Introduction
This report caters to presenting our project plan. It, in detail, puts forth the planned tasks
of our team required for client’s needs and requirements along with the roles and responsibilities
assigned to each team member for the entire project cycle. In addition, the report includes a
comprehensive detail of the project’s progress and accomplished work in percentage form.
The project’s objective is to present a design of a water purification system and produce safe
drinking water to areas deprived of it, specifically, in disaster struck areas. Since the client has
given us no further details about the price estimations, the budget will not be determined until we
receive additional information regarding the expenses’ limit. However, the facts that the main
objective was for the system to be affordable and that it is intended to serve families during a
crisis suggest that a reasonable budget should be allocated. Thus, the team intends to cope with
the allocated budget, yet produce an innovative water purifier that corresponds to your
objectives. The project team consists of highly experienced and qualified professionals who are
required for the successful implementation.
Now that we have accomplished the first process in our design, which is identifying the problem,
we are ready to start working on the other deliverables of the project. Once we receive your
approval, we will commence working on the Preliminary Design where we will identify the
principal attributes of the chosen design scheme. Then, in the Detailed Design, we will refine and
optimize the final design as well as assign and fix the design details. And finally, we will deliver
a document of the fabrication specifications and their justification in the Design Communication
process. In this proposal, we provide you with a more detailed description of the objectives,
timeline, and deliverables.
The Participants and Stakeholders are as follows:
Participant 1: NDD & HE Engineering Association who will be catering to client’s need of
design requirements.
Participant 2: Mr. David Moore, the Supervisor and Mentor for the design team and process
Stakeholder1: Client, to review the construction designs and approve for production.
Stakeholder 2: Residents of the areas where the project will be implemented in will also be the
beneficiaries of the project upon completion.
1
Project Management
 Team members and key skills/experience
The team that our company has assembled to complete this project has been involved in a
number of projects previously. We assigned different tasks according to our strengths, knowing
that the designers acquire various skills and specializations. As engineers, our team members
have experience using computer programs (e.g. CAD “Computer Aided Design”), designing, and
project management. We are also skilled in problem solving, creativity, critical thinking and
professional judgment. Our team is always interested in joining designing competitions. The
team delivers the assigned project with punctuality and excellence. Thus, we clearly have what it
takes to complete the project successfully.
 Project tasks
Essentially, a detailed description of the project’s tasks was developed. This was done by
highlighting the main tasks and then breaking them down into subtasks all of which address the
main purpose of the project. A Work Breakdown Structure (WBS) was the method chosen for
the description of these tasks (Appendix, Figure …).
 Project schedule
After dividing the work among the team members a Gantt chart was prepared as an effective
method of organizing tasks and presenting them clearly along with the required time to finish
each task which is calculated in days and hours to help estimate the total budget needed. It can be
seen from the schedule the days needed to complete the tasks and sub tasks. (Appendix, Figure
…)
We are planning to finish the project with efficiency, by intensifying the work and minimizing
the number of hours worked which in turn minimizes the budget needed. In addition, we are not
only intending to accomplish the tasks with efficiency, but also with punctuality and superiority.
We will be able to calculate the total budget once you decide on the amount of money allocated
to each hour of work and then multiplied it by the total number of hours worked.
 Resource assignment
Since the team is assigned more than one task simultaneously, a linear responsibility chart is
created to demonstrate the distribution of the tasks among team members. This task allocation is
shown in the linear responsibility chart (Appendix, Figure …). In order to create this chart we
used a key of one to four to describe the task of every member for each section, with 1 being the
person who is to undertake the task, 2 is the supporting member, 3 is the one who is o be
consulted and 4 is the person who is to review the final output.
2
Linear Responsibility chart
Iman
Duaa
Dana
Noha
Hamda
We would like to point out that after each major task a presentation of our progress will be held
in front of the client representative for feedback to be sure that the project meets the client’s
needs.
