Office of Sponsored Programs
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Office of Research
Integrity Assurance
Melanie Clark
Research Admin Buzz meeting
Office of Sponsored Programs
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Name Change
Office of Research Compliance is now
Office of Research Integrity Assurance
New URL
– http://researchintegrity.gatech.edu/
Office of Sponsored Programs
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IRB APPROVAL NEEDED
Office of Sponsored Programs
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Conflict of Interest
Management Office
Jeff Steltzer
Research Admin Buzz meeting
Office of Sponsored Programs
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FCOI Applies to
Any PHS research funding by means of a
grant, cooperative agreement and though
the implementation of Subpart F by the
Institution.
Office of Sponsored Programs
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PHS Agencies
Agency for Healthcare Research and Quality (AHRQ)
Agency for Toxic Substances and Disease Registry
(ATSDR)
Centers for Disease Control and Prevention (CDC)
Food and Drug Administration (FDA)
Health Resources and Services Administration (HRSA)
Indian Health Service (IHS)
National Institutes of Health (NIH)
Substance Abuse and Mental Health Services
Administration (SAMHSA)
Office of Sponsored Programs
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What awards and who?
2011
2012
2013
As of August 24, 2012 all awards will require the PI have
disclosed the FCOI.
Applies to:
–
–
–
–
New awards
Competing Continuations
Noncompeting Continuations
Change of Institution
This doesn’t apply to NCEs.
Office of Sponsored Programs
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FCOI and Subawards
FDP Clearinghouse
Letter of Intent- include a certification that
they are in compliance w/ regulations
Not in FDP Clearinghouse– Institution must provide a URL or paper copy
of their COI policy
Office of Sponsored Programs
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FCOI and Subawards
Subawards may NOT incur preaward
costs.
Costs cannot incurred until :
– All disclosures have been made and any
possible conflicts have been eliminated,
reduced, or managed.
– AND A fully executed agreement is in place.
Office of Sponsored Programs
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New Routing Sheet
SPONSORING ORGANIZATION NAME (FUNDING ORGANIZATION OR THE
ORGANIZATION THE SUBAWARD IS FROM)
SPONSOR DATA
SPONSOR’S TECHNICAL CONTACT
PHONE
EMAIL
ADMINISTRATIVE CONTACT
MAILING ADDRESS OF SPONSORING ORGANIZATION
NAME OF SPONSORING GOVERNMENT ORGANIZATION (ISSUING THE PRIME
CONTRACT), IF APPLICABLE:
PRIME CONTRACT NUMBER:
CHECK PREFERRED MAILING METHOD.
ELECTRONIC _____ ____________________ (EMAIL OR FAX IF APPLICABLE)
EXPRESS COURIER_____
U.S. EXPRESS MAIL_____
FIRST CLASS CERTIFIED ______
ACCOUNT TO BE CHARGED:
YES
NO
Human Subject Research?
Vertebrate Animals?
Recombinant DNA?
PHONE
EMAIL
SOURCE OF FUNDS, IF DIFFERENT FROM SPONSORING ORGANIZATION OR PRIME:
CONTRACT NUMBER FOR SOURCE OF FUNDS:
COURIER (HAND DELIVERY) ADDRESS
SPECIAL REVIEW CHECKLIST: THE PROPOSAL SUBMITTED INVOLVES THE FOLLOWING
IRB Protocol Number:__________________ Expiration Date: _____________
IACUC Protocol Number:__________________ Expiration Date: _____________
IBC Registration Number ____ Expiration Date: _____________
Applicants may request a deferral to submit a funding proposal without an approved protocol as required by GT policy. Requests must be made
in writing to your Contracting Officer who will obtain institutional approval for such action.
NOTE: No awards will be accepted without an approved GT protocol in place.
Select Agents
See list at www.cdc.gov/od/sap/docs/salist.pdf More info: www.cdc.gov/od/sap/
Biological agents: Check all that apply:
Infectious or pathogenic agent(s)
Human tissues or bodily fluid
Other biological materials
Physical Agents. Check all that apply:
Chemicals
Sharps
Laser
Radiation
Thermal agent
Materials Transfer Agreement (MTA)
Professional Education Program (if yes, please route to DLPE)
Subaward(s) are proposed
Teaming Agreement
Research involves export of info or materials to another country
Research involves a foreign sponsor or collaborator, or will be performed in whole or in part outside the U.S.
Contract anticipated to contain restrictions on publication or the use of Foreign Nationals
Involves the use of pre-existing (background) intellectual property
Georgia Tech’s
Third Party’s –explain in comments section.
A member of the research team has a Significant Financial Interest (SFI) related to this project. If “yes,” you must complete the Proposal Financial
Interest in Research Report within eCOI. https://ecoi.research.gatech.edu.
Proposal Preparation & Submission
Certifications
I certify that I have read and understand
the Institute's conflict of interest policy all
required financial disclosures were made;
and I will comply with any conditions or
restrictions imposed by the Institute to
manage, reduce, or eliminate conflicts of
interest
coi.research.gatech.edu
Office of Sponsored Programs
Proposal Preparation & Submission
FCOI
All PHS proposals must use new routing sheet
immediately. Everyone else Oct 2012.
All Investigators must have AC completed prior
to proposal submission.
Any students involved in design, conduct, or
reporting of research must be named and
complete an AC.
80% of Invention Disclosures include students
Office of Sponsored Programs
Proposal Preparation & Submission
More FCOI policies to come??
