FITREP BRIEF
Fall 2014
YOU BETTER PAY ATTENTION!!!
Fitness Report (FITREP) Purpose
Why are FITREPs Important?
Goals FITREP Process
1) Maximize Training
2) Maximize Usefulness/Impact
3) Minimize Pain
Purpose
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The purpose of Fitness Reports (FITREPs)
is to provide a means of communication
from a reporting senior to a Selection
Board.
A FITREP is not a counseling tool, and it is
important that both the reporting senior
brief, and the member being evaluated
understand, what his FITREPs are
communicating to the board.
Purpose
 This presentation provides reporting seniors and their
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subordinate officers the tools necessary to ensure that
their intentions are properly communicated to the
selection boards.
The goal of writing a FITREP is to sell your message
to a selection board for statutory (rank) and
administrative (Drydock CO/Drydock XO/SSBN
Weps/Major Command) boards, as well as
consideration for slating to high visibility positions
(Major Command, Placement Officer, Community
Manager, etc.).
Purpose
Remember to be clear in the FITREP
and call it like you see it – but carefully
consider the officer’s suitability for
screening to the next milestone, and
potential in the next pay grade.
 You must handle those cases differently,
and indiscriminately aiming for only one
of the two objectives can have
unintended consequences.
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Purpose
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If the officer is struggling or should NOT
be screened to the next milestone,
discuss your observations with the ISIC
and make sure you have taken action to
mentor the officer to improve his or her
performance and then annotate the
FITREP accordingly. DO NOT LEAVE
THE DECISION TO THE BOARD!
Fitness Report (FITREP) Writing
A consolidated guide to completing a
satisfactory AU/TU NROTC FITREP.
Objectives
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Understand the FITREP process and your
responsibilities within the submittal timeline.
Understand how to properly complete a
FITREP.
Understand responsibilities of evaluators and
those being evaluated.
Understand criteria for meaningful descriptive
writing in comment section (Block 41).
Understand NAVFIT98A (v30) operation.
Suggestions
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Download NAVFIT 98A (v30) to your personal
computer. It is not compatible with MAC’s.
 Do not use the word “FITREP” when saving your
FITREP.(Ex: Johnson, D O)
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Why we write our own FITREP?
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Training
Nobody is a better advocate for you than you
Ease your boss’ workload
When in doubt…ASK! No seriously, ASK!
Process and Timeline
Terminology and timeline for
company/battalion Level FITREP for Fall
2014.
 Identify your position within the
company/battalion and note due dates.
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FITREPs due FROM you
 FITREPs due TO you
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Billet Abbreviations
Company Level Billets
MIR: Member in Ranks
FTL: Fire Team Leader
SL: Squad Leader
PC: Platoon Commander (A1, B2, etc.)
MPO: Platoon Mustering Petty Officer
CTRN: Community/Company Training Officer
CPTI: Community/Company Physical Training
Instructor
CSUP: Charlie Company Supply Officer
CPO: Company Chief Petty Officer
CXO: Company XO
CC: Company Commander (A, B, etc.)
Miscellaneous
AD: Active Duty (OCs and MECEPs)
MROW: Marine Reported on Worksheet
NAVFIT: Navy Fitness Reporting Software
FITREP: Fitness Report
SG: Summary Group
PES: USMC Performance Evaluation System
Battalion Level Billets
BATCOM: Battalion Commander
BNXO: Battalion Executive Officer
BNMCPO/BNSgt Major: Bn Master Chief Petty Officer/ Sgt Major
• Department Heads:
• BNADJ: Battalion Admin Officer N1
• OPSO: Battalion Operations Officer N3
• LOGO: Battalion Logistics Officer N4
• COMM: Battalion Communications Officer N6
• Assistant Department Heads:
• AADJ: Assistant Admin Officer
• AOPS: Assistant Operations Officer
• ALOG: Assistant Logistics Officer
• ACOM: Assistant Communications Officer
• Division Officers:
• PAO: Public Administration Officer
• LIB: Librarian
• TRNO: Training Officer
• SPO: Special Projects Officer*
* Provide inputs to CCs on Special Projects members’ performance
•
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• ATH: Athletic Officer
• CSO: Community Service Officer
• FFLAGS: Freshmen Flags Coordinator (Fall Only)
• SSO: Ship’s Store Officer
• TUFF: TUFF Rep
Use Bn CoC for FITREPs
Branch Officers:
Inputs provided to CC by N3
• ATRN: Assistant Training Officer (Academics Officer)
• AATH: Assistant Athletics Officer
• ACSO: Assistant Community Service Officer
Team Captains (Inputs provided to CC by N3):
• SAILO: Sailing Officer
• SHOOT: Shooting Officer
• SWIMO: Swimming Officer
• DRILL: Drill Team Commander
NROTC Rating vs. Ranking
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Rating refers to checking blocks 33-39
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This will be completed by whoever has the first look, unless
otherwise specified (See Timeline).
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Hint: Once Ratings are established, they’re done.
Ranking refers to summary group
comparison
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This makes FITREPs more useful to advisors and forces
Battalion leadership to evaluate personnel.
Evaluating is something you will do for your sailors, now is the
time to train.
NROTC Ranking Explained
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Summary Groups (SG) are defined by class or
billet.
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Examples: 1/C, 2/C, 3/C, 4/C, CC
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Only rank top 50% of SG (round up).
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A SG of 9 will have 5 ranked personnel
Unranked MIR receive a “P” (bottom 50%)
Summary Group Example
Example of Company breakdown
•
Alpha Company:
17 Total (3 Co. Staff = 3 Staff + 14 MIRs)
14 MIR ( 2 x 1/C; 6 x 2/C; 2 x 3/C; 4 x 4/C)
•
SL are considered MIR
Rank top 1-1/C; top 3-2/C; top 1-3/C; top 2-4/C
XO and CPO are both 1/1
BATCOM does not rank anyone in a Company except the CC!!
• Block 41 Example (lines 14 and 15):
A1: 1/2 4/C MIDN
(CCPO ranking: 1 of 2 Freshmen in Alpha I
squad)
A: P
(CC ranking: didn’t crack top 2 of 4 Freshmen in Alpha Company)
Company Summary Groups
Company Level
All
All
All
All
1/C MIDN in ranks (incl.
2/C MIDN in ranks (incl.
3/C MIDN in ranks (incl.
4/C MIDN in ranks (incl.
FTL/SL)
FTL/SL)
FTL/SL)
FTL/SL)
- Company XO and CPO are 1/1 and NOT included in any summary group
- All billets except XO and CPO are included with the rest of the Company, according to their class.
This includes PTI, Squad Leaders, Fire team leaders.
Battalion Level Summary Groups
Company Commanders (A, B, C )
•
May assign to BNMCPO/Sgt Maj to rate/write; BATCOM Ranks
Department Heads (N1, N3, N4, N6)
•
May assign to BNXO to rate/write; BATCOM Ranks
Assistant Dept. Heads ( AOPS, etc.)
Division Officers
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•
6 DIVOs (PTI, Commo Service, PAO, Color Guard, Asst. PTI, Asst N3)
*DHs meet to Rate ADH and also recommend ADH and DIVO rankings;
BATCOM approves
BNXO/BNMCPO/Sgt Major are always 1/1 (BATCOM responsible).
Head Corpsman are always 1/1 (N4 responsible).
Big Picture Perspective - Timeline
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Identify YOUR POSITION within the CoC and
who reports to you and who you report to.
 Company and BN Staff billet holders, pay
attention to the timeline flow chart and assist
others in the completion of each step.
Company Timeline
FITREP Skeleton
FIRST LOOK
Everything but
(Rate: Fill out 33-39)/Review 41
Blk 33-39; Create Blk 41
BEGIN
DUE Tue 28 Oct
Member in Ranks
Fire Tm Ldr
Fire Team Leader
Squad Leader
SECOND LOOK
(Rate: A/R)/Review All
DUE Tue 4 Nov
Squad Leader
Ranking (e.g. A1:)
Ranking/Submit (e.g. A:)
(Reporting senior)
DUE Fri 7 NOV
(Reviewing Officer)
DUE Fri 14 NOV
Company CPO
Company CPO
Squad Leader
Company CPO
Mustering PO
Platoon CDR (MPO 1/1)
Company CDR
Admin only
Company CPO*
Company CDR
Company XO*
Company CDR
Company CO
BNXO
BATCOM (1 ranking only)
*Company CPO ranking is 1/1 so Sgt Maj/BNMCPO does not have to touch the FITREP. Company CO does block 33-39/review 41. (same for
Company XO Done by Company CO) .
