By: STGCS (SW/AW) Charles Eakley
Modified: CMDCM(FMF) Tammy Heap
* EVALs
* BOARD PACKAGES
* BOARD PROCESS
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
WRITE TO THE SELECTION BOARD
Opening Line: A punch with CO’s recommendation (STRONGER THE
BETTER). Examples:
“#1 of over 23 outstanding First Class Petty Officers on board this 40,500 ton amphibious
warship! Absolute SUPERSTAR filling the Division CPO position for the past 4 months.”
 “A true EP, but due to BUPERSINST 1610.1 ranking limitations, ranked as my #1 MP.”


Bullets: Show WHAT, HOW and IMPACT (CAUSE and EFFECT!) or Task
Action Result (TAR).

Paragraphs vs. Bullet Format:

Which one of the following makes it easier to read and retain the information:
EXAMPLE 1
Master Chief is totally dedicated to the career and professional development of
all Sailors. A stellar leader and the absolute best at Sailorization! Successfully
managed the Sailor of the Quarter/Year, Command Advancement, and EFMFWS
Programs. As Chairman for over 15 EFMFWS boards, qualified 48 Sailors.
Implemented the first ever NCPACE program at 2d MAW, providing the 29
enrolled Sailors with an alternative method, that's deployment compatible, for
continuing education. Boasted a 20% advancement rate for PO3 thru PO1 (30 of
147) and a 38% promotion rate for CPO (7 of 18). Led 18 CPOs from the Cherry
Point area during the PCPO Training season resulting in a quality teaching and
learning environment that successfully guided and provided eight newly
selected PCPOs with the tools and knowledge to be successful Chief Petty
Officers in today's Navy. Member FY-07 CPO selection board. Assisted in
screening 19,750 records resulting in the selection of 4,744 Chief Petty Officers.
As an awards board member sat 21 boards and participated in the review and
approval process for 152 awards for the Marines and Sailors of 2d MAW. Master
Chief's drive and devotion to the Navy/Marine Corps Team has provided a solid
foundation for the success of all Sailors. Select for CMDCM now!
EXAMPLE 2
Master Chief is totally dedicated to the career and professional
development of all Sailors. A stellar leader and the absolute best
at Sailorization!
- Successfully managed the Sailor of the Quarter/Year, Command Advancement,
and EFMFWS Programs. As Chairman for over 15 EFMFWS boards, qualified 48
Sailors.
- Implemented the first ever NCPACE program at 2d MAW, providing the 29
enrolled Sailors with an alternative method, that's deployment compatible, for
continuing education.
- Boasted a 20% advancement rate for PO3 thru PO1 (30 of 147) and a 38%
promotion rate for CPO (7 of 18).
- Led 18 CPOs from the Cherry Point area during the PCPO Training season
resulting in a quality teaching and learning environment that successfully guided
and provided eight newly selected PCPOs with the tools and knowledge to be
successful Chief Petty Officers in today's Navy.
- Member FY-07 CPO selection board. Assisted in screening 19,750 records
resulting in the selection of 4,744 Chief Petty Officers.
- As an awards board member sat 21 boards and participated in the review and
approval process for 152 awards for the Marines and Sailors of 2d MAW.
Master Chief's drive and devotion to the Navy/Marine Corps Team has provided a
solid foundation for the success of all Sailors. Select for CMDCM now!

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Closing Paragraph: The STRONGER THE BETTER
“HM1 (name) is a leader among leaders. He has his finger on the pulse of
the Division and reacts to situations before they occur. He has my full and
complete trust to make the right decision the first time. MY STRONGEST
POSSIBLE PERSONAL RECOMMENDATION FOR CHIEF PETTY
OFFICER SELECT NOW!”
“RP1 (name) is an absolute leader in my command. High standards and
genuine concern for Sailors makes her a 100% must select for CPO. I
would actively seek-out RP1 (name) to serve with her once again in a
combat deployment. Advance IMMEDIATELY to CPO!”
“LS1 (name) is the a notch leader and the hot runner in the FCPO mess.
Same trait average as my top EP, LS1 (name) performance is on par with
my most experienced Chief. Select to Chief Petty Officer at first
opportunity!”

