Engineering Student Council
Organization Day Meeting
Elections
3/31/11
Agenda
• Sorem’s Forum
• Student Senate
• Freshmen Council
» Mullinazzi Cup
• Bylaws Change
• Activities
•
•
•
•
•
•
» Senior Design
•
• Website & Facebook
•
• AIChE
•
ESC Points System
ESO Competition
All School Meeting
FAC (Audit)
Gould and Locke
Awards
Officer Elections
SoE Swag
Cheap Lunch
Open Forum
2
Dean Sorem’s Forum
• What questions do you have about the
School?
• Improvements or Suggestions?
3/15/2016
3
Student Senate
• Your Engineering Senators:
» Gabe Bliss
» Megan Ketchum
» Abby Rimel
 Senate Updates
» Last cycle of Student Senate for this year
» Trying to add crosswalks on West Campus Road.
One by Delta Chi Fraternity and JRP and the other
in front of Triangle Fraternity
» Block and Line Item was passed. Four engineering
organizations received funding for their projects
and numerous others received general funding
» Elections for this year are on April 13 and 14.
Please vote online during that time
3/15/2016
4
FRESHMEN
ENGINEERING
STUDENT COUNCIL
Mulinazzi Cup
• Annual 3v3 Basketball Tournament
• Named in honor of former Associate
Dean, Dr. Mulinazzi
• April 10 at 1:00 in Robinson
• Registration Deadline due April 1st at
5:00pm
• Minimum of 3
• Max of 5
• $10 entry fee for team
3/15/2016
6
Bylaws Change
•
Eliminate NAESC Liaison
» Section 7 of Article III is repealed from the Bylaws of the KU
Engineering Student Council, effectively eliminating the officer position
of NAESC Liaison.
» The duties of the NAESC officer position will be transferred to a
member of KU ESC who holds a NAESC regional or national board
position.
•
The ESC Officer held accountable as NAESC Liaison will be responsible for
the following:
»
»
»
»
»
»
•
•
Act as the liaison between the University of Kansas ESC and the Regional and
National Chapters of NAESC
Act as a school representative in weekly meetings of the Regional NAESC
Present NAESC updates at KU ESC general meetings
Organize and run a post-national and post-regional conference debriefing meeting
Responsible for representing KU ESC at the Voting Delegates Meeting at the
Regional and National NAESC conferences
Work with the ESC President and other officers to arrange ESC’s attendance at
NAESC regional and national conferences
In the event that no KU ESC member holds a NAESC regional or national
board position, then the President shall appoint a member who will be
attending the next NAESC conference to act as the KU ESC liaison to
NAESC.
In the event that KU ESC has multiple members who hold a NAESC regional
or national board position, then the President may delegate one member to
assume the responsibilities of NAESC liaison, if he/she so choses to have
only one member in this capacity.
» The NAESC Liaison Chair shall be removed as a Voting Member in the
Definition of Voting Members in Section 3 of Article VI.
»
PASSED UNANIMOUSLY ON 3/31/11
3/15/2016
7
Bylaws Change
Eliminate Corporate Relations Chair
•Section 8 of Article III is repealed from the bylaws of the KU
Engineering Student Council, effectively eliminating the officer position
of Corporate Relations Chair.
•The duties of the Corporate Relations Chair shall be reallocated as
follows:
» When an ESC event requires corporate sponsorship, the ESC
officer in charge of the event is responsible for seeking and
obtaining corporate support.
• All requests for corporate funding must first pass through KU
Endowment. ESC Officers may not begin soliciting industry for support
before working with KU Endowment.
» The ESC Treasurer shall be in charge of keeping track of
corporate funding requests and contacts to ensure that a
company is not being approached multiple times for ESC
events.
» Alumni relations, for the purpose of, but not limited to, bringing
in speakers and presenters for ESC meetings, shall be the
responsibility of the ESC Publicity Chair.
•The Corporate Relations Chair shall be removed as a Voting Member
in the Definition of Voting Members in Section 3 of Article VI.
•The Corporate Relations Chair shall be removed from the Order of
Election as outlined in Section 5 of Article V.
