MA State & Community College
Banner Collaboration
Survey Results
June 4, 2009
Banner Best Practice s - Project and summary
Survey Question 1
College
Bristol Community College
Fitchburg State College *
Fitchburg State College
Framingham State College
Best Practice 1
Daily automated printout of control reports to
ensure to all fiscal data is in balance. For
example, FGRTBEX, FGRCTRL, FGRCASH and
FGRDETL
Our use of FormFusion: improvements to sharing
output.
Best Practice 2
Policy for year end general ledger and
encumbrance rolls that is incorporated into our
overall year end calendar and protocol.
HRCMS/LCM Labor Distribution and Banner Feed.
FSC has implemented a feed from the LCM
Warehouse tables to interface with our Banner
Finance.
On-line Budget Transfers through SSB Emailing A workflow that notifies appropriate individuals
of PO's to Vendors
when any part of the FOAPAL has been added (i.e.
new funds, organization, etc)
Electronic Approval Queues. Initial setup is
Using the Time and Attendance part of Banner HR
cumbersome but works well
and interfacing with HRCMS to report attendance.
Holyoke Community College
Massasoit Community College
Mount Wachusett Community
College
North Shore Community College
Northern Essex Community College
Westfield State College
Created administrative reporting in Banner Self
Service.
Fin Aid Electronic only for SSB - Students can now Pin Rest functionality for SSB – custom package
accept awards online.
that allows students to reset their pin themselves.
Online requisitions implemented for two years we Digital imaging using Xtender - In use for 5 years
are currently in the process of implementing
and adopted by many departments. We have
imaging for finance and purchasing.
some useful experiences that could be shared
especially to get started.
Time and attendance application (home grown
and within Self-Service) and HR/CMS interface.
SurveyDIG for online course evaluations/
anonymous surveys via Luminis and Self Service
Banner
Banner Identified Projects for Collaboration
Survey Question 2 - Slide 1 of 3
College
Project #1
HRCMS/banner interface
Bristol Community
College
Fitchburg State
College *
Fitchburg State
College
Project #2
The automated upload of
journal entries into Banner
Project #3
Project #4
The use of the Banner
budget module. It would be
nice to collaborate with
other Banner schools on the
full use of the Banner
budget module.
Interface to HR/CMS -- why Banner Document
Alumni module -- explore its As other colleges have
use the Banner HR module Management - Digitizing
us and best practices at
converted their local
when it has to be exported documentation for Finance, other colleges.
payrolls, I have already
to HRCMS?
Purchasing and Admissions.
shared with them and the
Comptroller's office our
LCM/Banner labor
distribution interface
process. FSC would be happy
to share our process with
any colleges that are
interested.
How to implement nonstudent charges A/R
Banner Identified Projects for Collaboration
Survey Question 2 - Slide 2 of 3
College
Project #1
Project #2
Interface with JP Morgan
Emailing PO's to vendors
Chase for Procurement Card
purchases
Framingham State
College
Project #3
We are in our first year of
implementing Banner
Student, A/R, Finance, etc.
Although it is not a project, it
would be good to
collaborate with other
colleges to exchange ideas
on handling the regular daily
activities through Banner.
We would like to work on
Holyoke Community some type on integrated onCollege
line budgeting process for
departments and divisions.
Time and attendance
Budgeting through selfPurchase requisitions on
Massasoit
service.
line.
Community College interface with HRCMS.
Comply with new
Would like to implement Self ARRA STIM for
pci/finance regulations
Service Finance.
tracking...best way to
within the scope of Banner
capture these monies
Mount Wachusett
functionality. How are other
through Banner
Community College
banner schools processing
transcripts without paying
touchnet $$$$
Project #4
Banner Identified Projects for Collaboration
Survey Question 2 - Slide 3 of 3
College
Project #1
Project #2
Self Service areas can
Continue to explore group
provide benefits to many
purchasing for products not
colleges - If these aren't in yet implemented but on
place already there are more colleges radar screens. For
customer service areas and example the shopping cart
reduced back office support module (approx. 85k) - if 4
that can be gained. Example or more schools are
for NSCC is the strategy to interested can we obtain
implement online
substantial discounts
installment plan, e-billing, e- providing we buy at the
North Shore
refund (Note: This latest
same point in time.
Community College
online strategy was solidified
with the new PCI compliance
measures) NSCC chose to
not just meet requirements
but to enhance and expand
our services while also
gaining reduced operational
costs in certain areas and
more efficiencies in back
office support.
HR/CMS
Self-service finance
Northern Essex
Community College
Better use of Luminis portal Begin discussions regarding
Westfield State
migrating strategies for
College
Luminis 5.0 slated for
release in Spring 2010.
Project #3
Project #4
Training - communicating
between colleges when
Sungard or other resources
are being scheduled - could
other colleges participate
providing seats are
available?
Training on
applications that have been
implemented at other
colleges - Could one or two
of these put together
general overviews of how to
get started, things to watch
out for and workflow
strategies.
On-line purchasing
Leverage licensing costs/
maintenance costs/
professional services costs
Student registration,
payments
Banner Strategic Initiatives
Survey Question 3 – Slide 1 of 2
College
Initiative 1
Initiative 2
Collaborate with Banner/Blackboard/Nelnet ,etc.. The benefit of the Banner Workflow product.
to create automated efficiecies (electronic billing,
Bristol Community College
payments and refunds) that will also provide
enhanced services to our students
Have a core set of modules deployed and in use
consistently across Colleges. This would enable
Fitchburg State College *
sharing of data to be much easier and may
provide for better support mechanisms.
Students paying tuition, housing, etc deposits
Framingham State College
online, Ebilling, direct deposit of student refunds
through the Touchnet Ebilling application.
Eletronic Transcript exchange between colleges Standardization of course numbering system
Holyoke Community College
between State and Community Colleges.
Share training and development jointly through
Massasoit Community College
webinars.
Degree Works for all colleges Retention
Mount Wachusett Community College
software Upgrades (planned with consultant)
Banner Strategic Initiatives
Survey Question 3 – Slide 2 of 2
College
North Shore Community College
Northern Essex Community College
Westfield State College
Initiative 1
Initiative 2
Digital imaging using Xtender has worked out very Investigating new functionality within Banner 8
well for NSCC. End results are many departments and determine which colleges are interested in
now using - tangible benefits (better customer
adopting aspects of the new features. Take this
service as records immediately available at all
to the next step and determine if any of these
campuses, the process actually saves time, some areas can benefit from collaboration.
space savings, etc.) Several more departments
including finance, HR and purchasing going live in
the next 12 months)
Consistency and more standardization throughout
system over the entire array of processes. As
example, student on-line registration, imaging,
student payments.
The role of the Enrollment Management suite and
its consistent integration with all Banner
applications. Cognos and SGHE transparency
example: cognos field names are different from
Banner field names in regards to reporting.
Finance
Survey Question 4
IMPLEMENTED
EFFECTIVENESS
9
8
8
7
7
6
6
5
5
4
NO
3
1-2 yrs
2
3-5 yrs
1
>5 yrs
0
4
3
2
1
0
Excellent
Good
Poor
Blank
Self Service
Survey Question 4
IMPLEMENTED
10
9
8
7
6
5
4
3
2
1
0
EFFECTIVENESS
9
8
7
6
5
No
4
Excellent
1-2 yrs
3
Good
3-5 yrs
2
Poor
>5 yrs
1
0
Blank
Self Service
Survey Question 4
Interest
10
9
8
7
6
5
4
3
2
1
0
12 mos
2-3 yrs
No
Blank
Other Applications
Survey Question 4
Implemented
Effectiveness
9
8
7
6
5
4
No
3
1-2 yrs
2
3-5 yrs
1
>5 yrs
0
Blank
10
9
8
7
6
5
4
3
2
1
0
Excellent
Good
Poor
Blank
Other Applications
Survey Question 4
Interest
8
7
6
5
4
3
2
1
0
12 mos
2-3 yrs
No
Blank
COMMENTS
•webFOCUS
•Banner HR no longer used after conversion to HRCMS for part-timers.
•1. For Budget planning implement third party product (SPOL) 2. Very interested
in being BETA for state HR/CMS self service time and attendance. 3. Xtender is
expanding to other departments (5 currently on) - new areas for imaging (Finance,
purchasing & HR, Curriculum) 4. ODS is underway for about a year - need to
round out some rough edges and we will be beginning the Data Warehouse in FY10.
5. End user reporting is being converted over to use the ODS with front end
reporting tool. Training is consistent bi-weekly and departments are becoming
more engaged and self sufficient
•End User Reporting - We use Crystal Reports & Crystal Enterprise Reports
•Implementing Argos
•Using Argos reporting tool with ODS.
•Argos