AVOID sending the wrong message

LIST at least one CPO comment

IMPORTANT PERFORMANCE TRAITS


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LEADERSHIP
PROFESSIONAL KNOWLEDGE
PERSONAL JOB ACCOMPLISHMENT/INITIATIVE
* If a collateral duty is listed in Block 29, write about it in Block 40.
* When writing your eval or your Sailors evals, refer to the most
recent selection board precept early and often.
Board Precept
Eval

Upward Eval/Fitrep trend

Breakout comments in write-ups

Diversity/Arduous background (Taking the hard jobs)

Fully and Best Qualified for next paygrade
EVAL
DETRACTORS

Missing Evals/Fitreps

Declining Eval/Fitrep

Operational Tour, NO PIN and NO QUALIFICATIONS

NJP, Misconduct or Substandard Performance (Last 5 years)

PFA Failure - Out of standards (BCA) (Last 5 years)

No leadership

Zero command collateral duties

No community involvement

Guesswork in write-ups. (No flowery words)

Homesteading without taking on the appropriate level of
responsibilities. (Get out of the comfort zone!)

“Set the standard as a dynamic leader” (Ranked 4 of 4.)

“Already performs at the level expected of a seasoned CPO.” (Ranked
6 of 6)

“Completed Enghlish 101.” (Spell check, anyone?)

“Personally donated platelets…saving many lives…”

“Dynamic interest in self-knowledge.”

“Member of command’s 3rd place softball team.”

“Worked independently with two others…”

“Used both his talents…”

“Able to make decisive decisions.”

“My number 1 MP!” (Only MP of 3.)

“My number 1 EP at this command.” (Only PO1 at command.)



(Block #29) “…COLL: Urinalysis Observer, Key PO, MWR Committee
member, FCPOA member.” (First two seldom had documented
command impact results of what the Sailor did in this duty. The last two
are memberships, not collateral duties.)
(Block # 29) “PRI: Supply LPO-12. COLL: Supply Petty Officer-12,
Purchase Card holder-12, Inventory Control-12, Responsible Officer
(RO) for consumables materials-12, Process Improvement team
member for Acquisitions-12 ...” (ie. all supply functions.)
(Block # 29) “PRI: Admin Chief-12. COLL: Correspondence writer-12,
Awards writer-12, POD-12, Muster PO-12, PLR-12, …(etc.)” (Again, all
admin functions.)





“PO1 is currently performing at the level expected of my command MP
CPO’s.”
“Would rank in the top 5% as an EP if ranked against his current 50
peers.” (For xfer Eval; contained remark substantiation)
“As Div LPO led 5 junior Sailors through AB workups which scored ‘No
findings’ on XY inspection, scoring 98% - a 12 % increase over last
year and the highest of six BB’s on the waterfront.” (This bullet includes
role, impact & comparison.)
“As Prgm Mngr, implemented a cost-reduction for AB process, saving
the deptartment $12K. His model was adopted across the command,
and saved $75K.”
“Met required (platform) qualifications. Now qualified and proficiently
standing OOD underway (leadership / command impact / above
required) watch. This duty is normally reserved for my most trusted
and experienced ZZ’s.” (Sure beats ‘Urinalysis Observer’ and ‘Key
Custodian,’ huh?)
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“Performing at the level expected of a PO1. Will rank higher with more
proven leadership as an LPO.”
“Did not take full advantage of increased leadership opportunities when
offered.”
“Although a proven past performer, he has lapsed in his performance
as ___. With more perseverance, and proper follow-through, he will
soon be ready for increased responsibilities and leadership.”
“Did not demonstrate the performance expected of an adequate XX.”


QUALIFICATIONS – EXW/SW/AW/FMF/SCW/SS, MTS, Dive
Master, Aircrew, DCTT, OOD Underway, Patrol Craft Pin, etc.
(If the qualification is out there get it, it’s just going to make
you stand out from your peers.)
PERSONAL AWARDS – Navy & Marine Corps Achievement Medal
& above, Flag Letters of Commendation, Meritorious , etc.
(Make sure all your personal awards are in your Official Military
Personnel File. Your CD-ROM from Bureau of Naval
personnel/BOL WERR.)
SUBMITTING
BOARD PACKAGES
Submit a Package to Validate the Board
Process!
1430
(date)
From: ITC(SW) P. S. SELECTME, USN, 123-45-6789
To:
President, FY-E7 Selection Board (Active/Reserve)
Subj: INFORMATION FOR CONSIDERATION BY THE SELECTION BOARD
Ref:
(a) NAVADMIN ___/__
Encl: (1) Package of items for review
Per reference (a), enclosure (1) is forwarded for
consideration.
1.
P. S. SELECTME
IT1(SW) USN
1430
(date)
From: ITC(SW) P. S. SELECTME, USN, 123-45-6789
To:
President, FY-E7 Selection Board (Active/Reserve)
Subj: INFORMATION FOR CONSIDERATION BY THE SELECTION BOARD
Ref:
(a) NAVADMIN ___/__
Encl: (1) Package of items for review
Per reference (a), enclosure (1) is forwarded for
consideration.
1.
Please be aware that upon review of my service record, I
discovered two records of NJP proceedings from a different
enlisted person. These documents do not refer to me and I
have sent correspondence to NAVPERSCOM (PERS-313) to have
them removed from my permanent service record.
2.
P. S. SELECTME
IT1(SW) USN
ROUTINE
R 123456Z FEB 10
FM COMMAND
TO COMNAVPERSCOM MILLINGTON TN//PERS81//
UNCLAS//N01430//
PASS TO PRESIDENT, E7 SELECTION BOARD (ACTIVE/RESERVE)
MSGID/GENADMIN/COMMAND//
SUBJ: AWARD NOTIFICATION ICO IT1(SW) P S SELECTME, USN, XXX-XX3333
RMKS/1. SNM WAS AWARDED A NAVY AND MARINE CORPS
COMMENDATION MEDAL FROM COMSIXTHFLT ON 1FEB10, FOR THE
PERIOD 12NOV09-01JAN10.
REQ AWARD BE CONSIDERED DURING E7/8/9 SELECTION PROCESS.//
BT

CHECK CONTINUITY OF EVALS/FITREPS: Steps to take
 Login to BUPERS Online (BOL)
 Go to BOL Application Menu
 Select “FITREP/EVAL Reports”
 The select “Performance Evaluation Continuity” on the next screen.
The next screen will show you if you have any gaps or overlaps in
FITREP/EVAL periodicity.
 You can also review your PSR for continuity.
• Check BOL to make sure
you are not missing any
Evaluation dates on your
Performance Evaluation
Continuity Report.
• If you don’t care about
your record why should
the Board Members care.
Make sure you have no
missing periods


PACKAGE: “SUBMIT ONE” TO VALIDATE THE BOARD PROCESS.
Ensure you write your Name, Rate and full SSN on all enclosures you
send to the Board if it isn’t already on the enclosure!
WHAT TO INCLUDE IN YOUR BOARD PACKAGE:
 Last Eval/Fitrep PLUS any missing Evals/Fitreps
 Missing Page 4’s (showing Education, Awards and Warfares.)
 Missing Award Citation(s)
 College Degree Certificate
 Community Service Awards
 Warfare Certificate
 Any other document you feel the Board should see
GUIDELINES FOR SUBMITTING A PACKAGE

REFERENCE – Use current NAVADMIN for guidance and board package
due dates.

LIMIT ENCLOSURES (Only submit what’s missing from your record.)

CHRONOLOGICAL ORDER


HIGHLIGHTING – Don’t highlight as this can cause the area to be
blackened out when scanned into the system!
DUPLICATION – AVOID! However, you may send enclosures “for the
ease of review” like YOUR LAST EVAL/FITREP.

Closing Paragraph: This should explain your entire package. Use this
space to explain any item of concern about your record or career you think
the selection board might question! Example: Why you didn’t get a
warfare pin during an operational tour when you had the opportunity to get
one!

AVOID SENDING resumes, pictures, movies, money, gifts, etc., to
sway your chances!

Quotas: N13 establishes the maximum select quota (Active and FTS) for
each Rating based on end-strength numbers in the different rates and
needs of the Navy. Chief of Navy Reserve Establishes quotas for drilling
Navy Reserve personnel.

Release of Quotas: The board quotas cannot be released until all board
members have been sworn in and usually happens the second day of the
board.

While the quota may not be exceeded, should it be determined by a panel
that there is an insufficient number of “Best Qualified” candidates in a
rating, the panel may recommend leaving part of the quota unfilled.

The objective in putting together board members is to ensure every
candidate is fairly represented from as many perspectives as possible.
When considering prospective board members, Navy Personnel
Command considers the following:

Rating

Minority

Gender

Reserve/Active Component

Geographic Location

Community (i.e. Surface, Air, Sub, FMF, Seabee)