•PASSED UNANIMOUSLY ON 3/31/11
3/15/2016
8
Bylaws Change
• Eliminate the Freshmen Development Chair
» Section 5 of Article III is repealed from the
bylaws of the KU Engineering Student
Council, effectively eliminating the officer
position of Freshmen Development Chair.
» The duties of the Freshmen Development
Chair shall be reallocated to the Outreach
Chair, as outlined in Amendment VI.
» The Freshmen Development Chair shall be
removed as a Voting Member in the Definition
of Voting Members in Section 3 of Article VI.
• PASSED UNANIMOUSLY ON 3/31/11
3/15/2016
9
Bylaws Change
Creation of Outreach Chair
•The Outreach Chair(s) shall have the following responsibilities:
» To plan and coordinate the Frosh Frenzy event held within the first
two weeks of the School of Engineering, under the guidance of
previous coordinators and the material left behind from previous
events
» Plan and execute Rockin;’ on Learned Lawn as a school year kickoff event
•
Work with the School of Engineering Events Coordinator to plan the
faculty involvement with the event
» Represent ESC in the School of Engineering Mentoring Program
» Lead the School of Engineering’s involvement in KU Homecoming
» Work with the Freshmen Council E-Week committee to plan and
execute E-Week events
» Assist the ESC Vice President with overseeing the Freshmen
Engineering Student Council, including, but not limited to, attending
Freshmen Council Meetings
•The Outreach Chair(s) shall be included as a Voting Member in the
Definition of Voting Members in Section 3 of Article VI.
•The Outreach Chair(s) shall take the place of the Freshmen Development
Chair in the Order of Election as outlined in Section 5 of Article V.
»
3/15/2016
PASSED UNANIMOUSLY ON 3/31/11
10
Bylaws Change
Creation of the Community Service Chair
•The Community Service Chair shall have the following
responsibilities:
» Work with the Freshmen Council Community Service
Committee to seek, plan, and execute ESC community
service events.
» Seek involvement from other School of Engineering Student
Organizations in ESC community service events.
» Work with the Freshmen Council E-Club Committee to hold
E-Club events at Lawrence schools throughout the
academic year
» Work with any requests by community members for ESC to
provide volunteers for events.
» Coordinate any ESC involvement in KU campus service
events including, but not limited to, fundraisers for causes
and volunteering time and labor.
•The Community Service Chair shall be included as a Voting
Member in the Definition of Voting Members in Section 3 of Article
VI.
•The Community Service Chair shall replace the NAESC Liaison in
the Order of Election as outlined in Section 5 of Article V.
•
PASSED UNANIMOUSLY ON 3/31/11
3/15/2016
11
Bylaws Change
Positions Eligible to Study Abroad and Co-Op Students
•In order to maintain the involvement of engineering students who aspire to
study abroad or participate in a co-op, the following ESC positions shall be
made available for a term of one (1) semester:
» Activities Chair
» Publicity Chair
» Community Service Chair
•If the officer will be studying abroad or participating in a co-op in the Spring
Semester, then he/she hold his/her officer position for the Fall Semester. An
elections meeting, as outlined in Article V of the ESC bylaws, shall be held
prior to the conclusion of the Fall Semester to elect the new officer to hold the
position for the Spring Semester.
•Should a member be studying abroad in the Fall Semester and be interested
in running for an officer position in the Spring Semester, then he/she can only
take a position in the following ways:
» In place of an officer who is retiring his/her position for the Spring due
to studying abroad or participating in a co-op
» In place of an officer who has resigned their position or has been
impeached.
» Having the Fall study abroad/co-op student and the Spring study
abroad/co-op student run as a pair in the Spring elections with the
intent of switching roles at the conclusion of the Fall semester.
» PASSED UNANIMOUSLY ON 3/31/11
3/15/2016
12
Activities for Spring!
• Senior Design Competition
»
»
»
»
»
Presentation competition for senior projects
Industry Judges
$$$ Prizes
Submissions Due: April 8
Presentation Night: April 21
• Questions???
» Ask Aaron Porter, ESC Activities Chair
3/15/2016
13
Publicity
• Facebook
» Be sure to friend KU Engineering Student
Council
• Receive updates in between meetings on
events and deadlines
• Pictures from recent ESC events
» http://www.facebook.com/home.php#!/kuesc
• ESC Website
» Still working on it but it’s looking good!