American Heart Association
American Cancer Society
Bill & Melinda Gates Foundation
National Science Foundation
OIG review showed NSF was not sufficiently
monitoring possible conflicts of interest
Office of Sponsored Programs
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eCOI System
https://ecoi.research.gatech.edu
Office of Sponsored Programs
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Grants and Contracts Accounting
Sandy Mason
Research Admin Buzz meeting
Office of Sponsored Programs
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G&C Updates
Cost Share Accounting and Reporting
 Expenses should be posted to separately-budgeted
companion cost share projects as incurred during the
award performance period
 Prior year documentation and/or certification require
additional approvals
 Quarterly report based on data in admin systems
Sponsored Project Exceptions
Office of Sponsored Programs
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G&C Updates
ARRA Reporting – Quarter ending 9/30/12
 PI Quarterly Update Deliverables
 Timely submission by stated OSP deadlines – The reports
must be filed by the Federal deadline
 OMB Guidance – Acceleration of Unspent Funds
 Federal Agencies have been directed to take steps to
complete ARRA projects by September 30, 2013
 Update from NSF – NSF has submitted a draft waiver
request to OMB and will reach out to each PI to let them
know if their award (with a current term date after 9/30/13)
was included in the request
Office of Sponsored Programs
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G&C Updates
NIH Salary Cap
 Base Salary reduced to Executive Level II amount
($179,700) on new awards with initial Issue Date
on/after Dec. 23,2011
 Reference G&C Notice 12-I, dated January 24, 2012
(http://grants.gatech.edu/main/wpcontent/uploads/2011/12/NIH_SalCap0112.pdf)
 Requires additional Institutional funding
 Not part of required Cost Share
 Questions: Contact Robert Ellington, SPD Center
4-3488 or robert.ellington@business.gatech.edu
Office of Sponsored Programs
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Office of Sponsored Programs
Candice Ferguson
Research Admin Buzz meeting
Office of Sponsored Programs
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Industry Proposal Submissions
industryproposals@gtrc.gatech.edu
Unless the proposal is from GTRI, then it
goes through WebWISE.
Office of Sponsored Programs
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Sequestration
Budget Control Act of 2011
Automatic, across-the-board spending
cuts are scheduled to occur in January
2013
Affect both mandatory and discretionary
spending
Split evenly between defense and
nondefense accounts
Office of Sponsored Programs
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NSF PAPPG 13-1
Release Date: October 2012
Effective Date: January 2013
Features– Clarification and enhancement of review
criteria
Broader Impacts
Intellectual Merit
Office of Sponsored Programs
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NSF PAPPG 13-1
Updates to guidance for indirect costs
New format for submission of Facilities,
Equipment, and Other Resources in
Fastlane
– Assist compliance w/ NSF cost sharing policy
Info on Award Cash Management $ervice
(ACM$) that will replace Fastlane Cash
Request Service
Office of Sponsored Programs
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NSF PAPPG 13-1
Modification to COI coverage, Office of
General Counsel to work w/ institutions
that report an unmanageable COI
New guidance on Dual Use Research or
Concern
Office of Sponsored Programs
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Travel Regulations
The recently released Travel & Expense (Aug 2012) updates and
enhancements:
To clarify page 5 info on Business Class Travel:
The below statement applies to all of campus if traveling on federal
sponsored travel.
GTRI is required to adhere to Federal Travel Regulations which
prohibit Business class airfares for trips less than 14 hrs. Please
consult your unit Business Officer to determine if your project or
funds source will allow business class travel.
https://techworks.psauth.gatech.edu/gt_data/content/201208_travele
xp_updates_and_enhancements-alt.pdf
Office of Sponsored Programs
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WebWISE
Reporting Tools
–webwise.gtri.gatech.edu
COGNOS Awards Report
New way to submit RCR
Deliverable
Office of Sponsored Programs
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RCR FAQs
What is an RCR deliverable and how do I satisfy it?
Answer: The RCR deliverable is an annual certification from the
PD/PI asserting that the RCR training requirements for the award
have been met.
Copy/paste the following statement in the “comments to OSP” in the
Deliverable system. The PI must also check the box “cannot upload
file.” Hit submit.
The statement is:
I certify that all of the students (undergraduate, graduate) and
postdoctoral fellows funded by this project have complied with the
Georgia Institute of Technology Responsible Conduct of Research
Policy. I understand the following documentation system will be the
system of record for Phase II: In Person Training.
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RCR FAQs
Are postdocs allowed to attend PHIL 6000?
Answer: Yes but the process of registering is
different for postdocs than it is for graduate
students. Postdocs must receive a registration
link from OSP for the course. [Since they aren’t
matriculated students they cannot register for
the course and the record won’t be in Banner.]
Office of Sponsored Programs
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RCR FAQs
What options do postdoctoral researchers have to complete the inperson RCR training requirement?
Answer: Postdoctoral researchers can:
a. Participate in a class, seminar, or other interactive approach
developed by the School that addresses ethical issues relevant to
the discipline as well as broader issues of research integrity; or
b. Participate in regularly scheduled laboratory meetings or
discussions that address ethical issues relevant to the discipline as
well as broader issues of research integrity; or
c. Register through OSP’s system and attend the Research Ethics
Course (PHIL 6000) offered by the Ivan Allen College; or
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RCR FAQs
Many departments have methods courses that
cover RCR topical areas. The PI and post-doc
can write up a plan of action as to what days to
attend the class to appropriately cover the
required 4 hours of training. This plan should be
agreed to by both parties and kept in the
departmental project file. This kind of decision
would be left up to the departments if they want
to do this and also have the space in these
classes.
Office of Sponsored Programs
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CRA Study Group
New Certified Research Administrators
– Jim Childers
– Sandy Barber
– Gabrielle Slappey
– Candice Ferguson
Next CRA Study Group will start Thursday,
September 20 (lunch will be provided)
www.cra-cert.org
Office of Sponsored Programs
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Research Admin Buzz
THANK YOU FOR COMING