we don’t have the money at the
moment.
Dave Fuhrman discussed inappropriate behavior by elected officers the
Mr. Sutherlin had referred to previously. Ty Sutherlin discussed the
seizure money the Prosecutor’s Office receives and how it is supposed to
go to Putnam County. The process was discussed. Roger Deck
discussed its common practice with forfeitures. Ty Sutherlin questioned
the 50% that was given away to the law office. Elizabeth South said the
Asset Forfeiture Fund is audited by the State Board of Accounts and has
been looked at by the Council.
Roger Deck asked Ty Sutherlin to come up with a workable procedure
and bring it back when he can. Elizabeth South said the Asset Forfeiture
Fund is audited by the State Board of Accounts and has been looked at
by the council.
REDISTRICTING COUNTY COUNCIL
Nancy Fogle discussed the proposed redistricting for the County Council.
PLANNING COMMISSION TRANSFER & SALARY ORDINANCE
AMENDMENTS (2011 & 2012)
The Board of Commissioners submitted a transfer of appropriation
request for approval.
001-10115-079
001-10120-079
$5,600
Director
Office Manager
The Commissioners are requesting transfer of funds due to the
restructuring of the Planning Department. Keith Berry made a motion to
approve the transfer and salary ordinance. Larry Parker seconded the
motion. The motion was carried. Dave Fuhrman asked for an updated
job description.
EDGELEA PROJECT
Commissioner Nancy Fogle discussed taking $150,000 out of Rainy Day
Fund to do the Edgelea project. They need $150,000 up front and
$20,000 a year for 20 years. They need tentative approval to start the
bond counsel. The majority of the money would be paid by the property
owners for the project. Keith Berry made a motion to give tentative
approval of the $150,000. Roger Deck seconded the motion. Larry
Parker abstained. The motion carried.
ANNEX CLOSING
Commissioner Nancy Fogle is asking for the Council’s blessing for the
closing of the Annex by November 15, 2011. The extension office and
rent will be paid from the Annex utilities account. The Extension
Department will be moving to the Pershing building. The Veterans
Department may go back to the courthouse. The new officer is Jerry
Williamson. There was discussion on the closing of the Annex. The
Council gave their blessing.
BUDGET ADOPTIONS
Roger Deck made a motion to approve the adoption of the county’s
budgets with the amendment to Planning salary. Phillip Gick seconded
the motion. The motion was carried. Elizabeth South will look at and
review the amendment to Police Retirement Plan.
JULY 19, 2011 MINUTES
Keith Berry made a motion to approve the minutes. Larry Parker
seconded the motion. The motion was carried.
AVIATION GRANT ADDITIONAL
012-30360-010
$11,601
Miscellaneous Services
The request is to appropriate the grant money.
Dave Fuhrman made the motion to approve. Larry Parker seconded.
The motion carried.
ADJOURN
______________________________
Darrel Thomas, President
______________________________
Keith Berry, Vice President
______________________________
Phillip Gick
______________________________
Dave Fuhrman
_______________________________
Larry Parker
_______________________________
Roger Deck
_______________________________
Attest: Auditor’s Office