Number of Records to be Reviewed

Prior Board Experience

One Officer and 4-9 Master Chiefs per panel

President:
 O-6
 Voting Member
 Ensures compliance with precept

Voting Members:
 Master Chief Petty Officers and Officers
 CDR, LCDR, LT

Recorders:
 Provide admin support
 Non-voting members
Admin: YN, PS, LN, MC

Airframes: AD, AM, AZ, AS, PR

Avionics: AC, AT, AE, AW, AG, AO

Deck: BM, MA, QM

Engineering A&E/DC: IC, EM, MR, HT, DC

Engineering Propulsion: MM, EN, GS

Medical/Dental: HM

SEABEE’s: BU, CE, CM, UT, EA, EO, SW

Security/Intel: CT, IS, NC, RP

Supply: LS, CS, SH

Surface Ops: MC, ET, IT, OS

Surface Weapons: GM, ST, MN
Note: Above is a starting point and ratings assigned to a specific panel will be
adjusted as appropriate.
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Brief on Equal Opportunity Guidance for all Eligible’s
Board Members/Recorders are sworn in
Discussion of criteria for selection
Records assigned randomly to panels
Record Review - Score Records
Develop Slate – Brief President
Tank – Present Slate to Board Members
Vote – Majority Required
Compile Slates for Presentation to CNP
Call out with CNP
Release Results via Naval Message
THE SLATING PROCESS
This is the final stage of the selection process. Once the review of an entire
rating is complete, the panel arranges all the candidates from top to bottom.
This is called “slating”. The panel must present that slate to the board for
approval.
The panels justify their recommended selections to the board. Essentially, the
panel must explain to the board why the last select is a better candidate than
those who were competitive but not selected. The panel must answer any and
all questions asked by the board about the slate to the board’s satisfaction.
Once discussion is concluded, the board will vote on the slate. A majority is
required to approve the slates. Rejected slates go through the whole process
again.


The Board does see the following:
 Your Official Military Personnel Record (OMPR), same record you get
when you order your CD from BOL or review your record using the Web
Enables Record Review (WERR).
 Performance Summary Record (PSR).
 Board Package submitted by YOU.
The Board doesn’t see the following:
 The Board does not have access to your Electronic Training Jacket
(ETJ) or your Electronic Service Record (ESR). That is why it is
important to send in missing page 4’s/13’s to document your
training/education/awards.
 The Board doesn’t access your SMART Transcripts either.
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Sustained Superior Performance
Proven Deck-plate Leadership/Sailorization
Technical Expertise
Sea/Shore Rotataion
Warfare Qualification(s)
Diversity
Critical Command Collateral Duties
Command Involvement
Community Involvement
Education
POTENTIAL

Performance:
 Break Outs against Peers
 At or Above Reporting Senior’s Average

Promotion Recommendation
 Consistent? Improving? Declining?

Job Scope:
 Leadership – Level of Responsibility
 Impact of Position on Command Mission
 Difficulty/Arduous Duty
 Out of Rate Assignments

Promotion Recommendation:
 Consistent? Improving? Declining?

Command Collateral Duties:
 DAPA, Urinalysis Coor., CFL, Enlisted Warfare Program Coordinator,
CMEO (CAT/CTT), Career Development Board Member, ect. (Indicator
of initiative, leadership, and contribution to Command.)

Qualifications:
 EXW/SW/AW/SCW/FMF/IUSS ect.
 If you’re at an Operational Command where you can get a warfare pin
and don’t it could impact several areas! BIG NEGATIVE!
“ I HAVE FAILED TO SELECT MULTIPLE TIMES, I AM FULLY
QUALIFIED IN ALL AREAS REQUIRED BY MY COMMUNITY,
COMPLETED TWO IA ASSIGNMENTS AND RECRUITING DUTY.
WHAT AM I MISSING?”



Request a CAREER DEVELOPMENT BOARD (CDB)
Look at your PSR and order your CD (www.bol.navy.mil).
Ensure the below items are in your service record:
 Eval/Fitrep continuity
 Awards
 Education Information
 Special Qualifications
PO1 Waterwalker vs. PO1 Lukewarm
•
•
•
•
•
•
•
•
•
•
Straight EP’s (#1 of 15)
Above SUM AVE
Poor narrative
Expected quals
No FCPOA
involvement
No education
No retention comments
Light on awards
No community service
Multiple FFG’s
•
•
•
•
•
•
•
•
•
•
•
Straight MP’s
At SUM AVE
Great narrative
Expected quals
FCPOA Treasurer
Associates
100% retention in dept
NCM as a FCPO
MOVSM
FFG, CV, OSEAS shore,
FMF, CONUS shore,
recruiting, RDC, etc.
Results in…
• Disappointed FCPO
Waterwalker
scratching his head
• Very happy Chief
Lukewarm calling
his detailer for his
next set of orders
Taking all of these things in to consideration, what is
the candidate’s potential to serve in the next higher
paygrade?