Pharmacy
Continuing Professional Development (CPD)
Update
Pharmacy Directorate
NHS Education for Scotland
Updated April 2011
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Original RPSGB CPD Framework
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Pharmacy
How should I record my CPD?
• Online (encouraged and preferred by GPhC)
- requires your GPhC number, username and password
• Paper submissions
- only on GPhC approved documentation
- must stick to the ‘boxes’ provided as scanned into system and
anything out with the boxes may be lost
• Dual submissions – paper and online only; min of 5 paper
records
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What must I do for the GPhC?
•
The CPD review process has transferred to GPhC as a statutory
process [legal process].
•
Make a minimum of 9 CPD entries per year (from March 2009) which
reflect the context and scope of your practice as a pharmacist or as a
registered pharmacy technician
•
Keep records of your CPD and to submit these to GPhC
when requested [legal requirement].
•
The GPhC has adopted the standards for CPD records introduced by
the RPSGB for an interim period.
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You should also….
Pharmacy
• Maintain a learning portfolio with records of attendance and key
learning points from continuing education and notes of other
learning e.g. through work.
• This may be requested by the regulator if there is a problem with
your CPD entries or if someone has made a complaint about
you as a professional.
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Why must I comply with the GPhC
review process?
Pharmacy
Registrants are in breach of the GPhC’s standards of conduct,
ethics and performance where there is failure to respond to a
request for CPD records. Should you fail to respond to their
request you will
-receive 2 reminders (a reminder at 4 weeks then 2 weeks later)
-have approximately 6 weeks to submit.
Anyone with a personal problem should negotiate an extension.
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What happens if I do not submit a CPD
record?
• You will receive a warning letter from the Chief Inspector.
• From April 2011, this will be considered similar to non payment
of fees and result in removal from the register.
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What happens if I have documented
nothing to date?
•
You must complete 9 records per annum from 1st March 2009.
•
Records will be viewed in a 5 year cycle, thus if your CPD record was
requested now you should submit:
•
•
•
•
•
•
A proportion of 9 entries from March 2011 to April 2012
9 entries from March 2010 - February 2011
9 entries from March 2009 - February 2010
Some entries from March 2008- February 2009
Some entries from March 2007- February 2008
Some entries from March 2006- February 2007
By 2014 we should all have a minimum of 45 CPD entries to submit!
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Where do I start ?
Pharmacy
• You can start at any point of the CPD cycle when recording your
CPD [ reflection, planning, action or evaluation]
• Need to have a variety of different types of records but
the GPhC states that..
Some of your entries must start at reflection
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Do not panic!
Pharmacy
• Start today. Aim to undertake and document at least 1-2 pieces
of learning per month. This may be easier in a group or by
having a ‘buddy’ call you at the beginning of each month to
motivate you.
• Look back in your diary for the last 4 years-what learning events
did you attend? - what did you learn? Document these now! The
longer you wait, the more difficult it will become to
remember……
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When starting at reflection
Ask yourself the questionWhat do I want to learn?
Or
What do I want to be able to do?
e.g. To be able to submit a CPD entry online on the GPhC online system
Why?
e.g. There is a statutory requirement to do this by the Pharmacy
Regulatory body – the GPhC
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Pharmacy
Top LHS see folder by year 1st March to
end Feb
Bottom LHS see new entries
Top RH corner: date identified
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Planning is next..
• Deadline date
- When do I need to know this? Pick a realistic achievable date !
•
-
What impact will this learning have on me, my colleagues, my
patients, the organisation?
Important to spend a bit of time on this section and consider all the
elements of this question. If the learning will have little impact on all 4
elements, should you be doing it?
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In our earlier example….
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• I will learn how to document my CPD and also submit this in the
required online format. Documenting my CPD will have a
positive impact on the organisation or business I work for as I
must remain registered to carry out my job. I plan to share my
learning with my colleagues (and pre-registration trainee), thus
my learning will have an impact on their knowledge and
practice. CPD is ultimately to improve patient safety and thus it
will have an impact on my service-users
• Important to write something here, do not just tick the
available boxes
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How could you learn this?
