CONSTRUCTION
H&S ARRANGEMENTS
SERIES 27
MAY 2015
Issue date : 19.05.15
1
Contents
Section 1
Introduction
Section 2
CDM Regulations 2015
Section 2
Appointments / competence / training
Section 3
H&S Responsibilities / Duties
Section 4
General H&S Arrangements
Appendices
1.0
Introduction
These H&S Arrangements have been produced for the BBC’s DIY SOS production
to assist in the management of the health, safety and welfare of all of those
involved in the construction aspects of this Production. This H&S Plan adopts the
health, safety and welfare principles given by such documents as:
Construction Design and Management Regulations 2015 (CDM 2015)
 Managing Health and Safety in Construction (L153 Guidance on Regulations,

produced by the Health and Safety Executive (HSE)

BBC Requirements and Guidance – Designers Guide, Construction Sites

BBC Requirements and Guidance – Construction and Construction Sites
Issue date : 19.05.15
2
2.0 CDM Regulations 2015
CDM 2015 came into force on 6 April 2015, replacing the previous Regulations
made in 2007. The thrust of the Regulations is pretty much as it was before,
namely to improve health and safety in the industry by helping all involved to:
 Sensibly plan the work so the risks involved are managed from start to
finish;
 Have the right people for the right job at the right time;
 Cooperate and coordinate work with others;
 Have the right information about the risks and how they are being
managed;
 Communicate this information effectively to those who need to know;
 Consult and engage with workers about the risks and how they are being
managed.
2.1 Key Changes from the 2007 Regulations
 Role of CDM Co-ordinator (CDMC) replaced by that of Principal Designer
(PD).
 A construction phase plan will be required for ALL projects (previously
only for notifiable projects).
 Where there is more than 1 contractor, the Client must appoint a PD and
Principal Contractor (if they don’t, the Client takes on those duties).
 Projects must be notified to the Health and Safety Executive (by the Client)
if they last more than 30 days AND there are more than 20 workers on
site simultaneously (this latter aspect didn’t apply previously Notification also required if the project will exceed 500 person days, as
before). Notification doesn’t result in any additional duties as it did
previously.
 A Health and Safety File has to be prepared by the PD for all projects
involving more than 1 contractor (previously only required where the
project was notifiable).
Issue date : 19.05.15
3
2.2 Summary of Responsibilities
Who
Description
Key responsibilities
Make suitable arrangements for managing a
project. This includes making sure that:
 other duty holders are appointed;
 sufficient time and resources are
allocated;
Clients
Organisations or
individuals for
whom a
construction
project is carried
out.
 relevant information is prepared and
provided to other duty holders;
 the principal designer and principal
contractor carry out their duties;
 notification of the project to the Health
and Safety Executive is made where the
project;
o lasts for more than 30 days AND
there are more than 20 workers on
site simultaneously, or;
o exceeds 500 person days;
 welfare facilities are provided.
Issue date : 19.05.15
4
Who
Description
Key responsibilities
Domestic clients
People who have
construction
Domestic clients are in scope of CDM 2015, but
work carried out
their duties as a client are normally transferred
on their own
home, or the
home of a family
member, that is
not done in
to:
 the contractor, on a single contractor
project, or;
 the principal contractor, on a project
involving more than one contractor.
furtherance of a
business,
whether for
profit or not.
However, the domestic client can choose to have
a written agreement with the principal designer
to carry out the client duties.
Plan, manage, monitor and co-ordinate health
Designers
appointed by the
Principal designers**
client in projects
involving more
than one
and safety in the preconstruction phase of a
project. This includes:
 identifying, eliminating or controlling
foreseeable risks;
 ensuring designers carry out their duties.
contractor. They
can be an
organisation or
Prepare and provide relevant information to
other duty holders.
an individual
with sufficient
knowledge,
experience and
Liaise with the principal contractor to help in the
planning, management, monitoring and coordination of the construction phase.
ability to carry
out the role.
For projects involving more than 1 contractor,
prepare a health and safety file to be handed
over to the Client at the end of the project.
Issue date : 19.05.15
5
Who
Description
Key responsibilities
Those who, as
Designers
part of a
business,
When preparing or modifying designs, eliminate,
prepare or
reduce or control foreseeable risks that may
modify designs
arise during:
for a building,