 Percent Complete Matrix
After having calculated the number of hours needed to complete each task, using the Gantt chart,
a method that shows the percentage of the work completed at each period. The chosen method
was a Percent Complete Matrix. We recorded the status of each task which is the level of
accomplishment. It is basically whether we have completed, in progress, or haven’t yet started
the task (Appendix, Figure …).
 Strategies
Back up strategies are essential in planning any project as, no matter how smoothly things are
expected to go, problems could still arise in some way or another. To avoid such troubles, a
minimum of one back up plan for processing was developed to function in case of failure in any
of the main plans. This should provide confidence for all parties throughout all the project’s
stages. For instance, we plan to use electric power as then main source of energy supply to the
purifier. However, we decided on developing systems to provide alternative power supply in
case of an electric cut, that may to occur in disaster struck areas. These substitute sources are
hydroelectric power, solar energy, or wind energy, that are less likely to get sabotaged in critical
situations , enabling the provision of purified water to proceed. Further, we plan to accomplish
all the project’s tasks with high efficiency in order to have contingency time that enables us to
cope with any issue that may arise during execution of the project.
 Conclusion
As a declaration, we now have a clear understanding of the scope of your requirements and we
developed a clarified, detailed, and prioritized analysis of the projects objectives. We have also
identified the tasks and managed the work using several methods and processes. Having done
these, and having already allocated tasks among the team members, we are definitely seeking
your approval to proceed towards the next phase of the project. Knowing that our team consists
of experienced engineers that acquire a variety of individual methodological and theoretical
skills and knowledge, we argue that we are capable of undertaking this project effectively, and to
the greatest possible extent of professionalism and punctuality. If we were chosen to be the
engineers in charge of this project, we guarantee that we will save no effort to satisfy your
expectations and produce the desired device to the highest standard possible.
3
Understanding the Project
Determine client needs
Clarify problem statement
3
2
2
1
1
3
3
-
3
4
4
4
3
1
1
2
2
-
1
-
3
1
2
2
-
1
-
Design graphing
Percent Completion Chart
1
-
1
3
1
4
4
-
4
1
Linear Responsibility Chart
1
-
3
-
2
Gantt Chart
Finalization of report
-Preliminary Design Oral
Prepare power point slides
3
-
-
1
1
-
-
2
2
3
4
1
Rehears for presentation
Detailed Design Report
Draft report
Prepare design charts
Finalization of report
Final Oral & Prototype
Build devices in model
Finalize the model
Prepare power points slides
-
-
3
1
1
2
4
3
1
1
2
1
4
1
1
1
4
4
3
1
2
4
3
1
1
2
1
1
1
2
1
2
2
1
-
-
1
1
1
2
1
-
1
2
1
2
4
1
3
4
1
2
1
3
4
1
2
3
1
4
4
2
4
1
Preliminary research
Memorandum
understanding (MOU)
Draft objective tree
Develop pair wise chart
of
Preliminary Design
-Preliminary Design Report
Rehears for Presentation
Competition
Check the model
Prepare Poster
Prepare spare parts
Final report &portfolio
Edit & proofread
Organize portfolio
4
5
 Project Tasks:
NDD & HE Engineering Association Project Planner
Date: March 9, 2010
-WORK BREAKDOWN STRUCTUE-
Title : Building a drinking water purification system
Start Project

1) Clarify the Client’s Statement:
 Understand the client’s requirements:
o Set questions and list problems
o Understand the statement from different views
 Clarify the statement by writing a Memorandum of Understanding (MOU)
 Review the answers provided by client.
2) Conduct Research:
 Create objective tree:
o Analyze the function requirements
o Create and find alternatives
 Develop a Pair wise Comparison Chart
3) Designing Process:
 List and study initial modules of the system
 Evaluate the initial module
o Research
o Create a Matrix
o Discussion among the team
o Provided answers by client
 Develop and test the standards
 Evaluate alternatives
 Determine and select the final standards of system
 Report the final results
4) Document process:
 Final report
 Final presentation
End Project
6