• Consider different options. You can list them all, you don’t
have to do them all, but may help identify the best learning
method for you. You must list more than one option.
• Attending a course→ attending today
• Try to work my way through the info on the GPhC website
• Complete a paper entry and then try to transfer to the online
system
• Discuss with colleagues
• Read available published articles/ literature on recording CPD
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Then..
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• Just tick the option or options that you decided to use to address
your learning need:
-your learning style
-the level of knowledge you wish to have on the area
-your timescale
• Remember to use a variety of options in the CPD reports that
you submit
• Stating you attended a course for all your learning needs will
be picked up in your report. Using only one method of
learning is not considered good practice..
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Action is next..
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• What have you learned?
Do go into some detail here so there is some evidence that the
learning has actually taken place
• In our example…..
I attended a 2 hour interactive training session along with other
pharmacists and registered pharmacy technicians at NES where
we were guided through input of an appropriate CPD entry
completing all the required fields. I completed 2 new CPD
entries of my own by the end of the session.
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Evaluation of your learning
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How does this benefit your practice?
An important question and must be completed.
e.g. It benefits my practice because I am now able to document my
CPD efficiently and in accordance with professional guidance. I
feel more confident in completing future entries.
Give an example of how this benefits your practice ?
An important question and must be completed.
e.g. I completed 2 new CPD entries of my own by the end of the
session.
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Have you fully met your learning
objective?
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• If you feel you haven’t fully met your learning objective you
will be asked what you have still to learn
e.g. Continue to complete more CPD entries (different types of
learning) and share with my colleagues at work and agreed to
`share` my entries with my line manager using the online
system.
• Why did you not fully meet your learning objective?
Time constraints – we only had a 2 hour session and I need to
build on this experience
• More experience at CPD entries and reviewing these
against the criteria provided will be my next learning
objective!
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An example starting at ACTION
Please describe the activity you have undertaken
Attended a NES Training Evening on respiratory medicine
What have you learnt as a result?
The importance of ensuring an accurate asthma/COPD diagnosis.
A further appreciation of the ‘Step-Wise’ approach and the need to
move up and down the steps as the condition changes.
The change in guidance that adds a long acting Beta 2 agonist
before increasing the dose of corticosteroid.
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Evaluation
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Describe an example of how you have applied this learning
I now check prescriptions where steroid doses are above 800
mcg/day and discuss with patient if a long acting Beta 2 agonist
has not been prescribed and symptoms not well controlled. I
was able to explain to a patient who was prescribed oral
steroids for the first time the nature of the step-wise approach
Give an example of how this benefits your practice ?
I am now more confident in my knowledge of respiratory disease
and feel more able to discuss this condition with patients
Have you identified any learning needs as a result of
undertaking this activity?
Yes/No
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What happens after I submit my CPD
record?
• Generation of an executive summary → this will be mailed to
you
• Automatic generation of feedback report→ online and more
detailed than the executive summary
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Why review CPD?
 Ensure compliance with CPD standards
 Encourage & support via feedback process
 Encourage engagement in CPD
 Increase practitioner confidence and competence
 Necessary for statutory regulation & prepares for revalidation
 Protects the public
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Review criteria
Reviewers will:
ONLY review what’s in CPD entry
ONLY base feedback on review criteria
Reviewers will not:
Make value judgements on content
Apply their quality criteria
Will not give advice on what they would do
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Where can I get further support?
Pharmacy
CPD Team at GPhC (London)
Tel: 020 33653540
Email: cpdsubmissions@pharmacyregulation.org
CPD Website www.uptodate.org.uk
CPD guidance on GPhC website www.pharmacyregulation.org
 Plan and Record Guide
 FAQ guidance sheet
NES - CPD Surgeries; local tutors; NES team (0141 223 1600)
Email: pharmacy@nes.scot.nhs.uk
RPS CPD Facilitators
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