construction;
product or

the maintenance and use of a building
prepare or
once it is built.
modify designs
to system
Provide information to other members of the
relating to
project team to help them fulfil their duties.
construction
work.
Plan, manage, monitor and co-ordinate the
construction phase of a project. This includes:
Principal contractors
Contractors
appointed by the
 liaising with the client and principal
designer;
client to co-
 preparing the construction phase plan;
ordinate the
 organising co-operation between
construction
phase of a
contractors and co-ordinating their work.
Ensure that:
project where it
 suitable site inductions are provided;
involves more
 reasonable steps are taken to prevent
than one
contractor.
unauthorised access;
 workers are consulted and engaged in
securing their health and safety;
 welfare facilities are provided.
Issue date : 19.05.15
6
Who
Description
Key responsibilities
Plan, manage and monitor construction work
under their control so that it is carried out
Contractors
Those who do
the actual
construction
work. They can
be either an
individual or a
company.
without risks to health and safety.
For projects involving more than one contractor,
co-ordinate their activities with others in the
project team – in particular, comply with
directions given to them by the principal
designer or principal contractor.
For single-contractor projects, prepare a
construction phase plan.
They must:
 be consulted about matters which affect
The people who
Workers
work for or
under the control
of contractors on
a construction
site.
their health, safety and welfare;
 take care of their own health and safety
and that of others who may be affected by
their actions;
 report anything they see which is likely to
endanger either their own or others’
health and safety;
 co-operate with their employer, fellow
workers, contractors and other duty
holders.
* Organisations or individuals can carry out the role of more than one duty holder, provided they
have the skills, knowledge, experience and (if an organisation) the organisational capability
necessary to carry out those roles in a way that secures health and safety.
** Principal designers replace the role undertaken by CDM co-ordinators under CDM 2007.
For DIY SOS projects, the in house team will generally be acting as Client,
Principal Contractor and Principal Designer. The Construction H&S Consultant
Issue date : 19.05.15
7
will assist in compliance with their responsibilities.
For standard house projects, it is not anticipated that notification will be
required, although larger ‘charity’ projects are likely to be notifiable by virtue of
the 500 person day criteria.
Whilst undertaking initial project review, if it is likely that this limit will be
exceeded on any build, the Construction Health and Safety (H&S) Consultant
must be notified at the earliest opportunity to ensure the HSE is notified on the
proscribed form.
3.0
Competencies and training
3.1 Competency and Resources
CDM 2015 requires that designers and contractors (including individuals and
sole traders) must be able to demonstrate they have the health and safety skills,
knowledge and experience to carry out the work for which they are seeking
appointment. This is the case for individuals working for larger organisations or
for themselves – in particular, self-employed designers.
Designers or contractors can use the services of an independent (third party)
assessor to assess their organisational capability. If they do, there are companies
that provide pre-qualification assessment services, including those who are
members of the Safety Schemes in Procurement (SSIP) Forum (eg CHAS,
Safecontractor). The SSIP Forum is an umbrella body with binding agreements to
ensure member schemes recognise each other’s pre-qualification assessments.
The website (www.ssip.org.uk) provides a free search facility for any business
that has undergone an SSIP assessment and gives further information about SSIP.
SSIP assessment is one way a designer or contractor can demonstrate
Issue date : 19.05.15
8
organisational capability at the pre-qualification stage of the appointment
process, but not the only way.
For larger contractors wishing to get involved in projects, those who can
demonstrate accreditation to a SSIP scheme should be the preference.
Sole traders/small contractors who wish to get involved are unlikely to be
members of such schemes, and it must be ensured that these are experienced
and have adequate knowledge and skills for the type of work proposed.
Core Construction Team for production
In accordance with the BBC’s CDM arrangements, competency / resource
questionnaires for the building team are to be completed and checked before
construction work commences.
Competence of additional contractors
As well as membership of an SSIP scheme (as detailed above), competence of
contractors can be demonstrated by individuals holding current membership of
the Construction Skills Certification Scheme (CSCS) and for the company,
membership of a relevant trade bodies, such as the following:
Trade
Membership of :
Builders
National Federation of Builders / National
House builders Assoc
Gas fitters / service
Gas Safe (mandatory)
Plumbers
Gas Safe / Institute of Plumbers
Electricians
Accredited body under Part B Building
Regulations (BSi, Elecsa, NICEIC, NAPIT)
(mandatory)
Roofers
National Federation of Roofing Contractors
Issue date : 19.05.15
9
Scaffolders
National Association of Scaffolding
Contractors, workers to hold CISRS cards
Structural surveyors
Institute of Structural Engineers / Royal
Institute of Chartered Surveyors
Building services (Mechanical
Association of Electrical and Mechanical Trades
& Electrical)
(AEMT) / Chartered Institute of Building
Services Engineers (CIBSE)
Issue date : 19.05.15
10
4.0 H&S Responsibilities / Duties
4.1 Construction responsibilities
Responsibility
Responsible Specific duties
Delegated
Person
to:
(deputy in
absence)
Client (BBC)
1. Check
Executive
Competence and resource
Series
competence
Producer
questionnaires for Designer / Build team
Producer
and resource of
Formal appointment process against job
all appointees
specification for Construction H&S
Consultant.
2. Ensure
Executive
Construction H&S Consultant on site
Series
suitable H&S
Producer
Recce / Design planning process
Producer
management
Documented H&S arrangements / file
arrangements
Series risk assessment – routine
production and construction activities
Production site specific risk assessment
and construction phase health and
safety plan– covering specific build
safety issues
3. Allow
Series
sufficient time
Producer
and resources
Schedule to allow sufficient time:

for recce’s and design work prior
Production
Manager
to build commencing
for work

to complete construction work
within allotted time and safely
4. Provide pre-
Series
Production planning info provided for
Production
construction
Producer
recces on build location / scope
Manager
info to workers
& designers
Issue date : 19.05.15
11
Contractor (BBC)
1. Check Client
BBC Safety
BBC H&S Advice and Safety Guidelines
BBC Safety
aware of their
Adviser
DIY SOS Construction H&S Arrangements
Adviser/
duties
Construction
H&S
Consultant
2. Plan, manage
Build
Construction H&S Consultant involved in
Construction
and monitor
Manager
site recce and Design process to scope
H&S
work on
works
Consultant
construction
During construction work:
site

Where appropriate, obtain and
check risk assessments / method
statements from contractors

Monitor safety of activities on site

Prevent unauthorised access to
construction site

Co-ordinate and manage site
activities / report accidents
Input accident info on to myRisks
database – incl. HSE reporting
Production
Manager/BBC
Safety
Adviser
3. Check
Series
Contractor appointment process checks
BBC
competence of
Producer
membership of trade / professional
Researcher /
bodies and they are sufficiently
Build
experienced and skilled for the
Manager
all workers
proposed work.
Issue date : 19.05.15
12
4. Train
Series
workers
Producer
All workers and others inducted to site
Construction
H&S
Consultant /
Build
Manager
5. Provide info
Series
Contractors to read and sign Site Safety
Construction
to workers
Producer
Rules prior to starting work
H&S
Co-ordination, tasking and induction to
Consultant /
site of all workers
H&S notice-board with key safety info
Build
Manager
provided
6. Site Safety
Series
All relevant construction safety
Construction
Arrangements
Producer
requirements to be covered in Design
H&S
Plan and Production Site Specific Risk
Consultant /
assessment/ Construction Phase H&S
Build
Plan
Manager
First aid facilities and qualified first aider
Production
on site
Manager
Adequate supplies of PPE available on
Production
site
Co-ordinator
Adequate fire fighting equipment on site
/ Runner
Waste materials disposed of by licensed
waste contractors
Production
Co-ordinator
7. Ensure
Series
Site welfare facilities provided – e.g.
Production
adequate
Producer
toilets, washing facilities with hot and
Manager
welfare facilities
cold running water, location catering,
etc
Issue date : 19.05.15
13
Designer (BBC)
1. Check Client
In House
BBC H&S Advice and Safety Guidelines
BBC Safety
aware of their
Designer
DIY SOS Construction H&S Arrangements
Adviser/
duties
Construction
H&S
Consultant
2. Eliminate
In House
Conduct site recce to scope work
Build
hazards and
Designer
required
Manager/ In
Wherever practical, design to minimise
House
reduce risks
during design
risks faced by workers during
process
construction and to subsequent users of
Designer/
Construction
the premises
H&S
Consultant
3. Provide info
In House
Prepare written design plans for building
Build
on remaining
Designer
team, incorporating adequate H&S
Manager
risks
information on products / processes to
be used
Prior to construction work, inform and
agree design with building team
Collate relevant design and products
info into H&S File for contributor
Retain copy of design info for BBC
archive
Hand over health and safety file to
contributor
Issue date : 19.05.15
14
Workers (Build team, and as appropriate, production team, contributors and site visitors)
1. Check own
All
competence
Completion of BBC competency
All
questionnaires
Attendance on designated H&S courses –
obtain relevant competency certificates
Attain membership of relevant trade /
professional bodies
2. Co-operate
All
Comply with Site Safety Rules, risk
with others and
assessments and good building practice
co-ordinate
Co-operate with Build Manager /
work to ensure
Construction H&S Manager to achieve
H&S for all
H&S
3. Report
All
obvious risks
Report obvious risks, defects, non-
All
All
compliances and accidents to
Construction H&S Manager (or Build
Manager in his absence)
4. Comply with
All
Comply with requirements of the Design
requirements
Plan and risk assessments
put in place to
Work within your level of competence
All
meet
regulations
5. Take account
of and apply
All
Comply with requirements of risk
All
assessments
general
principles of
prevention
Issue date : 19.05.15
15
5.0 General H&S Arrangements / Guidance
5.1 BBC’s CDM Arrangements
The BBC’s detailed arrangements for construction work are given in the following
document:
BBC Safety Guidelines - “Construction”
http://explore.gateway.bbc.co.uk/myrisks/default.aspx?Page=581
5.2 Site safety rules for contractors
All persons engaged to work on or to visit the construction site to receive and/or
have access to a copy of the Site Safety Rules should read, understand and abide
by them. A copy of these Site Safety Rules is also to be displayed on the location
H&S notice-board.
5.3 Core Construction team generic risk assessment
A generic risk assessment for construction activities is provided as part of these
H&S Arrangements, identifying the main safety aspects for managing hazards on
site. All members of the core construction team (production talent) should read,
understand and abide by them – any queries should be addressed to the
Construction H&S Consultant.
5.4 Contractor’s risk assessments / method statements
As appropriate to the nature of their work and the risks involved, contractors
should, on request, submit to the Construction H&S Consultant suitable and
sufficient risk assessments / method statements for their work - Nb. these are
not expected from tradespersons who are carrying out routine low risk work,
except where these present a significant risk to themselves and others on site.
Where they are required, the Construction H&S Consultant is to check that these
are:

Appropriate for the location
Issue date : 19.05.15
16

Consider the risks to others from their activities

Identify suitable precautions to mitigate against risks arising

Do not conflict with either the Site Safety Rules or the H&S aspects of the
design
Copies of these risk assessments / method statements should be kept on file.
5.5 Asbestos management
Preventing exposure: Asbestos containing materials (ACMs) have been used in
building construction materials up until the end of 1999. On disturbance, free
fibres become airborne, lodging in the lungs where they can lead to cancer and
other serious diseases. More information can be found in the following.
BBC Safety Guidelines for Asbestos management:
http://explore.gateway.bbc.co.uk/myrisks/default.aspx?page=513
http://explore.gateway.bbc.co.uk/myrisks/default.aspx?page=1972
For all premises built before the year 2000, a ‘refurbishment/demolition’ type of
Asbestos Survey must be undertaken by a BBC Approved Asbestos Consultant.
This must be initiated at the earliest possible opportunity in the planning
process. A Form is contained at the end of this document.
The Asbestos Consultant must be provided with building plans and a detailed
description of the work to be undertaken, particularly where any demolition is
planned so they can survey within any cavities etc. that are likely to be exposed.
Where the survey identifies ACMs, it is more than likely, given the nature of Big
Build projects, that the planned work will disturb those ACMs and so it is
probable that they will need to be removed before construction work
commences. The Asbestos Consultant will provide a report identifying the
options available should the material tested contain asbestos.
Issue date : 19.05.15
17
Handling possible exposure incidents: if possible or confirmed ACM has been
disturbed to which people may have been exposed, the following precautions
must be taken as a matter of urgency:
1. Stop work in the area
2. withdraw all person from the area, but without causing undue alarm
3. close all doors and windows to the area, and seal obvious air gaps (e.g. under
doors) with tape and deny anyone from entering
4. notify the following persons of the incident (see contact details Sect. 2.1) who
will notify you of any further actions to take:
a. BBC Asbestos Management Team
b. Series Producer / Production Manager
c. ORM Occupational Risk Adviser
d. Premises owner
5. make a record of all of those present who may have been exposed, with
contact details – incident details are legally required to be kept on personnel
records for 40 years
6. complete a BBC accident report form (see section 4.9)
5.6 Induction training
Before commencing work on Location, all persons must receive site safety
briefing by the Construction H&S Consultant (or a suitable nominated person in
their absence), or be accompanied by someone who has undergone such a
briefing. This briefing will cover the following subject areas:

site safety rules

the schedule of work and key H&S aspects of the design

location specific emergency arrangements e.g. muster location, H&S notices

accident reporting procedures

welfare arrangements
Issue date : 19.05.15
18

site access and security
In addition and as appropriate, the Construction H&S Consultant may provide
toolbox or briefing talks to contractors, highlighting safety topics relevant to
current works or communicating changes to the schedule of works [Nb. this
does not abrogate Contractors from their own responsibility to provide training
to their employees as appropriate to their needs].
5.7
Site H&S Monitoring
The Construction H&S Consultant is required to monitor H&S standards on site
and address any issues of concern. Formal records are not required, except
where:

Any contractor or other person is requested to leave or is sacked due to their
poor safety standards on site – with reasons given

A specific H&S hazard has been identified which requires further detailed
investigation to ensure the heath hand safety of those on site e.g. asbestos
monitoring

Reports / correspondence are received from others (e.g. Safety Adviser, Local
Authorities, HSE) with respect to H&S standards on site.
5.8 Non-construction activities (e.g. film crew, contributors, etc)
In addition to construction activities, the production will introduce a film crew to
the construction site to film various aspects of the work. A guidance note for
Directors (The Bible) is provided to all Directors. It is important that all film
crews report to the Construction H&S Consultant on arrival at the site and abide
by any instructions / guidance given. Directors must complete a Programme Risk
Assessment Form (PRAF) and submit this for approval to the Series Producer.
Contributors must be briefed on what will be happening in their premises – they
should receive an induction pack to the production and be kept up to date with
design and other planned activities. The PRAF and the Series Construction Risk
Issue date : 19.05.15
19
assessments need consider any involvement by contributors within the
construction site.
5.9 Accident investigation and reporting
All accidents and near misses must be reported to the Construction H&S
Consultant (or Build Manager in their absence) as soon as is practicable after the
accident, whether or not these are reportable to the HSE under RIDDOR.
Contractors may use their own company’s accident reporting procedure, or use
those of the BBC (example blank BBC Accident Forms to be available on location).
All completed accident reports are to be submitted to the BBC Safety Adviser by
the Site Production Co-ordinator for inputting on to the BBC reporting tool
(myRisks).
The Construction H&S Consultant (or Build Manager in their absence) must notify
the BBC Safety Advisor of all significant accidents by the quickest practicable
means.
The BBC Safety Advisor will carry out any notification / reporting to the HSE as
required under the Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations 2013 (RIDDOR) and instigate appropriate accident investigation
procedures in accordance with BBC Requirements and Guidance.
5.10 Emergency and First Aid Arrangements
In the event of an emergency or persons are ill or injured on location, the
Construction H&S Consultant is to manage the incident including, as and when
appropriate:

Removing all persons from the source of danger to a designated assembly
point

Preventing others gaining access to the source of danger

Summoning the First Aider*
Issue date : 19.05.15
20

Summoning the emergency services (“999” for ambulance, fire brigade,
police) and co-operating with them on their arrival

Where safe to do so, arranging for the scene to be made safe e.g. switching
off power, shutting down gas supplies, tackling fire with fire extinguishers,
etc.

Accounting for all persons present

Contacting the production office and the Safety Advisor and co-operating
with them with respect to any further actions they consider necessary.
* Where there are not any First Aiders present on Location (i.e. those that have a
valid First Aid at Work certificate issued by an HSE approved trainer), the
Production’s first aid kit may be used but only for self-administered dressings
and plasters.
Before work commences on each location, the Construction H&S Consultant
should identify and designate a suitable assembly point, one which has ready
access and is away from likely sources of danger. The location of this assembly /
muster point should be included in the site briefings and displayed on the H&S
notice-board.
Issue date : 19.05.15
21
ASBESTOS SURVEY REQUEST FORM
From:
Date
Name
Telephone No
Department
Address
Send To: Asbestos Management Team (AMT) 440 Drama Building TVC Wood Lane
London W12 7RJ
It is intended to carry out the following work, please advise from your records, or by carrying out a site survey, whether or not
there is an asbestos hazard in this area and, if so, what action, including safety precautions, you would recommend.
Project Title
Premises (full address)
Local Contact
Name/Telephone Number
for Access
Approximate Work
Timetable (Finance Case, Start
on site etc)
Date by which Information
Required (Please allow at least
14 days)
Description of Work (Must
include highlighted plans showing
extent of survey, to include routes
to Switch Rooms, Plant Rooms,
IS&T Hubs, Risers etc)
Any Other Comments/
Requests/Information
(I.e.
Budget Costs Required, MMMF
Survey etc)
Name:
Extension: