Public Health Conference Room at 9:00 a.m.
Attendees: Trish Hoover, Cindi Byrd, Helen Mickel, Diane Gubatayao, Renee Schofield, Karen Eakes, Carl
Webb
Call to order: 9:05 a.m.
Added to original agenda: None
Approval of Minutes: September 2015 – 1 st by Schofield, 2 nd by Webb. Unanimous.
Consent Agenda: 1 st by Schofield, 2 nd by Mickel. Unanimous. Brief discussion of reminding task forces to do reports.
Business Reports

Finance - Gubatayao distributes report at table, along with Liberty’s financial report. Working with Jay Johnson (CPA) to establish best practices. She has met with Jay. Discussed bank balances, structure of QB will be cleaned up, 1 week away from DFC – Gubatayao does not have all receipts that are needed. Asked Terrence and Alexis to check up on carry over requirements.
Renee will follow up again by Monday and ask for completion of report by Wednesday,
10/28/15. Cindi interjects about the downed system and those problems. Responses from DFC are slow. Terrence should still do reports and filing with the Board and Task Force ON TIME. So that we can show it was done in the appropriate time frame. Electronic to be done when available. Emily narrative for submission. Comet system is gone, new system not yet available.
Gubatayao also reports a penalty for ending our KPU telephone service early. SEE WRITTEN
REPORT, attached.
Old Business - NONE
New Business

Reports for DBH All Grantee Meeting AND Technical Assistance Plan were deferred to the next meeting to allow for staff presentation.

Confirmation that Secretary Schofield will pass the agenda development, preparation and distribution of minutes to ED Miller. Schofield will review and sign off prior to distribution.

Structures & Processes. General discussion of various items. Phones, emails, fax #, etc. o Emails – various emails in use. No direct branding. Webb mentions that he believes
Miller is working on some of this already. Board feels it is a branding issue and would like staff to develop a plan to rectify. Action for MILLER/Staff

o Phones – Seems to be a fax issue. Does Ring Central have fax capability? What is our capacity in the area? ACTION for MILLER/Staff

90 day plan in place via Alexis, Aftan, Trish

MOU with Alaska Wellness Coalition – Gubatayao presents. 1 st by Schofield, 2 nd by Gubatayao.
Unanimous. Hoover signs at table.

Consideration of Media Training – Gubatayao states that need effective formal training. Discussion of outside assistance. Staff to research and present suggested methods. (State training availability?)
MOTION for staff to develop and move forward with development of media training proposal, along with marketing. 1 st by Schofield and 2nd by Gubatayao. ACTION MILLER/Staff

Holidays – In employee manual. Board will review again, FED vs. state, how does the grant agreement apply here? Paid vs Unpaid. ACTION MILLER – please send all board members the holiday list, both paid and unpaid.

Ketchikan Community Health Fair - General discussion. The Coalition has been in the Health Fair in the past, but has not yet registered. Schofield states the fees will be IN KIND for grants. With staff travel, we assume this is pending. Need registration ASAP. ACTION MILLER/Staff.

Wage & Hour Training. Gubatayao. State is hosting training on November 10. Asks for approval for
ED attendance. Approved.

Webb states that Megan Webb has been hired as youth coordinator. Discussion of process, were grant requirements followed?

Board would like executive session with Alexis to review first 30 days. Renee will send Doodle poll for scheduling. Executive session must be held 845 to 1045 to accommodate board member schedules.

Heads up to Alexis/Terrence….DFC grant requirements are due on 10/30…. Reports by WED
10/28/15.
EXECUTIVE SESSION – Held.
The KRBD radio interview is the 4 th Wednesday of the month – Nov 20, 2015
The next meeting of the Ketchikan Wellness Coalition is November 20, 2015 at 9:00 a.m. at the Public
Health Conference Room. For planning purposes, the December meeting will be December 18.
Prepared by Renee Schofield, Secretary of KWC 10242015