CA203
Presentation Application
Customizing
PowerPoint
Lecture # 15
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Objectives
In this chapter you will learn to:
✔ Customize PowerPoint’s toolbars.
✔ Change the default settings for objects.
✔ Simplify tasks with macros.
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Customizing PowerPoint’s Toolbars
• PowerPoint has several preset toolbars with
buttons that can save your time and effort.
• Different toolbars appear depending on which
view is active and which object is selected.
• In Normal view, for example, you see the
Standard and Formatting toolbars.
• If you select a picture on a slide, the Picture
toolbar is also displayed.
• You can change toolbars so that the tools that
you use most often are readily found.
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Customizing PowerPoint’s Toolbars
• You can move a toolbar to a new by dragging its move handle
• If you drag a toolbar to an edge of the screen, it is docked along that
edge.
• If you drag it anywhere else, it becomes a floating toolbar, with a title
bar, a Toolbar Options down arrow, and a Close button.
Title Bar
Move Handle
Formatting toolbar
Toolbar Option button Bar
Close Button
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Customizing PowerPoint’s Toolbars
• You can display
hidden buttons by
clicking the Toolbar
Options button and
then clicking the
button you want on a
drop-down palette.
Exercise Open Blank Presentation
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Customizing PowerPoint’s Toolbars
• Tool  Customize
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Customizing PowerPoint’s Toolbars
Click a button to add in toolbar
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This button has been added
Customizing PowerPoint’s Toolbars
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Customizing PowerPoint’s Toolbars
• To create a toolbar
Click Tools 
Customize.
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Changing the Default Settings for
Objects
• When you create an object such as a text box,
PowerPoint applies a set of default attributes to
it.
• These attributes include settings such as the fill
color, shadow style, and line style.
• For text boxes, the attributes also include font
settings such as the font, size, and style—
regular, bold, and italic—as well as other
effects—underline, small capitals, embossing,
and so on
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Simplifying Tasks with Macros
• If you perform a task often, you can record a
macro that automates the task. A macro is a
series of commands and functions, stored in a
Visual Basic module, that you can run with one
step whenever you need to perform a task.
• You can record a macro in PowerPoint to
combine multiple commands into one, to speed
up routine editing and formatting tasks, or to
make a dialog box option more accessible.
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Introducing Macros
• Some sequences involve many steps and
take time to accomplish by hand.
• Rather than doing by hand every time, you
can create a macro, to do repeated things.
• Alt+F8 to bring Macro dialog box or click
Tools  Macro  Macros…
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Introducing Macros
• If you have trouble
running macros, you
can click Tools 
Macro  Security…
• Click on Medium
option button and
click OK
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To See How Macro Works
• To see how the macro
works, you can open
the Macro dialog box,
click the name of the
macro you want to
examine, and then
click Step Into.
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To See How Macro Works
• To execute an
instruction, you press
F8. The highlight
moves to the next
instruction, and your
worksheet changes to
reflect the action
ExerciseMacrosView
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Creating and Modifying Macros
• Once you have planned
your process, you can
create a macro by
Clicking:
– Tools  Macro Record
New Macro.
• Type the name of macro
• click OK.
• The Stop Recording
toolbar appears.
ExerciseRecordMacros
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Adding Functionality to PowerPoint
with Add-Ins
• You can use supplemental programs, called add-ins, to
extend the capabilities of PowerPoint
• PowerPoint add-ins might be available on The Microsoft
Office System 2003 CD-ROM or on the Microsoft Office
Online Web site.
• If you are proficient in Visual Basic, you can write your
own add-ins by using Visual Basic Editor.
• To use an add-in, you must first install it on your
computer and then load it into your computer’s memory.
• PowerPoint add-ins have the file-name extension .ppa.
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Chapter 15 Summary
• In addition to displaying and hiding toolbars, you
can move them to locate them conveniently.
• You can create new toolbars that contain the
buttons you use most frequently. You can
customize the arrangement of buttons on a new
or existing toolbar, and you can move buttons
from one toolbar to another.
• You can change the default settings for new
objects, such as text boxes, to the attributes you
prefer.
• You can record a macro in PowerPoint to
automate a repetitive task.
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