Battalion Timeline
FITREP Skeleton
Do Everything but
FITREP REVIEW/RATING
FIRST LOOK
SECOND LOOK
(Fill out 33-39)/Review (41)
Ranking/Review
Ranking
(33-39) Create (41)
BEGIN
DUE Fri 7 NOV
Head Corpsman
DIVOs
DUE Fri 14 Nov
DUE Fri 21 Nov
N4 (HC 1/1)
Assistant DH* *
DH mtg*
Assistant DH
DH mtg*
Department Heads
BNXO
BATCOM (approve rankings)
BATCOM (approve rankings)
BATCOM
BNMCPO/Sgt Maj
BATCOM (1/1)
BNXO
BATCOM (1/1)
(* Refer to slide 17 for DH meeting)
* *If Assistant DH is a Marine option that Assistant department head still does Rating regardless for their DIVO.
Notes For Timeline
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FITREP is to be submitted to the next level by the BOLD SPECIFIED DATE.
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e.g. Fireteam Leader performs all steps under arrow (Writing/Rating/Reviewing) and
submits to Squad Leader NLT 04 Nov.
Company XO and CPO ranked 1/1 by Company CO.
BN Staff members will submit personal FITREPS through the Staff Chain of
Command.
ALL FITREPS are to be submitted to N1, via the Chain of Command, NLT Friday,
21 Nov.
FITREP Writing
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The Evaluator (Reporting Senior, etc.) should:
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Use the instruction/PowerPoint
Review the previous evaluation, write for the
current semester only!
Consider the “whole” individual
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Community Service, Clubs, University Involvement, etc.
Except grades and PFA scores
Indicate “not observed” (NOB), if appropriate.
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Study Abroad
Non-punitive LOA
Marking NOB because you “don’t feel you know them well
enough” is a no-go
FITREP Writing
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Evaluated personnel should:
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Follow instructions!
Not include grades or PFA Scores.
Not copy previous evaluation.
Write bullets effectively and efficiently.
Include your contribution to command awards
(e.g. Captain’s Cup).
Review entire evaluation for accuracy before
submitting it.
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Walk away, come back…
FITREP Blocks 1-13
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Block 1: Last Name, First Name Middle Initial. There is no comma after the first name. If your
name is too long, type full last name and as much of your first name as possible leaving
enough room for a space and your Middle Initial. If you do not have a middle name type NMN.
YOU MUST ENTER A MIDDLE INITIAL. No Suffix
Block 2: BLANK (NON-STANDARD PRACTICE FOR NROTC ONLY! Normally, ENS/LTJG/LT
etc. would be entered).
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If NAVFIT will not allow you to advance because you clicked in this box by accident (or entered the wrong information), then
save FITREP, close FITREP, reopen FITREP, continue (and don’t click in this or blocks 3 and 4).
Block 3: MIDN 1/C (as appropriate) or OC (do not use Active Duty Rates) (NON-STANDARD
PRACTICE FOR NROTC ONLY! Normally, your designator such as 1390, 1160, 1160N,
1170, etc. goes here).
Block 4: BLANK
Block 5: Active (don’t get hung up on the “R” in ROTC or anything else, technically, everyone
except OCs are civilians…again, training).
Block 6: 44442 (both Auburn and Tuskegee student Unit Identification Code - UIC).
Block 7: NROTCU TUSKEGEE.
Block 8: REGULAR
Block 9: YYMMMDD (Ex: 14AUG20) The 1st day of class from your freshman year (do not
use Freshman Orientation report date).
Block 10: PERIODIC (we can get away with this because we’re leaving Block 2 BLANK, which
circumvents the checking function for dates).
Block 11-13: BLANK
FITREP Blocks 14-28
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Block 14: YYMMMDD First day of class for the current semester ( 14AUG20 for TU).
Block 15: YYMMMDD Change of Command date for current semester (14AUG20).
Block 16: BLANK. Very rare to check NOB (overseas study, non-punitive LOA, etc.). If the
member participated in drill, activities etc., then leave BLANK.
Block 17: Check this block.
Blocks 18-20: BLANK
Block 21: STUDENT
Block 22: ALWAYS THE CO! (BUT NON-STANDARD FOR NROTC ONLY….ADVISOR, I M
(GORUM, W A for juniors and seniors; RYSEVAS, M for Freshmen and Sophomores for TU.)
Block 23: LT Use letter abbreviation for rank vice the grade (i.e. not ‘0-3’).
