THE CHICAGO COMMUNITY TRUST
FINAL REPORT GUIDELINES AND FORM
As indicated in your grant award letter, The Chicago Community Trust requires your organization to
submit a Final Report including narrative and financial information on activities related to the grant. Your
submission of the Final Report is important to the Trust as it is an integral part of our monitoring and
evaluation process of your individual grant, or a set of grants, made to support a key strategy or program
initiative.

Always download the form from our website http://www.cct.org/apply/reporting to ensure you
are submitting the most current version of the Final Report form.

The Final Report includes a Narrative and a Financial Report, both of which are due on or before
the final report due date indicated in your grant record form. Please note that failure to submit
the Final Report by the due date will affect your pending, or future, grant application with the
Trust.

Narrative Report: Answer all questions directly on the report form. The final narrative report
should present a review covering the entire grant period. The successes of your project and the
challenges you faced are important to capture in the narrative, since they serve as a valuable
learning opportunity for Trust staff and your organization. To this end, the Trust appreciates your
candor and thoughtful review of your project experience.

Financial Report: Complete all information requested on the attached form. If there were
significant changes to the Project Budget from what was originally proposed, please explain. If
there is a positive balance from the grant, please explain the reason. If the organization wishes to
use the balance for a purpose related to the original project, please submit a written request to
your Program Officer, who will need to approve the use of the balance.

Submission of the Final Report is an indication that your project is complete and that all grant
funds have been spent. If you anticipate that the project can not be completed by the time the
Final Report is due, you must contact your Program Officer prior to the due date to request, in
writing, a no-cost extension.

If the project was evaluated by an external evaluator, in addition to the attached reports, please
include a full report outlining the main questions framing the evaluation of the project and
measures used to answer those questions. Include the evaluation findings for each question. Also
include references to the data collected and how it was analyzed. Describe any adjustments to
the evaluation approach that were made during the evaluation.
For questions about the report, please contact your Program Officer or Grants Management at 312-5652311 or grants@cct.org.
Submit your completed Final Report to grants@cct.org.
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THE CHICAGO COMMUNITY TRUST
Final Narrative Report
Organization Name:
Grant Number:
Date of this Report:
Grant Purpose:
Grant Amount:
Report Prepared By:
Name:
Title:
Email address:
Phone:
1.
Organizational Changes - Please state any significant organizational changes, developments
or challenges during the grant period that impacted the project or the general operations of your
organization. Include all changes to staff, board, service area, population served, project or
organization’s budget, and funding sources. If the organizational changes affect the project, explain
the impact of the changes on the success of the project.
2.
Project Description - Provide a brief description of your project, key goals and strategies. If
you modified the project during the grant period, please describe what the changes were and the
reasons for the changes.
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3. Grant Results - Document the results of your project, using the measures and benchmarks agreed
upon with your Program Officer. If you do not have a record of this information, please contact
Grants Management. Describe challenges and successes in achieving the project outcomes.
Project Impact:
A. Outcomes
Outcome 1:
Measure 1a:
Result 1a:
Measure 1b:
Result 1b:
Outcome 2:
Measure 2a:
Result 2a:
Measure 2b:
Result 2b:
Outcome 3:
Measure 3a:
Result 3a:
Measure 3b:
Result 3b:
Arts and Culture grantees reporting on projects related to productions/exhibits:
Please list the dates of production/exhibit funded by this grant with attendance figures for
each date, as well as the total attendance and total ticket revenue from the production.
B. If the project achieved results beyond those originally projected, or faced challenges not yet
described, please describe them here.
C. Describe how the grant impacted your organization and/or the community. Include any lessons
learned that have influenced or will influence your future work.
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D. Describe how the grant was evaluated, by internal or external processes. Please refer to the
guidelines on page 1 for additional instruction on projects that are evaluated externally.
E. List and attach any relevant documentation generated through this work.
F. Other feedback or information about your grant, its impact, or evaluation that you would like to
share.
Education grantees:
Please describe interactions with district offices or the Illinois education agencies in any aspect of
the work supported by this grant, including contact information for key individuals.
If your grant included working with schools, please complete the relevant Excel spreadsheet
(obtain from Education Program staff).
4.
Publicity
As appropriate, please indicate how the organization publicized the project and/ or recognized the
Trust’s support. If your grant was from Searle funds, please submit documentation of how the grant
was recognized (such as publicity materials or annual reports).
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THE CHICAGO COMMUNITY TRUST
Final Financial Report
Project Revenue
Sources
Amount
TOTAL
Expenses
Proposed Budget*
Amount Expended By
End of Grant Period
Personnel Expenses
Salaries and Wages
Fringe Benefits
Non-Personnel Expenses
Contract Services/Professional Fees
Travel Expenses
Office Space/Lease
Equipment/Supplies
Staff/Board Development
Indirect Costs
Other Expenses
TOTAL
$
*For general operating grants, indicate the line item where the grant was used
Balance of grant funds $_____________________
NOTE: Additional reports or information may be required by the Program Officer.
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