21st CCLC
Fall Workshop
September 9, 10, 17, 2009
Welcome FY10 Grantees!
America SCORES Chicago
Aspira, Inc. of Illinois
Beacon Street Gallery and Performing Arts
Bloom Township HSD 206
Board of Trustees of the U of I
Brighton Park Neighborhood Association
Bureau Henry Stark ROE 28
Cahokia SD 187
Canton SD 66
Center for Community Academic Success
Partnerships
FY10 Grantees
Center for Community Arts Partnership, Columbia College
Central States SER
Champaign Ford ROE 9
Chicago Arts Partnership in Education
Chicago Public Schools 299
Chicago Youth Centers
Christopher SD 99
Cities in Schools, Aurora
Comer Science and Education Foundation
Community Consolidated SD (Evanston)
FY10 Grantees
Crete Monee SD 201 U
Dallas ESD
Dolton West SD 148
East Richland CUSD 1
Egyptian CUSD 5
Enlace Chicago
Family Focus
Freeport SD 145
Henderson Mercer Warren ROE 27
Howard Area Community Center
FY10 Grantees
Illinois Alliance of Boys and Girls Clubs
Jane Addams Hull House Association
Logan Square Neighborhood Association
Mt. Vernon SD 80
Madison SD 12
Meridian CUSD 101
Metropolitan Family Services
Neighborhood Technology Resource Center
National Museum of Mexican Art
Nicasa
FY10 Grantees
Northeastern Illinois University
Passages Alternative Living Programs, Inc.
Peoria SD 150
Project Success of Vermilion County
Proviso Leyden Council for Community Action
Quincy SD 172
Rock Island ROE 49
Rockford SD 205
Round Lake SD 116
School District U-46 (Elgin)
FY10 Grantees
Springfield SD 186
Umoja Student Development Corporation
Urbana SD 116
Waukegan CSD 60
West Chicago Elementary SD 33
Will County ROE 56
Windows of Opportunity
YMCA of Southwest Illinois
Gail’s FY07 Grants
Alton SD 11
CPS 299
Family Focus, Inc.
Driven and Empowered Youth
Northeastern Illinois University
Center for Community Academic Success
Partnerships (CCASP)
Chicago Youth Centers
Gail’s FY08 Grants
Beardstown SD 15
Alton SD 11
East St. Louis SD 189
Benton SD 103
Family Focus, Inc.
Metropolitan Family Services
Children’s Home and Aid Society
Dime Child Foundation
Gail’s FY08 Grants
Decatur SD 201
Mt. Vernon SD 61
Canton Union SD 66
Homework Hangout
Springfield Urban League
Project Success of Vermilion County
Springfield SD 186
Westside Health Authority
CCASP
Gail’s FY09 Grants
Enlace
Firman Community Services
Driven and Empowered Youth
Center of Higher Development
Central States SER
Gail’s FY10 Grants
Christopher SD 99
Canton Union SD 66
Meridian SD 101
Springfield SD186
Family Focus, Inc.
Enlace
YMCA of Southwest Illinois
Brighton Park Neighborhood Council
Gail’s FY10 Grants
Logan Square Neighborhood Association
Passages Alternative Living Programs, Inc.
Aspira, Inc.
Quincy SD 172
Central States, SER
Northeastern Illinois University
CCASP
Egyptian SD 5
Metropolitan Family Services
Gail’s FY10 Grants
Cahokia SD 187
Umoja Student Development Corporation
Mt. Vernon SD 80
Howard Area Community Center
American SCORES Chicago
Urbana SD 116
Madison CUSD 12
Crete-Monee SD 201 U
Dallas ESD 327
East Richland CUSD 1
Peoria SD 150
Gail’s FY10 Grants (continued)
Henderson Mercer Warren ROE 27
Project Success of Vermilion County
Champaign Ford ROE 9
Brighton Park Neighborhood Council
CPS 299
Chicago Youth Centers
Family Focus, Inc.
Gary’s FY07 Grants
Cities in Schools, Aurora
SD U-46 (Elgin)
Dolton SD148
Bureau Henry Stark ROE 28
Rockford SD 205
Comer Science and Education Foundation
Urban Solutions
Centers for New Horizons
Gary’s FY 08 Grants
Breakthrough Urban Ministries
Cities in Schools, Aurora
Will County ROE 56
Waukegan SD 60
Berwyn South SD 100
Dolton SD 148
Rock Island ROE 49
Rockford SD 205
Gary’s FY08 Grants
Bureau Henry Stark ROE 28
Nicasa
Jones Memorial Community Center
Beacon Street Gallery and Performing Arts
Southwest Youth Collaborative
Build, Inc.
Northwestern University Settlement
Boys and Girls Clubs of Chicago
Illinois Alliance of Boys and Girls Clubs
Gary’s FY09 Grants
West Harvey Dixmoor SD
Dolton SD 149
St. Anne CHSD 302
CCSD 65 (Evanston)
Rock Island ROE 49
Community Arts Partnerships in Education
Gary’s FY10 Grants
Bureau Henry Stark ROE 28
West Chicago ED 33
Rockford SD 205
Board of Trustees of the U of I
Windows of Opportunity
SD U-46 (Elgin)
Will County ROE 56
Comer Science and Education Foundation
Rock Island ROE 49
Center for Community Arts Partnerships,
Columbia College
Gary’s FY10 Grants
Nicasa
Neighborhood Technology Resource Center
Dolton West SD 148
Bloom Township HSD 206
Illinois Alliance of Boys and Girls Clubs
Cities in Schools Aurora 2000
Chicago Arts Partnerships in Education
Proviso Leyden Council for Community
Action
National Museum of Mexican Art
Gary’s FY10 Grants
Beacon Street Gallery and Performance Co.
Round Lake Area SD 116
Freeport SD 145
Jane Addams Hull House Association
CCSD 65 (Evanston)
Waukegan SD 60
Grantee Responsibilities

Implement the program in the approved proposal
 Make no programmatic changes without filing an
amendment
Do not change hours of programming
 Do not make major changes in staff levels without
permission, especially related to administrative salaries
or instructional salaries
 Do not change/add/delete schools approved in proposal

Responsibilities

Follow Program Specific Terms of the Grant, RFP
Attachment 13
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Maintain attendance records
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Maintain the size and scope of the program throughout the
lifetime of the grant
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Gather data as required for the Profile and Performance
Information Collection System (PPICS) reporting for the
Annual Performance Report to USDE
***Call your consultant if you have questions
Amendments

Programmatic—Adding/changing staff,
programmatic changes
 Do as needed during the year
 Do before any change is made
 Do not change schools

Fiscal—Cells within budget change by $1000 or
20% whichever is greater; opening a new cell
 Do before the change is made
 Do not wait until end of year

Amendments require a minimum of 30 days
before the end date of the grant
Out of State Travel
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50 or more miles from Illinois’ borders
No out of state travel without prior permission
from ISBE
Submit request on form to be accessed online at
www.isbe.net/21cclc
 Request should come from the fiscal agent, not
the individual school or person
Do not schedule airfare, hotel, etc., until
permission is received.
USDE 21st CCLC Summer Institute travel is
exempt from this requirement.
Projected Numbers of Students

If projected numbers change by 10%,
either more or less, send ISBE a letter to
indicate this for the permanent file.

If not, ISBE auditors will cite this exception
when auditing.
PPICS FY09 Due Date

All data must be updated, entered, and
certified by November 2, 2009.

Funds will be frozen for projects that do
not complete the APR by this time.
PPICS Requirements
FY10 Cohort

Complete only the Grantee Profile by
November 2, 2009.

Refer to program binder for PPICS
reporting requirements for FY10 and put
systems into place at this time for
reporting summer 2009 and school year
2009-2010 data, i.e., for the FY10 APR.
PPICS Reporting

Three milestones were established this year and
will continue in FY10.
 ISBE/LPA will
review timelines and provide more
information.

LPA will provide tips and assistance.

Funds are currently frozen for some projects
because milestones were not met.
Yearly Activities

Monthly Webinars

Mandatory Evaluation and Sustainability
Workshops
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Monitoring and Site Visits
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ISBE Compliance Audits
Yearly Activities

PPICS Assistance

Quarterly Newsletter

Quarterly Professional Development Advisory
Group (PDAG) Meetings

21st CCLC List Serv Postings

Statewide Evaluation (NIU)
Important FY10 Dates

October 2009
 Evaluation Workshops
 Monitoring Visits (ongoing through February)
 Lights ON! Afterschool, Oct. 22
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November 2, 2009
 PPICS completed and certified

January 2010
 Sustainability Workshops
 Mott State Networks Meeting
Important FY10 Dates

February 2010
 9-11, NCLB Conference, Chicago
 17-20, Foundations Conference, Jacksonville, FL

April 2010
 13, Spring Workshop, Oak Lawn; Continuation
Applications distributed
 19-21,National Afterschool Association
Conference, Washington, DC
 PPICS reopens for FY10 data
Summer Activities

July-August 2010
 FY11 Continuation Applications, July 1
 Summer Institute--TBA
ISBE Monitoring Visits
Conducted by LPA
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Fidelity to Proposal
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FY07, FY08, and FY09 grantees to be visited
No surprises
Public documents
Training held by webinar on August 25,2009
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Fidelity to PPICS
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Archived at https://portal.learningpt.org.isbe21cclc/public
PPICS Fidelity Rubric
Quality Programming
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Observation of Activities
Important Contact Information

Springfield Office—217.524.4832
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Learning Point Associates —630.649.6696
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Marci Johnson, Division Supervisor, marjohns@isbe.net
Gail Meisner gmeisner@isbe.net
Gary Miller gmiller@isbe.net
Pam Bokamp, pbokamp@isbe.net
PPICS assistance-866.356.2711
https://portal.learingpt.org.isbe21cclc/public
ISBE Website—
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www.isbe.net/21cclc
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Forms
Announcements
Questions???