Block 24: See slides toward the end of this powerpoint!
Block 25: FR/SO/JR/SR ADVISOR
Block 26: 63296 (staff UIC)
Block 27: BLANK
Block 28: Instructs, advises, and prepares the next generation of Naval Officers.
FITREP Blocks 29-43
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Block 29: See examples
Block 30:Not Required (because this FITREP is less than a year from
your last one).
Blocks 31-32: BLANK
Blocks 33-38: Leave BLANK. (This will be filled out by your immediate
supervisor – FTL for MIR, SL for FTL, CC for SL, etc.)
Block 39: NOB
Block 40: Left Section = Primary Requested Billet; Right Section =
Second Choice for Billet. Everyone needs to fill this in. Decide now what
you want to do for the upcoming semester (Spring).
Block 41: Continue on to appropriate slides in this presentation.
Blocks 42-43: BLANK
FITREP Blocks 44-47
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Block 44: Reporting Senior Address: DO NOT COPY AND
PASTE THIS!! WRITE IT DOWN THEN TYPE IT IN. IF YOU
COPY AND PASTE, THE FORMAT WILL NOT BE CORRECT.
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Commanding Officer
NROTCU Tuskegee University
NROTC Building
1200 Old Montgomery Road
Tuskegee AL, 36088
Blocks 45-47:BLANK
Block 29 Examples
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This block varies by billet. Yes, some MIDN will have the exact same wording, but
for the most part everyone will have a unique block 29.
The box in the top left corner will contain the primary billet abbreviation. (e.g.
MIDN IN RNKS, PLT CDR, CO CDR, ASST TRAIN OFF, etc.).
In the large box, the basic format should be standard for everyone. Start with PRI:
(this stands for Primary billet, include the colon). Then spell out your primary billet,
add a -4 (number of months you held that billet) and give a brief description (after
description end with period).
Next, list your collateral billet(s). Collateral billet begins with COLL: (include colon)
then list your collaterals in order of importance. After each collateral duty is listed,
use a semicolon (;) to separate.
Include WATCH: Battalion Duty Officer-4.
End with PFA: 14-2. 14 = year, 1 = Spring, 2 = Fall. (This signifies the command
held a PFA during the reporting period).
Block 29 Continued
Maximum of 14 Characters
Example 1
MIDN IN RANKS
PRI: Midshipman in Ranks-4. Assigned to Alpha
Company, First Squad, Tuskegee Naval ROTC and performed duties as
assigned. COLL: Navy Ball PAO-2. WATCH: Battalion Duty Officer-4. PFA:
14-2.
Example 2
AOPS
PRI: Assistant Operation Officer-4. aids BNOPS in all
duties pertaining to the overall operation of Unit activities. COLL: Swim
officer-4; Corpsman-4. WATCH: Battalion Duty Officer-4. PFA: 14-2.
Block 41 Format
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10 pt. Font. (Theme Font: Courier New)
DO NOT USE ALL CAPS!!
Spell check! (via drop-downs inside NAVFIT 98a)
18 Lines:
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Lines 1-2: Opening Paragraph.
Line 3: (Blank).
Lines 4-9: Bullet description of your accomplishments.
Line 10: (Blank).
Line 11-12: Closing Paragraph.
Line 13: (Blank)
Line 14: First Look Ranking (if applicable)
Line 15: Second Look Ranking.
Line 16: (Blank).
Line 17-18: Advisor comments.
Block 41 Opening/Closing
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Opening
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Fleet: Starts with “breakout” (My number 1 of 6 highly
competitive LTs) General description/tone setter.
NROTC: 2 lines, identify member’s dominant traits as
you see them.
Closing
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Fleet: Future recommendation regarding promotion,
billet and command.
NROTC: 2 lines; same as fleet (no breakout).
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Recommended; highly recommended; strongly recommended;
strongest personal recommendation; accelerated.
Block 41
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Bullets are…?
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Short, effective phrases that get the point across
without unnecessary verbiage.
Try to use Power words. (Enhanced, Benefited,
Accelerated, Etc…)
Be Specific
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Tangible effect is highly recommended (i.e. numbers,
improved morale or efficiency) also, you can compare
previous scores.
Detailed specific accomplishments.
Use Three-part method
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Think “cause” and “effect”; “action” and “result”.
Bullet Three-part Method
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What are the 3 parts?
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Trait – List the trait the bullet identifies.
Use – Identify the action showing this trait.
Effect – State how this trait has improved unit
operations and/or personnel.
Ensure every bullet includes these three parts
as clearly and definitively as possible.
Example
Trait
Use/Action
- Inspirational Mentor. Volunteered to
mentor two additional freshmen; both
had no unauthorized absences and
improved PRT scores from good to
excellent.
Effect
Detail Specific Accomplishments
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Example (Bad):
- Served as Bravo CO for Fall 2012 semester without
incident.
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Example (Better):
- Inspirational Leader. Led her Company of 44
members to a 1% UA rate; the lowest in the Battalion.
Short, Effective, Efficient
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Example (Bad):
- Displayed effective leadership-by-example this
semester by frequently volunteering for battalion
and company events over a wide-range of activities
and genres that were attended by student and staff
alike.
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Example (Better):
- Exceptional planner. Flawlessly researched,
organized, and executed $4500 Navy Ball for 326
students/staff while remaining $500 under budget.
Block 41 NROTC Example
1) My hardest working fire team member. He leads by example, maintains a positive, can-do
2) attitude regardless of the situation and is quick to assist his teammates.
3) BLANK
4) - Exceptional bearing. Leverages former JROTC experience to assist others in close order drill
5) and received highest grade in 3rd squad during personnel inspection.
6) - Enthusiastic volunteer. By far the most involved fire team member. Volunteered for 3 Platoon
7) events. Set-up/take-down at the Battalion picnic and 8 hours for Habitat for Humanity, thereby
8) enhancing the Navy’s image in the local community and setting the example for peers to follow.
9) - Consummate professional. No absences; read a ProDev book all while working 20 hrs/week.
10) BLANK
11) MIDN Moto had a significant positive impact on the unit in his first semester. His potential is
12) unlimited and he’s earned my highest recommendation for promotion to fire team/squad leader.
13) BLANK
14) A1: 3/9 MIDN 4/C (Done for squads by Company CPOs)
15) A: 2/15 MIDN 4/C (Done for whole Company by Company Commanders)
16) BLANK
17) Advisor comments….
18) continued.
REMEMBER: LEAVE GRADES AND PFA SCORES OUT OF IT! (but volunteering to tutor or lead
FEP etc. is a good bullet).
Creating a FITREP
Do NOT try to
“center” text
using space bar
(NAVFIT does it
automatically
when printing –
not WYSIWYG)
Blocks 22-24
Adv Name / Designator
TU Sophomores/Freshmen:
Rysevas, M / LT / 1110
TU Seniors/Juniors:
Gorum, W A / LT / 1110
Block 9 Date
reported to
unit (YYMMMDD)
Blocks 28-29
Normal Caps/
lower case
Block 39: must
be NOB if not
a warfare
qualified
officer or if
trait not
graded (shore
tour?)
10 pt. font
Block 41 has
been discussed
in detail
Saving a completed FITREP
After Saving, Select Your FITREP
Export The FITREP
Save to Desktop.
Zipping FITREP (So you, or others, can open at a
different location). This must be done by everyone!
After you have saved your FITREP (Remember do
not save it with the word FITREP), right click the
icon, go to the send to tab, then select the
Compressed (zipped) Folder tab.
ZIPPING Continued
After you ZIP it properly, the file
should look like this. You may now
save this anywhere you like.
Validating FITREPS
Leaders: Consolidate all FITREPs into 1
folder.
 Select that folder and click “Validate
Folder.”
 Identify discrepancies and correct to
standard.
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If you don’t know…ask!
FITREP routing chart
(Name: FT( 1,2,3))
(Name: Squad( A1, B1, etc.))
(Final Result) (Name: TU Battalion)
(Name: Battalion)
(Name: Company( A,B,C))
(Name: Departments)
Reference
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BUPERSINST 1610.10B
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Http://www.npc.navy.mil/careerinfo/performanc
eevaluation/
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This brief will be posted on the TU Battalion
website.
QUESTIONS?
Please ask now! If something comes up
and you don’t know what to do, please
ask. If you forget to ask, ask someone
what you forgot to ask, have them
remind you, then ask!
 Download Navfit98a v.30 at:
http://www.navyfitrep.com/downloadnavfit9
8.html (Current version, NOT FOR Mac)
ONLY USE SECURE COMPUTERS!!!!!!!