» FAC Submissions, Event Information, News
Articles of ESC Events, Meeting Presentations
» http://groups.ku.edu/~kuesc/cgi-bin/
3/15/2016
14
American Institute of Chemical
Engineering
..\Elections Meeting\AIChE
Presentation.pptx
3/15/2016
15
ESC Points System
Be sure to fill out your points for this period!!!
»
»
»
»
»
100 points- bumper sticker
150 points- free cheap lunch
175 points- box o’ fun!
200 points- t shirt
The top 10 point holders per quarter gets
BAKED GOODS BY LAUREN!!!
• Questions email me at lferris@ku.edu
• RAFFLE!!!!
• Baked Goods by Lauren!!!
3/15/2016
16
Student Organization
Competition
Standings as of 3/10/11
1st Place: ASME & BMES (13)
2nd Place: Formula Car (12)
3rd Place: PESO (11)
Remember…winner gets food at their final
meeting of the year!!!
Points for Engineering Olympics and April
28th Organization Meeting
3/15/2016
17
All School Meeting
• As Dean Bell indicated in his email today
» An All School Meeting will be held
Wednesday, April 6 at 3:00 PM
in Spahr Classroom
» Discussion will center around the future of the
School of Engineering in terms of facilities,
increasing graduation numbers, and sustained
growth.
» Cookies Provided!
3/15/2016
18
Funding Advisory Committee
• 4th Quarter Funding
• FAC Audit – Turn in list of
expenditures to Megan Godsey in the
ESC office
Gould and Locke Awards
• Awards for the top Graduate and top Faculty
Adviser and Teacher to be presented at
Commencement
• 1 nominee per department
• Application process to begin soon.
• Check out the ESC website next week for
more information on the
3/15/2016
20
.
3/15/2016
Officer
Elections
21
Order of Elections
• Order of Elections
»
»
»
»
»
»
»
»
»
»
3/15/2016
President
Vice President
Secretary
Treasurer
Expo Chairs
Outreach Chair(s)
Activities Chair
Publicity Chair
Web Chair
Community Service Chair
22
How this will work
• Nominations for the position will be opened
» Self Nominations May Occur
• One candidate speaks to the Council while the
others wait outside
» 3 minutes for a speech
» 3 minutes for questions
• Repeat this for each candidate
• All candidates wait outside
» Up to 3 minutes of discussion by the Council
• Simple majority needed
• Results are immediately disclosed
• If you do not win your position you are eligible to
run for a different position
• Questions?
3/15/2016
23
President
•Assure that all duties of positions are carried out
•Coordinate and delegate responsibilities, duties, and
activities of ESC
•Promote ESC during KU and SoE events
•Weekly meetings with Dean Sorem
•Schedule and run exec board meetings, officers
meetings, general meetings
Nominations?
Amir Bachelani
Hayden Maples
Vice President
•Support the President in all his/her responsibilities.
•Attend meetings with Dean Sorem
•Chair the Financial Advisory Council (FAC)
•Coordinate and advise the Freshmen Council
•Organize the annual Gould and Locke awards
Nominations?
Ellen Frizzell
Caleb Christianson
Hayden Maples
Secretary
•Member of Executive Board
•Keep minutes at Officer Meetings
•Account for the involvement of ESC members (points
system)
•Design, order, and organize the sale of SoE apparel
•Maintain cleanliness and organization in the ESC
office.
Nominations?
Caitlin Perry
Treasurer
•Member of Executive Board
•Develop a budget to be followed for the year
•Account for all money that transfers in or out of the
ESC Bank Account
•Work with Dean’s Financial Office and assist ESC in
making purchases
•Coordinate fundraising efforts
•Conduct the FAC audit
Nominations?
Zach Garber
Taylor Lawson
EXPO Coordinators
•Plan, coordinate, and execute the annual Engineering
EXPO.
•Delegate the tasks of EXPO
•Report the progress in planning the event at Officer
and General Meetings.
•Ensure the growth and improvement of the event from
year to year.
Nominations?
•Kathryn Scherich
•Taylor Lawson
•Hayden Maples
•Nicole Rissky
•Ally Parfet
Outreach Chair(s)
•
•
•
•
•
•
•
To plan and coordinate the Frosh Frenzy event held within
the first two weeks of the School of Engineering, under the
guidance of previous coordinators and the material left
behind from previous events
Plan and execute Rockin;’ on Learned Lawn as a school
year kick-off event
» Work with the School of Engineering Events Coordinator to plan the
faculty involvement with the event
Represent ESC in the School of Engineering Mentoring
Program
Lead the School of Engineering’s involvement in KU
Homecoming
Work with the Freshmen Council E-Week committee to plan
and execute E-Week events
Assist the ESC Vice President with overseeing the
Freshmen Engineering Student Council, including
Nominations?
»
»
»
»
Jessica Haberstock => Jessica-Outreach.pptx
Hanna Cosgrove => HannaCosgrove-Outreach Chair.pptx
Megan Ketchum => Megan Ketchum - Outreach.pptx
Coryn Mickelson
Activities Chair
•Coordinate the following annual ESC activities and
events:
•Welcome Back BBQ
•Officers’ Retreat
•Trivia Game Night
•Engineering Olympics
•Senior Design Project and Poster Competition
•End of Year Banquet
•Propose and coordinate other activities during the
course of the school year
Nominations?
Mason Jones
Ally Parfet
Publicity Chair
•Promote the General ESC Meetings
•Publicize any other ESC events or activities
•Publish a newsletter at least once a semester
•Work with Web Chair to include content on the
Website
Nominations?
• RJ Zeiler => RJ-Publicity.pptx
•Chloe Wooldridge
•Joci Hansen
Web Chair
•Maintain and regularly update the Engineering Student
Council Website
•Post any newsworthy information.
•Keep an updated calendar of events
•Assist the EXPO coordinators in posting information
pertinent to registration, contests, rules, and updates.
•Hold periodic “Assassins” tournaments within the
School of Engineering
Nominations?
•Clayton Nguyen => Clayton Nguyen – Web Chair.pptx
•Qi Chen
Community Service Chair
• Work with the Freshmen Council Community Service
Committee to seek, plan, and execute ESC community
service events.
• Seek involvement from other School of Engineering
Student Organizations in ESC community service events.
• Work with the Freshmen Council E-Club Committee to
hold E-Club events at Lawrence schools throughout the
academic year
• Work with any requests by community members for ESC
to provide volunteers for events.
• Coordinate any ESC involvement in KU campus service
events including, but not limited to, fundraisers for causes
and volunteering time and labor.
Nominations?
• Megan Ketchum => Megan - Community Service
Chair.pptx
SoE T-Shirts
• T-Shirts are still here but they are going fast!
• $8 in the ESC Office
3/15/2016
34
Winter Wear
• Sweatshirts available beginning Tuesday!
• $17 for crewnecks
• $20 for hoodies
3/15/2016
SoE Swag
For Sale in the ESC Office
• SoE T-Shirts => $8
• SoE Fleeces => $40
2
» 3 XLs
•
•
•
•
Crewneck Sweatshirts => $17
SoE Planners => $3
SoE Bumper Stickers => $3
Quality Shasta Soft Drinks => $0.25
3/15/2016
36
Cheap Lunch
Every Thursday 11:30 til we sell out!
•Grilled Cheese, Tomato Soup and a Drink
for $2
OR
•Hot Dog, Chips and a Drink for $2
•In front of Eaton Computer Commons or
Engineering Courtyard
•AIAA will be running Cheap Lunch on 4/7
3/15/2016
37
Open Forum
• Advertise your Organization’s Event Here!
• Email Colin at colin88@ku.edu to be included
on the next agenda
3/15/2016
38
Next Meeting
General Meeting
Thursday, April 14
6:00 PM
2112 Learned
Organization Day Meeting
Thursday, April 28
6:00 PM
2112 Learned
***New Organization Presidents are
expected to attend this meeeting***
3/15/2016
39
Thanks for Coming!
• Please submit any comments to the ESC
Comments Box
• Remember to turn in Org Sign-in sheets
• Be sure to fill out points sheets!!!
• Questions?
3/15/2016
40